Assistant

Full job description
202504916
London, England, United Kingdom
Bevorzugt
Description
The Company

WTW (NASDAQ: WLTW) is a leading global advisory, broking and solutions company that helps clients around the world turn risk into a path for growth. With roots dating to 1828, Willis Towers Watson has 40,000 employees serving more than 140 countries. We design and deliver solutions that manage risk, optimize benefits, cultivate talent, and expand the power of capital to protect and strengthen institutions and individuals. Our unique perspective allows us to see the critical intersections between talent, assets and ideas – the dynamic formula that drives business performance. Together, we unlock potential. Learn more at willistowerswatson.com.

The Role

This role is to provide administrative support to 2 senior executives in the GB and Global Specialty Executive team, as well as to provide team support, to their respective teams. The teams are central teams, operating at a senior level, and working across Sales and Client Management, Strategy and Business Development, and Learning and Development. The combined teams consist of appr. 12-15 professionals (NB: not all colleagues within the department will require assistance).

Responsibilities include:

Support Head of Strategy and Business Development, and Global Specialty/GB CRB Growth Leader, with executive assistance:
Manage diaries, including scheduling and prioritisation of meetings
Coordinate and plan internal and external meetings, including the registration of visitors, and visitor passes. Minute taking at meetings, where required.
Prepare meeting agendas, briefing papers & presentations with key action points and priorities highlighted
Arrange travel plans, including booking of flights and hotels, as well as itineraries
Manage expense administration
On a wider basis, across the team:

Schedule and organise team meetings
Support onboarding process for new joiners
Help organise logistics around Learning and Development events, including room bookings, catering, booking of key speakers, attendee and line manager communication
Process any new invoices, and manage registration of new vendors
Support with internal communications (e.g. distribution list management and intranet page development/upkeep)
Support on select client event management
Organise socials and networking events, linked to our Learning and Development programmes
Support pre-boarding for our annual internship programme
Assist with IT issues when requested
Any other duties as reasonably required
Qualifications
The Requirements

Demonstrated secretarial experience preferably in a large corporate environment
Ability to work under pressure with tight deadlines
Ability to problem solve and handle last minute changes
Ability to communicate effectively with Senior Management & key stakeholders, keeping them efficiently up to date
Ability to handle sensitive information and maintain confidentiality at all times
Experience with diary management, including complex travel arrangements
Moderate PowerPoint & Excel skills
Fully conversant with Microsoft Outlook and Word
Highly organised and efficient
Able to work collaboratively
Equal Opportunity Employer

At WTW, we believe difference makes us stronger. We want our workforce to reflect the different and varied markets we operate in and to build a culture of inclusivity that makes colleagues feel welcome, valued and empowered to bring their whole selves to work every day. We are an equal opportunity employer committed to fostering an inclusive work environment throughout our organisation. We embrace all types of diversity.

At WTW, we trust you to know your work and the people, tools and environment you need to be successful. The majority of our colleagues work in a ”hybrid” style, with a mix of remote, in-person and in-office interactions dependent on the needs of the team, role and clients. Our flexibility is rooted in trust and “hybrid” is not a one-size-fits-all solution.