Accounts Receivable Specialist

Job Description and Requirements - Accounts Receivable Specialist –
About Us:
Artelye Marble & Granite (a U.S.-based company), specializes in providing general contractors (GCs) and developers with premium countertops made from engineered and natural stones (granite, marble, quartz). We focus on large-scale multi-unit, commercial, and builder projects with an excellent reputation backed by our customers and decades of experience. Founded by Josh Yoltay on the principles of Quality, Craftsmanship and Service, Artelye today operates as a major player in the industry with strong capacity, advanced technology, and a proven track record of delivering complex projects on time and with precision.
Responsibilities:
- Prepare and submit AIA G702/G703 billing applications in coordination with Civil Engineers, Project Managers, and the Controller.
- Track retainage (typically 5–10%) as per contract terms, monitor release schedules, and follow up with GCs/customers to ensure timely collection.
- Manage customer invoicing for builders, general contractors, and commercial clients, ensuring accuracy against contracts, approved change orders, and completion schedules.
- Reconcile payments received and ensure accurate posting against project job cost reports and customer ledgers.
- Perform credit card reconciliations and allocate transactions to the appropriate job, vendor, or overhead accounts.
- Assist the Controller with month-end closing activities, including reconciliation of A/R, retainage, credit cards, and related accounts.
- Maintain and organize lien waiver documentation (conditional/unconditional) as required for payment release.
- Generate and analyze Aging Reports to identify overdue accounts, outstanding retainage, and escalate collection issues to the Controller.
- Collaborate with Civil Engineers and Project Managers on Change Orders (COs) — ensuring signed approvals are properly documented and reflected in billings.
- Provide real-time updates to management on cash flow status, retainage tracking, and forecasted receivables.
- Track and report tariff or material cost adjustments, ensuring compliance with signed contract terms.
Key Skills and Competencies
- Proven experience in AIA billing, retainage tracking, lien waivers, and reconciliations within the construction or fabrication industry.
- Familiarity with project-based billing tied to installation milestones, completion schedules, and approved change orders.
- Hands-on experience in month-end and credit card reconciliations, supporting accurate and timely financial close.
- Strong proficiency in ERP or construction accounting systems – SAGE Intacct experience is highly preferred.
- Ability to create and manage customer invoices, retainage schedules, and job cost reports within Sage.
- Experience generating custom dashboards, aging summaries, and project-based financial reports from Sage Intacct.
- Understanding of integration workflows between Sage Intacct and external tools like Power BI for financial reporting and analytics.
- Moraware – managing estimates, job tracking, scheduling, and integration with accounting systems for project-based billing and reporting.
- Strong analytical skills with high attention to detail and accuracy.
- Excellent communication and coordination skills for working with GCs, vendors, and cross-functional teams.
- Ability to prioritize multiple accounts and deadlines while maintaining a professional and customer-focused approach.
- Ability to work 5:00 PM – 2:30 AM IST (aligning with U.S. Eastern Standard Time).
Why Join Us:
- Be part of a well-established, family-owned company with 30+ years of excellence.
- Work with a company recognized as a market leader with strong production capacity and advanced facilities.
- Opportunity to grow in a leadership role.
- Work on exciting multi-unit and commercial projects.
Location: Ahmedabad, Gujarat, India
Apply Now: t.thakkar@artelye.com
Work Mode: On-site only (no hybrid or WFH)
Job Type: Full-time
Work timings: 5:00 PM – 2:30 AM IST