Executive Assistant - Investment Banking / Capital Markets

Job description
Location: Full-time, Office-based
Start Date: ASAP (Subject to 4-5 week vetting process)
Contract Length: 6 months initially, with potential extension up to 20 months
Pay Rate: £25.00/hour (excludes holiday pay accrual)
Overview

A leading global financial institution is seeking a highly professional and experienced Executive Assistant to support multiple teams within their Capital Markets division. This role is varied, fast-paced, and offers exposure to a high-level business environment. The successful candidate will provide both ongoing and backup administrative support, covering holidays, lunch breaks, and ad hoc needs.
Key ResponsibilitiesAdministrative & Executive Support
• Manage complex diaries and schedules; act as gatekeeper and coordinate high-volume meeting requests
• Arrange internal/external meetings, conference calls, and video calls across multiple time zones
• Plan and coordinate global travel (flights, hotels, ground transport, visas, currency, agendas)
• Submit monthly expenses through internal systems, ensuring compliance with company policy
• Maintain accurate records in the internal CRM system
• Assist in coordinating events (team socials, client meetings, deal closings)
• Perform ad hoc tasks such as ordering business cards and supporting team projects

Buddy Team Coverage
• Provide phone and admin support for bankers when designated assistants are absent
• Collaborate with a group of assistants to ensure seamless coverage during breaks, holidays, and sick leave
• Maintain clear and up-to-date handover notes for effective continuity

Candidate Profile

The ideal candidate will be an experienced Executive or Team Assistant with a confident, client-facing approach and the ability to thrive in a demanding environment.
Essential Skills & Attributes
• Previous experience supporting senior stakeholders, ideally in Investment Banking or Capital Markets
• Highly organized and detail-oriented with strong time management
• Professional, proactive, and adaptable, with excellent judgment and discretion
• Strong communication skills, both written and verbal
• Able to take ownership of tasks and see them through without needing to be chased
• Excellent interpersonal skills; a reliable team player and supportive colleague

Technical Requirements
• Proficiency in Microsoft Office (especially Outlook and Excel)
• Experience with expense management systems (e.g., Concur)
• Familiarity with CRM platforms and online travel booking tools
• Comfortable using Zoom and other video conferencing platforms

Additional Information
• Full training on internal systems and processes will be provided
• The working environment is fast-paced, professional, and highly collaborative

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