Job Description
Full job description
To provide an efficient and effective administrative service within the Community Mental Health Team, to carry out all administrative tasks in relation to the role. This includes answering telephone calls to patients, relatives and various clinical staff and professionals to provide an efficient mental health service whilst carrying out a variety of administrative tasks as directed by your Line Manager.
Please note - This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2026. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2026.
Provide admin support to the clinical team in relation to care plans and
clinical correspondence.
Dealing with all incoming referrals to the service
Dealing with all incoming and outgoing mail, processing, distributing
and responding within limits
Ensure that sufficient stocks of stationery are available to meet the
needs of the team without resorting to stockpiling
Co-ordinate and facilitate the dissemination of information to and from
the team.
Dealing efficiently, precisely and courteously with telephone callers
Producing minutes from daily zoning meetings, MDT or any other team
meeting as required
To provide a supervisory role to receptionist and apprentices, this will
include line management supervision.
Maintaining filing systems that are appropriate to the needs of the
service.
Maintain client records for data inputting onto health and social services computer systems.
Maintain records of referrals and discharges for statistical purposes and enter onto Paris computerised system accurately and timely.
Scan on all appropriate documentation to update patient records.
Recording messages accurately in the daily diary for all team members
Typing of correspondence, reports etc, amending the format and
grammar as necessary within the PARIS computerised system
Develop an understanding of the patient record system (PARIS) and
have responsibility for maintaining data quality.
Greater Manchester Mental Health (GMMH) Foundation Trust employs over 6,400 members of staff, who deliver services from more than 160 locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Please see attached job description and person specification
Staff benefits
Pay Enhancements:
Band
Saturday (midnight to midnight) and any week day after 8pm and before 6am
All time on Sundays and Public Holidays (midnight to midnight)
1
Time plus 47%
Time plus 94%
2
Time plus 41%
Time plus 83%
3
Time plus 35%
Time plus 69%
4 – 9
Time plus 30%
Time plus 60%
27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
Excellent pension
Cycle to work scheme
Salary sacrifice car scheme
Wellbeing programme
Blue Light Card Discounts
fuelGenie Fuel Cards (for applicable roles)
To provide an efficient and effective administrative service within the Community Mental Health Team, to carry out all administrative tasks in relation to the role. This includes answering telephone calls to patients, relatives and various clinical staff and professionals to provide an efficient mental health service whilst carrying out a variety of administrative tasks as directed by your Line Manager.
Please note - This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2026. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2026.
Provide admin support to the clinical team in relation to care plans and
clinical correspondence.
Dealing with all incoming referrals to the service
Dealing with all incoming and outgoing mail, processing, distributing
and responding within limits
Ensure that sufficient stocks of stationery are available to meet the
needs of the team without resorting to stockpiling
Co-ordinate and facilitate the dissemination of information to and from
the team.
Dealing efficiently, precisely and courteously with telephone callers
Producing minutes from daily zoning meetings, MDT or any other team
meeting as required
To provide a supervisory role to receptionist and apprentices, this will
include line management supervision.
Maintaining filing systems that are appropriate to the needs of the
service.
Maintain client records for data inputting onto health and social services computer systems.
Maintain records of referrals and discharges for statistical purposes and enter onto Paris computerised system accurately and timely.
Scan on all appropriate documentation to update patient records.
Recording messages accurately in the daily diary for all team members
Typing of correspondence, reports etc, amending the format and
grammar as necessary within the PARIS computerised system
Develop an understanding of the patient record system (PARIS) and
have responsibility for maintaining data quality.
Greater Manchester Mental Health (GMMH) Foundation Trust employs over 6,400 members of staff, who deliver services from more than 160 locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Please see attached job description and person specification
Staff benefits
Pay Enhancements:
Band
Saturday (midnight to midnight) and any week day after 8pm and before 6am
All time on Sundays and Public Holidays (midnight to midnight)
1
Time plus 47%
Time plus 94%
2
Time plus 41%
Time plus 83%
3
Time plus 35%
Time plus 69%
4 – 9
Time plus 30%
Time plus 60%
27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
Excellent pension
Cycle to work scheme
Salary sacrifice car scheme
Wellbeing programme
Blue Light Card Discounts
fuelGenie Fuel Cards (for applicable roles)
💡 Quick Summary
Seeking a career-building opportunity? The Community Administrator position is now open for candidates interested in the Admin Executive sector. This role in India offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
