Job Description
Your Impact at Willowdale Asset Management
At Willowdale Asset Management, we’re looking for passionate professionals who are eager to help us shape the future of our industry.
This role delivers high-level administrative and operational support to the Chief Legal Officer and Legal & Risk Management team, with responsibilities spanning budgeting support, external advisor coordination, internal program and meeting management, complex travel coordination, document and presentation preparation, and corporate records administration.
This role is located at our Head Office in Vaughan, ON. This posting is for a replacement position. The expected annual salary range for this role in $75,000 - $95,000/year. This position is also eligible to participate in our short-term incentive program.
Please note the compensation information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, candidate’s geographical location, as well as market and business considerations.
What We Are Looking For
Your drive for excellence and entrepreneurial spirit will be cornerstones of your success. Here’s what else we’d love to see:
Successful completion of a post-secondary program in a related discipline.
5+ years experience as an Executive Assistant, preferably in a legal or corporate legal environment; exposure to commercial law operations is an asset.
Advanced proficiency in standard software programs (e.g., Microsoft Office Suite, document management systems, virtual meeting platforms such as Teams).
Strong organizational and time management skills, with the ability to prioritize and manage multiple competing tasks.
Excellent written and verbal communication skills, with a high degree of professionalism and clarity.
High attention to detail and accuracy, particularly in document preparation and corporate records management.
The Willowdale Asset Management Experience:
Joining Willowdale Asset Management means joining a team that goes beyond expectations. Not only are we leaders in real estate investment performance, but we’re also invested in your personal and professional growth. We offer a competitive compensation and benefits package designed to support your success, including:
The opportunity to collaborate with other skilled and visionary professionals.
Exclusive discounts through our Employee Home Ownership Program.
Support for your wellbeing through our employer-paid benefits.
Employer sponsored RRSP plans to help you invest in your future.
Ongoing support for continuing education and opportunities for learning and development to help you grow your career.
Organic Produce from our Community Supported Agriculture Program.
Engaging social events throughout the year to celebrate our team.
Recognition of achievements and milestones every step of the way.
A company that values your time outside of work just as much as your time spent at work.
What You’ll Be Doing Each Day
Provide comprehensive administrative and operational support to the Legal and Risk Management team, ensuring smooth day-to-day management responsibilities.
Support annual and interim planning and budgeting processes, including coordination of external advisor accounts and related financial tracking.
Coordinate and manage internal group programs and meetings, including monthly meetings, agendas, materials, facilities, and in-meeting technology support.
Manage document and records administration, including oversight of corporate records, document organization, and quality control of materials as required.
Organize meetings, calls, and logistics for the broader team, ensuring efficient scheduling and preparation of relevant materials.
Coordinate the team’s domestic and international travel arrangements, including regular travel to subsidiary meetings.
Prepare and format presentations in MS PowerPoint, reports in MS Excel, and other executive-level materials with a high degree of accuracy and professionalism.
Provide practical, responsive support to team as needed, exercising sound judgment, discretion, and a strong service orientation in a collegial, fast-paced environment.
Who We Are
At Willowdale Asset Management, we are committed to achieving excellence in real estate investment performance. We are experts at identifying value and potential that others may overlook, crafting tailored solutions for our clients. By leveraging our local insights and financial expertise, we drive capital performance with precision and purpose. Our entrepreneurial spirit not only fuels innovation but empowers every team member to think creatively and take initiative. We foster a collaborative environment where diverse perspectives and bold ideas thrive, ensuring that every voice is heard and valued.
Join us at Willowdale Asset Management and you will become part of a remarkable team where excellence is not just a goal—it’s our standard. Together, we will redefine success in the real estate investment industry.
Willowdale Asset Management is an inclusive employer dedicated to building a diverse workforce. We are committed to providing accommodation throughout the recruitment and selection process for any qualified applications under the respective provincial human rights codes. Please advise a member of our team if you require an accommodation to ensure your accessibility needs are accommodated. Any information received relating to accommodation will be addressed confidentially.
Notice of AI Use in Recruitment:
We use AI technology and tools to support streamlining parts of our candidate screening process. Every step involving AI is reviewed and guided by our People & Culture team to ensure objectivity, equity, and compliance with our company policies, federal and provincial legislation and create a people-centered experience.
#LI-ONSITE #Willowdale
At Willowdale Asset Management, we’re looking for passionate professionals who are eager to help us shape the future of our industry.
This role delivers high-level administrative and operational support to the Chief Legal Officer and Legal & Risk Management team, with responsibilities spanning budgeting support, external advisor coordination, internal program and meeting management, complex travel coordination, document and presentation preparation, and corporate records administration.
This role is located at our Head Office in Vaughan, ON. This posting is for a replacement position. The expected annual salary range for this role in $75,000 - $95,000/year. This position is also eligible to participate in our short-term incentive program.
Please note the compensation information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, candidate’s geographical location, as well as market and business considerations.
What We Are Looking For
Your drive for excellence and entrepreneurial spirit will be cornerstones of your success. Here’s what else we’d love to see:
Successful completion of a post-secondary program in a related discipline.
5+ years experience as an Executive Assistant, preferably in a legal or corporate legal environment; exposure to commercial law operations is an asset.
Advanced proficiency in standard software programs (e.g., Microsoft Office Suite, document management systems, virtual meeting platforms such as Teams).
Strong organizational and time management skills, with the ability to prioritize and manage multiple competing tasks.
Excellent written and verbal communication skills, with a high degree of professionalism and clarity.
High attention to detail and accuracy, particularly in document preparation and corporate records management.
The Willowdale Asset Management Experience:
Joining Willowdale Asset Management means joining a team that goes beyond expectations. Not only are we leaders in real estate investment performance, but we’re also invested in your personal and professional growth. We offer a competitive compensation and benefits package designed to support your success, including:
The opportunity to collaborate with other skilled and visionary professionals.
Exclusive discounts through our Employee Home Ownership Program.
Support for your wellbeing through our employer-paid benefits.
Employer sponsored RRSP plans to help you invest in your future.
Ongoing support for continuing education and opportunities for learning and development to help you grow your career.
Organic Produce from our Community Supported Agriculture Program.
Engaging social events throughout the year to celebrate our team.
Recognition of achievements and milestones every step of the way.
A company that values your time outside of work just as much as your time spent at work.
What You’ll Be Doing Each Day
Provide comprehensive administrative and operational support to the Legal and Risk Management team, ensuring smooth day-to-day management responsibilities.
Support annual and interim planning and budgeting processes, including coordination of external advisor accounts and related financial tracking.
Coordinate and manage internal group programs and meetings, including monthly meetings, agendas, materials, facilities, and in-meeting technology support.
Manage document and records administration, including oversight of corporate records, document organization, and quality control of materials as required.
Organize meetings, calls, and logistics for the broader team, ensuring efficient scheduling and preparation of relevant materials.
Coordinate the team’s domestic and international travel arrangements, including regular travel to subsidiary meetings.
Prepare and format presentations in MS PowerPoint, reports in MS Excel, and other executive-level materials with a high degree of accuracy and professionalism.
Provide practical, responsive support to team as needed, exercising sound judgment, discretion, and a strong service orientation in a collegial, fast-paced environment.
Who We Are
At Willowdale Asset Management, we are committed to achieving excellence in real estate investment performance. We are experts at identifying value and potential that others may overlook, crafting tailored solutions for our clients. By leveraging our local insights and financial expertise, we drive capital performance with precision and purpose. Our entrepreneurial spirit not only fuels innovation but empowers every team member to think creatively and take initiative. We foster a collaborative environment where diverse perspectives and bold ideas thrive, ensuring that every voice is heard and valued.
Join us at Willowdale Asset Management and you will become part of a remarkable team where excellence is not just a goal—it’s our standard. Together, we will redefine success in the real estate investment industry.
Willowdale Asset Management is an inclusive employer dedicated to building a diverse workforce. We are committed to providing accommodation throughout the recruitment and selection process for any qualified applications under the respective provincial human rights codes. Please advise a member of our team if you require an accommodation to ensure your accessibility needs are accommodated. Any information received relating to accommodation will be addressed confidentially.
Notice of AI Use in Recruitment:
We use AI technology and tools to support streamlining parts of our candidate screening process. Every step involving AI is reviewed and guided by our People & Culture team to ensure objectivity, equity, and compliance with our company policies, federal and provincial legislation and create a people-centered experience.
#LI-ONSITE #Willowdale
💡 Quick Summary
Seeking a career-building opportunity? The WAM - Legal & Risk Management - Executive Assistant position is now open for candidates interested in the Admin Executive sector. This role in Vaughan offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.