Business Support Coordinators

Position Title: x2 Business Support Coordinators

Group: Investment & Monitoring and Corporate Services

Position Type: Permanent full-time (38 hours per week)

Location: Wellington CBD office (currently located on Queens Wharf)

Salary: $57,764 - $70,000 per annum + KiwiSaver

About the Ministry of Transport | He kupu mo matou Te Manatu Waka

The Ministry of Transport has around 200 employees and is an impartial, expert and trusted adviser to government, shaping transport for New Zealand. We work to deliver a well-functioning transport system that helps grow New Zealand's economy and productivity. The Ministry's values are integrity, excellence and collaboration.

About the opportunity | Nga whakamarama mo te tunga

We're looking for two Business Support Coordinators (BSC) to join our small and agile Ministry, providing high-quality administrative support to key groups within the Ministry.

As a BSC, you'll be the go-to person for your portfolio of managers and teams, delivering administrative solutions that help things run smoothly. You'll build strong working relationships, anticipate needs, and contribute to the success of your group.

We currently have two opportunities to support the following groups:

Investment and Monitoring
Corporate Services and Performance & Governance
This is a fantastic opportunity to:

Grow your career in the public sector
Gain valuable insight into the transport sector
Work in a collaborative and supportive environment
Make a meaningful contribution to the work we do for New Zealand


Key tasks include:

Providing administrative support to the business group managers, including diary and event management
Formatting documents, scheduling meetings, and external activities, providing printing or photocopying support
Providing shared secretarial and administrative support
Ensuring papers, documents, reports and presentations are prepared to required timeframes and quality standards
Arranging travel and accommodation
Assisting with organising seminars, workshops, conferences and/or functions, by coordinating arrangements, invitations, budgets etc
What you'll bring | Te wahi ki a koe

Experience in a coordinator or administration support role within a complex multi-functional office environment
Experience providing customer support and solutions, in a continuous improvement focused environment
Experience working under pressure without close supervision, managing multiple priorities and timelines
Demonstrated interpersonal and relationship building skills including experience in building integral relationships quickly and easily
Demonstrated proficiency in Microsoft tools and products
Demonstrated positive, willing, agile and flexible working style
Previous experience working in the public sector will be advantageous.
Salary range | Whanuitanga Utu a-Tau

The base salary range budget for this position is up to $57,764 - $70,000 per annum + KiwiSaver. The salary offered will reflect skills and experience.

What we offer | Te wahi ki a matou

Supportive work environment and individual development plans
Additional Ministry leave days
A range of health and wellbeing benefits including wellbeing days
Modern offices discreetly located right on the wharf with collaborative working spaces, showers, storage for bicycles/scooters and personal lockers
A welcoming range of employee networks.
How to apply | Me pehea te tono mai

To view the job description, or apply online, click Apply. Please include a CV and cover letter highlighting your relevant skills and experience.

To apply for this role, you must have right to live and work in New Zealand. You will need to be based in Wellington or ready to relocate. Other locations will not be considered.

Applications close midnight, Sunday 24 August 2025.

For further information or to speak confidentially, please contact Senior Recruitment Adviser, Rebecca Bakker at r.bakker@transport.govt.nz.

We encourage applications from people from all backgrounds, orientations, and identities. We aim to have a Ministry that represents the wider Aotearoa that we serve. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels relevant, valued, supported and a sense of belonging.

For any support or accessibility needs during our recruitment process, please contact us at applications@transport.govt.nz

Please note, we are not engaging with recruitment agencies to fill this vacancy and unsolicited resumes from recruitment agencies will not be accepted.