Assistant Event Coordinator

Job highlights
Identified by Google from the original job post
Qualifications
A minimum of 12-15 years of experience in meetings and events management
Experienced in working with domestic and international venues
Expertise in negotiation and hotel/restaurant contracting
Expertise in food, wine, travel, and hospitality services
Extensive experience in planning high-end dinners at top restaurants with a strong knowledge leading restaurants, chefs and sommeliers
A strong relationship with hoteliers
Excellent organization and project management skills
A demonstrated ability to make recommendations and influence senior executives and decision makers
Superb time management skills and the ability to balance competing demands and meet deadlines in a fast paced environment
Bachelor’s Degree required
An active participant/networker in the event management industry
Extensive travel required
Responsibilities
The Special Events Manager will be responsible for the design, development, planning, and execution of the company’s conferences, meetings, marketing events, and sponsorship programs
This individual will produce very high-end client receptions and dinners, educational workshops, executive meetings, multi-day conferences, firm-wide employee retreats, and industry sponsorship events that drive business development
All events must showcase Cornerstone’s commitment to the highest level of quality, support business and professional development objectives, and facilitate the building and strengthening of our client and expert relationships in a productive and enjoyable atmosphere
Project manage events from initial pre-planning stages through on-site execution
Research, conduct RFPs, and recommend appropriate venues for events, including hotels and resorts, restaurants, bar/lounges, and special event spaces
Conduct site visits and site inspections of potential event properties, if needed
Prepare PowerPoint visual presentations and/or cost-comparison spreadsheets of venue recommendations, when requested
Demonstrate expertise in negotiating contracts to secure favorable rates, terms, and concessions
Work closely with department head and legal counsel to ensure the firm is contractually and financially protected in all agreements
Manage the logistics during the event planning process, including: event timelines, attendee communications/invitations, registration/RSVPs, hotel room block, list management, transportation, food and beverage, function space allocation and room set-ups, speaker coordination, AV equipment, print production and handouts, CLE (Continuing Legal Education) credit coordination, off-site activities, giveaways, shipping, branding, and on-site set-up and supervision
Design exceptional attendee experiences for high-end client receptions and dinners, including restaurant buyouts and use of private dining rooms, menu selection with wine pairings, room set-up, floral arrangements, seating assignments, and attendee gifts
Work closely with head chefs, wine Sommeliers, and restaurant staffs
Develop and manage event budgets, track expenses during planning process, review and process vendor invoices and wire transfers, and conduct post-event budget reconciliation
Establish and cultivate strong relationships with hotels, restaurants, and other third party providers
Keep abreast of new restaurant openings as well as changes in restaurant ratings or head chefs
Support the department head in developing ways to streamline the event planning process, standardize budget tracking and control expenses, leverage event technology, enhance record-keeping, analyze event success, and improve attendee experience
Act as a mentor and role model to the junior event specialists in the department
Identify and incorporate industry best practices into our planning process in an effort to continuously improve our productivity and effectiveness
The Special Events Manager will be expected to conduct site inspections as well as attend many company events
In addition, this individual will need to spend time periodically with the department head and some team members of the Marketing department, who are located in New York City
Job description
About the Company
Cornerstone Research is one of the nation’s leading litigation consulting firms, with offices in New York, Boston, Chicago, Washington DC, San Francisco, Menlo Park, Los Angeles, and London. Working with internationally prominent economists and industry specialists who testify as expert witnesses, Cornerstone Research assists law firms in analyzing complex economic and financial issues related to business litigation. For more information, please visit our website at www.cornerstone.com.

Job Description
The Special Events Manager will be responsible for the design, development, planning, and execution of the company’s conferences, meetings, marketing events, and sponsorship programs. This individual will produce very high-end client receptions and dinners, educational workshops, executive meetings, multi-day conferences, firm-wide employee retreats, and industry sponsorship events that drive business development.

All events must showcase Cornerstone’s commitment to the highest level of quality, support business and professional development objectives, and facilitate the building and strengthening of our client and expert relationships in a productive and enjoyable atmosphere.

Responsibilities
• Project manage events from initial pre-planning stages through on-site execution
• Research, conduct RFPs, and recommend appropriate venues for events, including hotels and resorts, restaurants, bar/lounges, and special event spaces.
• Conduct site visits and site inspections of potential event properties, if needed
• Prepare PowerPoint visual presentations and/or cost-comparison spreadsheets of venue recommendations, when requested
• Demonstrate expertise in negotiating contracts to secure favorable rates, terms, and concessions. Work closely with department head and legal counsel to ensure the firm is contractually and financially protected in all agreements.
• Manage the logistics during the event planning process, including: event timelines, attendee communications/invitations, registration/RSVPs, hotel room block, list management, transportation, food and beverage, function space allocation and room set-ups, speaker coordination, AV equipment, print production and handouts, CLE (Continuing Legal Education) credit coordination, off-site activities, giveaways, shipping, branding, and on-site set-up and supervision.
• Design exceptional attendee experiences for high-end client receptions and dinners, including restaurant buyouts and use of private dining rooms, menu selection with wine pairings, room set-up, floral arrangements, seating assignments, and attendee gifts. Work closely with head chefs, wine Sommeliers, and restaurant staffs.
• Develop and manage event budgets, track expenses during planning process, review and process vendor invoices and wire transfers, and conduct post-event budget reconciliation
• Establish and cultivate strong relationships with hotels, restaurants, and other third party providers. Keep abreast of new restaurant openings as well as changes in restaurant ratings or head chefs.
• Support the department head in developing ways to streamline the event planning process, standardize budget tracking and control expenses, leverage event technology, enhance record-keeping, analyze event success, and improve attendee experience.
• Act as a mentor and role model to the junior event specialists in the department
• Identify and incorporate industry best practices into our planning process in an effort to continuously improve our productivity and effectiveness

Qualifications
• A minimum of 12-15 years of experience in meetings and events management.
• Experienced in working with domestic and international venues
• Expertise in negotiation and hotel/restaurant contracting
• Expertise in food, wine, travel, and hospitality services
• Extensive experience in planning high-end dinners at top restaurants with a strong knowledge leading restaurants, chefs and sommeliers
• A strong relationship with hoteliers
• Excellent organization and project management skills
• A demonstrated ability to make recommendations and influence senior executives and decision makers
• Superb time management skills and the ability to balance competing demands and meet deadlines in a fast paced environment
• Previous managerial experience preferred
• Bachelor’s Degree required
• Certified Meeting Professional (CMP) designation is a plus
• An active participant/networker in the event management industry. A member of MPI, PCMA, or other associations for event professionals is desirable.

Travel Requirements
Extensive travel required. The Special Events Manager will be expected to conduct site inspections as well as attend many company events. Most company-sponsored events are located in the same cities where the firm has an office. In addition, this individual will need to spend time periodically with the department head and some team members of the Marketing department, who are located in New York City.

To Apply
Qualified applicants should submit cover letter and resume with salary range expectations. Only qualified candidates will be contacted. No telephone calls please.
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D
Defender Outdoors Clay Sports Ranch


Assistant Event Coordinator
Defender Outdoors Clay Sports Ranch • Fort Worth, TX, United States • via Indeed
14 hours ago
Full–time
No Degree Mentioned
Apply on Indeed
Job highlights
Identified by Google from the original job post
Qualifications
Fort Worth, TX 76126: Relocate before starting work (Required)
Benefits
Compensation: Hourly + Commission
Pay: From $18.00 per hour
Expected hours: 35 – 45 per week
401(k)
Dental insurance
Employee discount
Flexible schedule
Health insurance
Health savings account
Paid time off
Vision insurance
8 hour shift
Weekends as needed
Responsibilities
Full Time- 35-45 Hours per week
Position Description: This position is perfect for the individual that is organized, forward thinking and loves to plan and execute events
Each event requires good communication, planning and a follow up post event
This position requires a great deal of flexibility in availability, as some events start early in the morning and some last until late in the evening
Events are usually Wednesday to Sunday
Prior to each event, this position will help organize all details with the Event Manager to assure that the Event is prepared
This position will aid in requesting and receiving the event documents, build the event work order and continue working with the event host to prepare and execute the event
During the event this position will actively cater to the needs of the event host and participants
This position is customer facing and welcomes guests, anticipates and addresses the needs of each
Must be able to develop and maintain positive working relationships with colleagues and support the team atmosphere
Job Type: Full-time
Job description
Assistant Event Coordinator for Defender Outdoors Clay Sports Ranch

Job Description:

Full Time- 35-45 Hours per week

Compensation: Hourly + Commission

Position Description: This position is perfect for the individual that is organized, forward thinking and loves to plan and execute events. Defender Outdoors Clay Sports Ranch host 125+ events each year ranging in size from 10 to 1000 attendees. Each event requires good communication, planning and a follow up post event.

This position requires a great deal of flexibility in availability, as some events start early in the morning and some last until late in the evening. Events are usually Wednesday to Sunday.

Prior to each event, this position will help organize all details with the Event Manager to assure that the Event is prepared. This position will aid in requesting and receiving the event documents, build the event work order and continue working with the event host to prepare and execute the event. During the event this position will actively cater to the needs of the event host and participants. This position is customer facing and welcomes guests, anticipates and addresses the needs of each.

Must be able to develop and maintain positive working relationships with colleagues and support the team atmosphere.

Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 35 – 45 per week

Benefits:
• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:
• 8 hour shift
• Weekends as needed

Experience:
• Events management: 1 year (Preferred)

Ability to Relocate:
• Fort Worth, TX 76126: Relocate before starting work (Required)

Work Location: In person

United States
Texas
Fort Worth Show on map Get directions