Executive Assistant (Capital Markets Finance)

Location
Toronto, ON•Hybrid work
 
Full job description
Choose a workplace that empowers your impact.
Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be — and deliver — your best.

We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 600,000+ members, placing their best interests at the heart of everything we do.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

We’re looking for a thoughtful, dynamic, and highly organized Executive Assistant to support the EVP, and two VP’s of Corporate & Capital Markets Finance at our Downtown Toronto headquarters. This is an outstanding opportunity for a service-oriented professional who thrives in a fast-paced, collaborative environment—and who is energized by challenges , connections , and continuous improvement.

This role is ideal for someone who is:
Warm and People-Oriented – Approachable, kind, and naturally collaborative, with strong interpersonal instincts.

Professional and Discreet – Maintains integrity, confidentiality, and professionalism in all situations.

Proactive and Curious – Takes initiative, anticipates needs, and seeks to deeply understand the work and people they support.

Growth-Focused – Eager to learn, open to feedback, and committed to continuous personal and professional development.

Supportive and Reliable – Passionate about helping others succeed and consistently follows through with care and precision.

You’ll work alongside a focused and supportive executive who values partnership, trust, and proactive communication. You’ll also be a key part of a high- performance team that puts people first and is committed to long-term, value -based success.

What You’ll Do
As the right hand to the EVP, your responsibilities will include:

Providing full-spectrum executive administrative support, including calendar, inbox, task, and contact management, travel planning, expense reimbursements, and document and presentation preparation.

Coordinating a complex calendar , managing conflicting priorities and time zones .

Preparing professional-grade reports, presentations, and communications—often related to sensitive and high-impact topics.

Managing and monitoring incoming communications , ensuring timely responses and follow-up.

Organizing meetings: scheduling, agendas, minute-taking, catering, and action item tracking while working closely with other Executive and Administrative Assistants.

Handling invoice processing, coding, and expense accruals.

Planning and coordinating team events, leadership offsites, and Town Halls.

Building strong, respectful relationships with internal and external stakeholders, acting as a thoughtful liaison and a warm representative .

Handling last-minute changes and complex logistics with calmness, urgency, attentiveness and care.

Supporting a strong team culture with positivity, empathy, and inclusion.

What You Bring

7–10 years’ experience supporting a C-suite executive in a large, complex, and ideally global organization—preferably in finance or capital markets.

Expert-level proficiency in Microsoft Outlook, PowerPoint, Word, SharePoint, OneNote, To-Do, and Co-Pilot.

Exceptional organizational, time management, and prioritization skills , with the ability to manage competing demands seamlessly.

Clear and confident communication —both written and verbal—with strong attention to tone, detail, and audience.

A natural sense of candor and professionalism , with the confidence to express your point of view thoughtfully and constructively.

A post -secondary education is preferred.

What You Demonstrate :
A servant leader mindset—you lead through support, care, and collaboration, always putting people and purpose first.

A strong sense of urgency, self-direction, and follow-through—especially under time pressure.

Kindness and professionalism, with a people-first mindset and a natural inclination toward service and collaboration.

Candour and confidence, with the ability to express a thoughtful point of view and contribute meaningfully in conversations at all levels.
Curiosity and proactivity, always looking to understand context, anticipate needs, and add value.
Adaptability, thriving in ambiguity and shifting priorities while staying grounded and composed.
Exceptional attention to detail, taking pride in precision across all tasks— big or small.
A growth mindset, welcoming feedback and continuously seeking opportunities to develop and support others.
Discreet and trustworthy: You handle confidential information with integrity and without judgment.
Join us and be part of a team that goes above and beyond to foster trust, growth, and excellence. You’ll have the opportunity to build meaningful relationships, develop professionally, and contribute to something exceptional every day.

We believe that time together in the office is important for OMERS and Oxford, the strength of our employees, and the work we do for our pension members. Our hybrid work guideline requires teams to come to the office a minimum of 4 days per week.

As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work — and the members we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.
 

Canada
Ontario
Toronto Show on map Get directions