Job Description
If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.
We are searching for a Workforce Coordinator to join our Parkland Saint John or Parkland in the Valley team based in Saint John or Quispamsis, New Brunswick.
Meaningful Benefits
You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:
Approximate annual salary range: $40,000
Comprehensive health, vision, and dental benefits plan (eligible immediately upon hire for part-time & full-time staff) including an Employee and Family Assistance Program
Life, travel, and other insurances
Access to virtual healthcare 24/7 for FREE through the group health benefit plan
RRSP program (5% employer matching)
Vacation accrual (begins immediately) and travel insurance
Free onsite parking
Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
Access to continuing education and training through Shannex’s Centre of Excellence
Opportunities to be part of sector innovation and continuous improvement initiatives
Recognition and Rewards for service excellence and safety
About the Opportunity
Administers HRIS and Workforce Systems throughout the employee life cycle including system initiation, resignations, terminations, and status changes according to established procedures;
Coordinates all onboarding activities and facility orientation of new employees;
Analyzes and validates timecards in the processing of bi-weekly payroll;
Ensures accuracy of seniority lists; follows established procedures for all internal job postings and associated employee assignments;
Allocates and replaces shift vacancies in accordance with collective agreements, Shannex company policies, and established operational guidelines;
Ensures accurate schedules are completed and implemented within defined timelines;
Acts as point of contact for all employee requests for information and additional support on scheduling, and payroll issues;
Follows established procedures for processing time and attendance transactions in the timekeeping system including time off requests, leave processing, and assignment of rotation and extra shifts.
About You
In addition to placing high value on continuous improvement, collaboration and accountability, you bring:
A post-secondary degree or diploma in a related field such as Business Administration, Office Administration, Human Resources, or Payroll Administration;
2-3 years of previous experience in Human Resources and/or payroll administration in a large, complex environment;
Previous experience working in a health care setting or previous experience using staffing, scheduling, or payroll software is considered an asset;
Ability to provide a clear Criminal Record Check upon hire;
A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care.
About Us
It all began in 1+88 when our Founder, Joseph Shannon, purchased a single nursing home in his hometown of Sydney, Cape Breton. For more than three decades, Shannex has grown as a trusted provider of senior accommodations, services and care in Nova Scotia, New Brunswick, and Ontario. Our industry-leading services are inspired by residents and delivered by Parkland Retirement Living and Lifestyle Residences, Shannex Enhanced Care, Faubourg du Mascaret, and Care at Home team members who create an exceptional resident experience and a positive, fulfilling work environment where every voice matters.
We are searching for a Workforce Coordinator to join our Parkland Saint John or Parkland in the Valley team based in Saint John or Quispamsis, New Brunswick.
Meaningful Benefits
You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:
Approximate annual salary range: $40,000
Comprehensive health, vision, and dental benefits plan (eligible immediately upon hire for part-time & full-time staff) including an Employee and Family Assistance Program
Life, travel, and other insurances
Access to virtual healthcare 24/7 for FREE through the group health benefit plan
RRSP program (5% employer matching)
Vacation accrual (begins immediately) and travel insurance
Free onsite parking
Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
Access to continuing education and training through Shannex’s Centre of Excellence
Opportunities to be part of sector innovation and continuous improvement initiatives
Recognition and Rewards for service excellence and safety
About the Opportunity
Administers HRIS and Workforce Systems throughout the employee life cycle including system initiation, resignations, terminations, and status changes according to established procedures;
Coordinates all onboarding activities and facility orientation of new employees;
Analyzes and validates timecards in the processing of bi-weekly payroll;
Ensures accuracy of seniority lists; follows established procedures for all internal job postings and associated employee assignments;
Allocates and replaces shift vacancies in accordance with collective agreements, Shannex company policies, and established operational guidelines;
Ensures accurate schedules are completed and implemented within defined timelines;
Acts as point of contact for all employee requests for information and additional support on scheduling, and payroll issues;
Follows established procedures for processing time and attendance transactions in the timekeeping system including time off requests, leave processing, and assignment of rotation and extra shifts.
About You
In addition to placing high value on continuous improvement, collaboration and accountability, you bring:
A post-secondary degree or diploma in a related field such as Business Administration, Office Administration, Human Resources, or Payroll Administration;
2-3 years of previous experience in Human Resources and/or payroll administration in a large, complex environment;
Previous experience working in a health care setting or previous experience using staffing, scheduling, or payroll software is considered an asset;
Ability to provide a clear Criminal Record Check upon hire;
A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care.
About Us
It all began in 1+88 when our Founder, Joseph Shannon, purchased a single nursing home in his hometown of Sydney, Cape Breton. For more than three decades, Shannex has grown as a trusted provider of senior accommodations, services and care in Nova Scotia, New Brunswick, and Ontario. Our industry-leading services are inspired by residents and delivered by Parkland Retirement Living and Lifestyle Residences, Shannex Enhanced Care, Faubourg du Mascaret, and Care at Home team members who create an exceptional resident experience and a positive, fulfilling work environment where every voice matters.
💡 Quick Summary
Seeking a career-building opportunity? The Workforce Coordinator position is now open for candidates interested in the Human Resource (HR) Jobs sector. This role in Quispamsis offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Human Resource (HR) Jobs is a plus.
