Event Planner

Job Title: Executive Briefing Center Onsite Event Coordinator (Part-Time)

Location: Herndon, VA

Contract: W2 (no C2C or C2H at this time)

Job Type: Part-Time (3 days per week, 8-hour shifts; days vary based on event schedule with 24 hours weekly guaranteed) and the possibility for additional hours exceeding 24 hours some weeks if need arises.
• *This is a contract role through the end of the year and has opportunity to move to full-time hours in January 2025**

Position Summary:

We are seeking a highly organized and detail-oriented Executive Briefing Center Onsite Coordinator to join our team. In this part-time role, you will be responsible for ensuring the seamless execution of executive briefings and events as well as a great customer experience. You will work closely with our telecommunications client's full-time employees (FTEs) to coordinate all aspects of pre-event planning and day-of support, ensuring a high-quality experience for all customer attendees.

Key Responsibilities:

Pre-Event Coordination:
• Schedule and conduct planning calls with our client's FTE briefing owners to understand event requirements and expectations.
• Coordinate and order catering for each event, ensuring all dietary preferences and requirements are met.
• Support speaker coordination by sending calendar invites out to reserve pre-identified speakers for their time slots and locations.
• Reserve meeting rooms on calendar to block for day of briefing, including needed setup time.
• Support speaker coordination by following up on RSVPs and presentations due.
• Create and print agendas using standard templates provided by the company.

Day-Of Support:
• Place printed agendas in briefing rooms before the arrival of customers and attendees.
• Provide on-site concierge support during events, addressing any last-minute needs or changes.
• Act as the primary point of contact on the day of the event, ensuring all logistics run smoothly.
• Provide escalation assistance to FTE briefing managers should issues arise.

Additional Duties:
• Assist with any other day-of-event tasks as required to ensure a successful and professional experience.
• Maintain a high standard of organization and attention to detail in all event-related activities.

Qualifications:

Experience:
• A minimum of 3-5+ years of experience in event coordination.
• Prior experience in event coordination, customer service, or a related field.
• Prior experience working in an executive briefing center or scheduling events with executives strongly preferred.
• Experience working in a corporate environment is a plus.

Skills:
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and handle multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
• Familiarity with scheduling tools and software.

Attributes:
• Executive presence and professionalism in dealing with internal and external clients.
• High level of professionalism and customer service focus.
• Flexibility to work on varying days based on event schedules.
• Ability to anticipate needs and proactively address potential issues.
• Action oriented, sense of urgency for timely completions of tasks on short notice.

Working Conditions:
• This is an on-site role requiring physical presence at the Executive Briefing Center in Herndon, Virgina or Peach Tree, Georgia for three days a week, with 8-hour shifts. A minimum of 24 hours is guaranteed, with the possibility of additional hours some week if a high volume of events and briefings are scheduled.
• Onsite workdays will vary on a weekly basis and is based on when briefings are scheduled, and support is needed.
• The majority of briefings occur mid-week on Tuesdays, Wednesdays and Thursdays, but Monday and Friday briefings will occur.
• There is an opportunity to move to full-time hours starting in January 2025.

Compensation Range:

$35-$43/hr
• * This pay range is Client-specific for the opening advertised. The identity of the Client will be disclosed if you are selected to move forward in the hiring process. **

Benefits:
• 75% of employee-only Medical & Dental coverage
• Vision - opt-in available
• 401k
• PTO
• Laptop
• Life Insurance, Disability Insurance, AD&D coverage
• Short-term Disability, Accident, Cancer/Critical Illness, Pet insurance - opt in available
Report this listing
JeffreyM Consulting
Indeed
3.8/5
12 reviews
jeffreym.com
More jobs at JeffreyM Consulting
See web results for JeffreyM Consulting

Jobs via Dice


Event Planner
Jobs via Dice • Greer, SC, United States • via LinkedIn
18 hours ago
Full–time
Apply on LinkedIn
Apply on Adzuna
Apply on Salary.com
Apply on Talent.com
Apply on Learn4Good
Job highlights
Identified by Google from the original job post
Qualifications
of a small team that supports the needs of a large scale orgination, thrives
in agile and fast-paced work environments, is a quick learner and
comfortable with multi-tasking, is extrovert, responsible, and service
+ more items(s)
Responsibilities
Shift- 8Am 5PM EST
Note: "Looking for an event planner/planner support to lead and direct
Mid-level event planner responsible for leading, coordinating, and
15 more items(s)
More job highlights
Job description
Dice is the leading career destination for tech experts at every stage of their careers. Our client, Kyyba Inc, is seeking the following. Apply via Dice today!

Client: Automotive Job Title: Event Planner - 4+54 Duration: open ended

Location: Greer, SC

Shift- 8Am 5PM EST

Note: "Looking for an event planner/planner support to lead and direct

internal and external events. The ideal candidate is comfortable being part

of a small team that supports the needs of a large scale orgination, thrives

in agile and fast-paced work environments, is a quick learner and

comfortable with multi-tasking, is extrovert, responsible, and service

oriented. Mid-level event planner responsible for leading, coordinating, and

executing various types of events including corporate/client functions,

media experiences, internal/external workshops, stakeholders dialogues,

conferences, fundraisers, and more. Must be able to work closely with

clients and internal teams to understand not only event needs, but business

goals and drives regarding corporate and brand experiences. Must be a

detailed orientated self-starter who can manage all aspects of event

logistics including venue selections, catering, entertainment, staffing,

transportation, partners/vendors and onsite support.

Responsibilities: * Lead event support with understanding and alignment of client

goals and expectations. * Create detailed event runs of shows, budgets and reporting * Research and book all events elements including venues, vendors,

and suppliers * Coordinate contracts and prices with purchasing and controlling

teams and ensure quality service and products according to client corporate

identity and brand positioning. * Supervise and direct the event * Work with media and client teams on invitee coordination and

materials."

Education and Experience: AA /AS degree in Engineering, Manufacturing,

Logistics or other related Degree or equivalent experience of 2 years. BA

/BS degree (Engineering, Supply Chain-related preferred) or equivalent of 4

years experience. MA /MS degree (Engineering, Supply Chain-related

preferred) or equivalent of 5 years experience. * 6+ years of related professional experience with AA/AS degree. * 4+ years of related professional experience with BA/BS degree * 3+ years of related professional experience with MA/MS degree. * All relevant experience should contain at least 3+ years of

project management/team leadership positions, preferably in Supply Chain,

Logistics or Engineering-related functions description
Job Title: Executive Briefing Center Onsite Event Coordinator (Part-Time)

Location: Herndon, VA

Contract: W2 (no C2C or C2H at this time)

Job Type: Part-Time (3 days per week, 8-hour shifts; days vary based on event schedule with 24 hours weekly guaranteed) and the possibility for additional hours exceeding 24 hours some weeks if need arises.
• *This is a contract role through the end of the year and has opportunity to move to full-time hours in January 2025**

Position Summary:

We are seeking a highly organized and detail-oriented Executive Briefing Center Onsite Coordinator to join our team. In this part-time role, you will be responsible for ensuring the seamless execution of executive briefings and events as well as a great customer experience. You will work closely with our telecommunications client's full-time employees (FTEs) to coordinate all aspects of pre-event planning and day-of support, ensuring a high-quality experience for all customer attendees.

Key Responsibilities:

Pre-Event Coordination:
• Schedule and conduct planning calls with our client's FTE briefing owners to understand event requirements and expectations.
• Coordinate and order catering for each event, ensuring all dietary preferences and requirements are met.
• Support speaker coordination by sending calendar invites out to reserve pre-identified speakers for their time slots and locations.
• Reserve meeting rooms on calendar to block for day of briefing, including needed setup time.
• Support speaker coordination by following up on RSVPs and presentations due.
• Create and print agendas using standard templates provided by the company.

Day-Of Support:
• Place printed agendas in briefing rooms before the arrival of customers and attendees.
• Provide on-site concierge support during events, addressing any last-minute needs or changes.
• Act as the primary point of contact on the day of the event, ensuring all logistics run smoothly.
• Provide escalation assistance to FTE briefing managers should issues arise.

Additional Duties:
• Assist with any other day-of-event tasks as required to ensure a successful and professional experience.
• Maintain a high standard of organization and attention to detail in all event-related activities.

Qualifications:

Experience:
• A minimum of 3-5+ years of experience in event coordination.
• Prior experience in event coordination, customer service, or a related field.
• Prior experience working in an executive briefing center or scheduling events with executives strongly preferred.
• Experience working in a corporate environment is a plus.

Skills:
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and handle multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
• Familiarity with scheduling tools and software.

Attributes:
• Executive presence and professionalism in dealing with internal and external clients.
• High level of professionalism and customer service focus.
• Flexibility to work on varying days based on event schedules.
• Ability to anticipate needs and proactively address potential issues.
• Action oriented, sense of urgency for timely completions of tasks on short notice.

Working Conditions:
• This is an on-site role requiring physical presence at the Executive Briefing Center in Herndon, Virgina or Peach Tree, Georgia for three days a week, with 8-hour shifts. A minimum of 24 hours is guaranteed, with the possibility of additional hours some week if a high volume of events and briefings are scheduled.
• Onsite workdays will vary on a weekly basis and is based on when briefings are scheduled, and support is needed.
• The majority of briefings occur mid-week on Tuesdays, Wednesdays and Thursdays, but Monday and Friday briefings will occur.
• There is an opportunity to move to full-time hours starting in January 2025.

Compensation Range:

$35-$43/hr
• * This pay range is Client-specific for the opening advertised. The identity of the Client will be disclosed if you are selected to move forward in the hiring process. **

Benefits:
• 75% of employee-only Medical & Dental coverage
• Vision - opt-in available
• 401k
• PTO
• Laptop
• Life Insurance, Disability Insurance, AD&D coverage
• Short-term Disability, Accident, Cancer/Critical Illness, Pet insurance - opt in available
Report this listing
JeffreyM Consulting
Indeed
3.8/5
12 reviews
jeffreym.com
More jobs at JeffreyM Consulting
See web results for JeffreyM Consulting

Jobs via Dice


Event Planner
Jobs via Dice • Greer, SC, United States • via LinkedIn
18 hours ago
Full–time
Apply on LinkedIn
Apply on Adzuna
Apply on Salary.com
Apply on Talent.com
Apply on Learn4Good
Job highlights
Identified by Google from the original job post
Qualifications
of a small team that supports the needs of a large scale orgination, thrives
in agile and fast-paced work environments, is a quick learner and
comfortable with multi-tasking, is extrovert, responsible, and service
+ more items(s)
Responsibilities
Shift- 8Am 5PM EST
Note: "Looking for an event planner/planner support to lead and direct
Mid-level event planner responsible for leading, coordinating, and
15 more items(s)
More job highlights
Job description
Dice is the leading career destination for tech experts at every stage of their careers. Our client, Kyyba Inc, is seeking the following. Apply via Dice today!

Client: Automotive Job Title: Event Planner - 4+54 Duration: open ended

Location: Greer, SC

Shift- 8Am 5PM EST

Note: "Looking for an event planner/planner support to lead and direct

internal and external events. The ideal candidate is comfortable being part

of a small team that supports the needs of a large scale orgination, thrives

in agile and fast-paced work environments, is a quick learner and

comfortable with multi-tasking, is extrovert, responsible, and service

oriented. Mid-level event planner responsible for leading, coordinating, and

executing various types of events including corporate/client functions,

media experiences, internal/external workshops, stakeholders dialogues,

conferences, fundraisers, and more. Must be able to work closely with

clients and internal teams to understand not only event needs, but business

goals and drives regarding corporate and brand experiences. Must be a

detailed orientated self-starter who can manage all aspects of event

logistics including venue selections, catering, entertainment, staffing,

transportation, partners/vendors and onsite support.

Responsibilities: * Lead event support with understanding and alignment of client

goals and expectations. * Create detailed event runs of shows, budgets and reporting * Research and book all events elements including venues, vendors,

and suppliers * Coordinate contracts and prices with purchasing and controlling

teams and ensure quality service and products according to client corporate

identity and brand positioning. * Supervise and direct the event * Work with media and client teams on invitee coordination and

materials."

Education and Experience: AA /AS degree in Engineering, Manufacturing,

Logistics or other related Degree or equivalent experience of 2 years. BA

/BS degree (Engineering, Supply Chain-related preferred) or equivalent of 4

years experience. MA /MS degree (Engineering, Supply Chain-related

preferred) or equivalent of 5 years experience. * 6+ years of related professional experience with AA/AS degree. * 4+ years of related professional experience with BA/BS degree * 3+ years of related professional experience with MA/MS degree. * All relevant experience should contain at least 3+ years of

project management/team leadership positions, preferably in Supply Chain,

Logistics or Engineering-related functions

United States
South Carolina
Greer Show on map Get directions