Controller & Office Manager

Title: Controller & Office Manager
Reports To: Operations Manager / Treasurer and Board of Directors
Key Accountabilities
The Controller and Office Manager is a senior-level role responsible for the end-to-end accounting function, financial stewardship, Business administration, and HR management of Rocky View Water Co-op Ltd. The position ensures the effective planning, execution, and oversight of the organization’s accounting and financial operations and supports strategic decision-making in collaboration with the Board and Operations Manager.

This individual also provides leadership to the Office Administrator and oversees the overall administrative functions of the Co-op.

Core Competencies
End to end accounting ability
Financial Acumen
Strategic Thinking
Policies and Procedures writing
Organizational Leadership
Communication & Collaboration
Problem Solving & Decision Making
Ethics, Integrity & Confidentiality
Job Description
Financial Management
Maintain accurate and timely accounting records, including general ledger, payroll, journal entries, and reconciliations.
Prepare monthly, quarterly, and annual financial statements and reports as required.
Lead development of the annual budget and monitor ongoing financial performance.
Analyze financial data to support pricing strategies, project planning, and Board decisions.
Prepare for and coordinate the annual audit process.
Manage cash flow and ensure expenditure remains within approved budgets.
Provide financial reporting and recommendations to the Board and Operations Manager.
Business Services Oversight
Provide leadership to the Office Administrator, ensuring efficient administrative operations.
Ensure accuracy and compliance in member billing processes and records (oversight only).
Maintain official records, such as the Share Register, and support governance compliance.
Human Resources Management
Administer payroll and employee benefits.
Maintain employee files, update job descriptions, and support organizational planning.
Advise the Board on compensation strategies and HR policies.
Foster a positive work culture based on collaboration, accountability, and mutual respect.
Governance & Board Support
Serve as Assistant Treasurer to the Board of Directors, including assisting in the preparation of agendas, drafting meeting minutes, and maintaining official Board records.
Support Annual General Meeting (AGM) planning and document preparation.
Issue share certificates and maintain member equity tracking.
Other Duties
Provide oversight for key processes such as meter change coordination and system updates (carried out by staff).
Undertake additional responsibilities as assigned by the Operations Manager or Board of Directors.
Special Conditions of Employment
Criminal Record Check Required – Due to the nature of the services provided by RVWC, employees will be required to provide a criminal record check prior to commencement of employment and every two (2) years thereafter
Valid Driver’s license
Clean Drivers Abstract – within 30 days of hire and annually thereafter
Qualifications
Intermediate to advanced accounting experience.
Accounting designation preferred.
Strong background in financial reporting, budgeting, and audit preparation.
Experience managing office or business operations, ideally in a municipal or utility setting.
Proficiency with Microsoft Office and accounting software (Microsoft Dynamics 365 Business Central preferred).
Excellent written and verbal communication skills.
Experience supervising administrative staff or small teams.
Knowledge of governance or co-op structure is an asset.
Position Details
Location
25145 Burma Road Calgary, AB T3R 1B8

Job Type & Shift Details
This is a full-time, salaried position based on 37.5 hours per week, Monday to Friday, 8:00 AM – 4:00 PM (with a 30-minute unpaid lunch break).
This role is exempt from overtime pay and may require additional hours during peak periods, including occasional evenings and weekends, to meet business needs.
Attendance at Board meetings (typically held in the evening) and other occasional events or responsibilities outside regular office hours is required.
This is an on-site position at our Rocky View County office, with some flexibility to work remotely when operationally appropriate and approved.
Pay Information
Rocky View Water Co-op offers a competitive compensation package including the benefits documented below.
Compensation will be commensurate with experience and qualifications.
Benefits
Health, Dental, Life, AD&D, Short- & Long-Term Disability Benefits following +0-day probation period
Employee Health Spending Account following +0-day probation period.
Self-Directed RRSP and employer matching following +0-day probation period.
Company Vehicle Access – This role includes access to a company vehicle for work-related travel during business hours. The vehicle is not meant for commuting or personal use and should remain on-site outside of work hours
Education, Training and professional development assistance
Special Conditions of Employment
Criminal Record Check Required – Due to the nature of the services provided by RVWC, employees will be required to provide a criminal record check prior to commencement of employment and every two (2) years thereafter
Valid Driver’s license
Clean Drivers Abstract – within 30 days of hire and annually thereafter
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. Rocky View Water Co-op management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.