Job Description
OPPORTUNITY
As part of its continued growth, the Fengate Real Estate senior leadership team is seeking an Administrative Assistant. The successful incumbent will provide senior level administrative support, showcasing discretion, professionalism, attention to detail, organizational skills, and the ability to balance multiple priorities. . They must have a genuine interest in understanding Fengate’s business as they will be key to its continued success and growth. They must have experience in a fast paced, dynamic environment where a high degree of professionalism, confidentiality and flexibility are required. The individual will be a pro-active performer that demonstrates excellent initiative and judgment.
This individual must have strong interpersonal skills to be able to liaise with all internal and external stakeholders.
The ability to deal with ambiguity and handle changing and competing priorities is a must.
The successful candidate will learn quickly and be able to demonstrate organizational awareness and business acumen.
The role requires someone willing to work extended hours when required (not regularly) as well as someone willing to be on call as needed.
KEY RESPONSIBILITIES
Administrative Duties
Demonstrated discretion, judgment, and integrity handling confidential information.
Strategically manage and plan the leadership team’s business schedule, travel, meetings, guests, calendaring, emails, phone calls, etc., to facilitate the most efficient use of time.
Support the daily functioning of the Real Estate leadership team and liaise effectively with other senior leaders.
Demonstrate solid judgment in acting as the gatekeeper around priorities.
Assist in creation and proofing of presentations and e-mails, specifically with Microsoft Word and PowerPoint.
Proven success supporting multiple leaders with distinct styles and priorities.
Coordinate and manage special projects, team meetings or events with focused attention to detail.
Effectively manage relationships with internal teams as well as key external relationships, notably investors and partners.
Work effectively and collaboratively with the Executive Assistant team.
Provide assistance for ad-hoc business requests as needed.
Support the Executive Assistant, Real Estate and act as a backup while on vacation.
Maintain all records and files in an organized and efficient way.
Requirements
KEY QUALIFICATIONS
Completion of secondary education plus 2+ years’ experience in an Administrative Assistant role
Previous experience supporting multiple team members is an asset.
Excellent EQ skills and communication skills, both verbal and written.
Proven ability to multi-task and work effectively under pressure in a fast-paced environment.
Willing to work flexible hours and be on call to meet challenging and changing deadlines.
Ability to flex between locations, majority of time will be in Fengate’s Toronto office, with Oakville presence as required.
Strong organizational skills with a proven ability to prioritize.
Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information.
Excellent attention to detail, especially in preparing documents and presentations.
Advanced proficiency with Microsoft 365 (Word, PowerPoint, Excel) and collaboration tools; comfort learning new AI-enabled workflows.
CORE COMPETENCIES
Being Authentic –Inspiring trust and being courageous.
Focusing on Performance –Being accountable and driving results.
Understanding Stakeholders – Knowing the needs of those who rely on you.
Building Effective Relationships – Collaboration and communication.
LOCATION
Toronto – In Office
Fengate is an equal opportunity employer, we strive to attract and retain a diverse workforce and are committed to promoting diversity, equity, inclusion, and belonging in the workplace. It is a core priority at Fengate to create, operate with, and continuously grow and sustain an inclusive culture that respects and connects the diversity of our team, our clients, our partners, and the communities we work in.
We are committed to providing accommodation for persons with disabilities. If you require accommodation, we will work with you to meet your needs.
We thank all applicants for their interest in this position; however only candidates selected for an interview will be contacted.
As part of its continued growth, the Fengate Real Estate senior leadership team is seeking an Administrative Assistant. The successful incumbent will provide senior level administrative support, showcasing discretion, professionalism, attention to detail, organizational skills, and the ability to balance multiple priorities. . They must have a genuine interest in understanding Fengate’s business as they will be key to its continued success and growth. They must have experience in a fast paced, dynamic environment where a high degree of professionalism, confidentiality and flexibility are required. The individual will be a pro-active performer that demonstrates excellent initiative and judgment.
This individual must have strong interpersonal skills to be able to liaise with all internal and external stakeholders.
The ability to deal with ambiguity and handle changing and competing priorities is a must.
The successful candidate will learn quickly and be able to demonstrate organizational awareness and business acumen.
The role requires someone willing to work extended hours when required (not regularly) as well as someone willing to be on call as needed.
KEY RESPONSIBILITIES
Administrative Duties
Demonstrated discretion, judgment, and integrity handling confidential information.
Strategically manage and plan the leadership team’s business schedule, travel, meetings, guests, calendaring, emails, phone calls, etc., to facilitate the most efficient use of time.
Support the daily functioning of the Real Estate leadership team and liaise effectively with other senior leaders.
Demonstrate solid judgment in acting as the gatekeeper around priorities.
Assist in creation and proofing of presentations and e-mails, specifically with Microsoft Word and PowerPoint.
Proven success supporting multiple leaders with distinct styles and priorities.
Coordinate and manage special projects, team meetings or events with focused attention to detail.
Effectively manage relationships with internal teams as well as key external relationships, notably investors and partners.
Work effectively and collaboratively with the Executive Assistant team.
Provide assistance for ad-hoc business requests as needed.
Support the Executive Assistant, Real Estate and act as a backup while on vacation.
Maintain all records and files in an organized and efficient way.
Requirements
KEY QUALIFICATIONS
Completion of secondary education plus 2+ years’ experience in an Administrative Assistant role
Previous experience supporting multiple team members is an asset.
Excellent EQ skills and communication skills, both verbal and written.
Proven ability to multi-task and work effectively under pressure in a fast-paced environment.
Willing to work flexible hours and be on call to meet challenging and changing deadlines.
Ability to flex between locations, majority of time will be in Fengate’s Toronto office, with Oakville presence as required.
Strong organizational skills with a proven ability to prioritize.
Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information.
Excellent attention to detail, especially in preparing documents and presentations.
Advanced proficiency with Microsoft 365 (Word, PowerPoint, Excel) and collaboration tools; comfort learning new AI-enabled workflows.
CORE COMPETENCIES
Being Authentic –Inspiring trust and being courageous.
Focusing on Performance –Being accountable and driving results.
Understanding Stakeholders – Knowing the needs of those who rely on you.
Building Effective Relationships – Collaboration and communication.
LOCATION
Toronto – In Office
Fengate is an equal opportunity employer, we strive to attract and retain a diverse workforce and are committed to promoting diversity, equity, inclusion, and belonging in the workplace. It is a core priority at Fengate to create, operate with, and continuously grow and sustain an inclusive culture that respects and connects the diversity of our team, our clients, our partners, and the communities we work in.
We are committed to providing accommodation for persons with disabilities. If you require accommodation, we will work with you to meet your needs.
We thank all applicants for their interest in this position; however only candidates selected for an interview will be contacted.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant, Real Estate position is now open for candidates interested in the Real Estate sector. This role in Toronto offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Real Estate is a plus.
