Legal Operations Assistant

Full job description
KPMG New Zealand is part of the international KPMG network, one of the world’s leading professional services organisations. We provide audit, tax, and advisory services to individuals, small to medium enterprises, not-for-profit organisations, multi-nationals and government agencies. Our people experience is anchored in a clearly articulated purpose of ‘Fuelling New Zealand’s prosperity’ and our contribution to the shared wealth and lasting well-being for all New Zealanders.
The Opportunity:
Join our transformational Office of General Counsel (OGC) team, recently recognised with the Innovation Award at the 2025 ILANZ Awards and named one of New Zealand’s top four small inhouse legal teams.
Our OGC team is known for delivering exceptional results in a fast-paced, dynamic environment where strategy, innovation and commercial acumen is at the core of everything we do.
We’re looking for a tech-savvy, detail-oriented Legal Operations Assistant to play a key part in ensuring the team runs seamlessly. This role blends legal operations with executive support, giving you the chance to optimise workflows, assist with legal documents and presentations, and support the General Counsel’s priorities.
Day to day you will:
Optimise legal tools and workflows to keep the OGC team efficient.
Organise templates and resources, ensuring everything is current and accessible.
Be the go-to for creating polished, visually engaging documents and presentations.
Manage the General Counsel’s calendar, scheduling meetings, coordinating travel, and aligning priorities.
Support the preparation and maintenance of documents for internal audits under the firm’s system of quality management, ensuring accuracy and completeness.
Anticipate needs and provide proactive support to the OGC team.
Assist with budgeting and managing expense reimbursements.
Offer project management support for legal initiatives and process improvements.
Handle sensitive information with discretion and confidentiality.
About you:
Experience: At least 2 years in a legal operations, administrative, or legal assistant role, preferably in-house or in a professional services environment. You’re comfortable managing multiple tasks and deadlines with precision.
Tech-Savvy: Proficient in Microsoft Office (Word, PowerPoint) and familiarity with collaboration platforms (SharePoint, Teams). You’re quick to pick up new tools to improve workflows.
Presentation and Document Expertise: You know how to create polished, professional documents and presentations, making sure they align with brand guidelines and are visually appealing.
Executive Support: You have experience with calendar management, travel coordination, and expense reporting.
Confidentiality: You understand the importance of discretion when handling confidential information.
Communication: You communicate clearly and professionally, both written and verbally, and are comfortable collaborating with cross-functional teams.
Proactive & Resourceful: You take ownership of your work and are always looking for ways to improve.
Team Player: You enjoy working in a collaborative setting and are always ready to pitch when needed.
Recruitment Agencies: The recruitment for this role is being managed directly by the KPMG Talent Acquisition team. We will contact our preferred agency partners if we require agency assistance. Thank you for your understanding.

Life at KPMG

KPMG values diversity in the workforce and we encourage candidates from diverse backgrounds to apply for roles, including individuals with a disability, additional mental health needs, chronic health conditions or who identify as neurodivergent.

For disabled and neurodiverse candidates, if you encounter accessibility barriers or if you have access needs and require support to participate equitably in the recruitment process, please phone Enya van Dulm on 04 816 4660 or email KPMGAccessibilityNetwork@kpmg.co.nz

We offer rewarding careers to talented individuals and a holistic range of benefits to support your life balance, whatever your circumstance. We want you to do Work That Matters, Thrive and Grow and know that you Belong here with us, at KPMG.

As a KPMG employee, we will offer you:
— Access to the firm's annual incentive scheme
— Opportunities for local and international secondments
— Hybrid working across a mix of office, client and home hubs to recognise that people have individual circumstances and preferences when it comes to where and how they work
— The ability to work from overseas and extend time connecting with friends and family outside New Zealand
— Flexible leave options, including the ability to purchase additional annual leave
— Gender-neutral support for all stages of the parental journey, including access to 18 weeks of fully paid parental leave for all new parents
— A paid professional association membership of your choice
— Digital accreditations through our partnership with Microsoft, LinkedIn Learning, with bespoke learning pathways for all employees
— A wide-range of special offers and discounts on insurances, banking services, and lifestyle goods and services
— The support, allyship and opportunity to join our many Inclusion, Diversity and Equity Affinity networks, including the Kiwa, Pride, Ethnicity, Accessibility and Wahine groups
— The opportunity to participate in Green Team activities, as we work toward reducing the firm’s environmental footprint and become carbon zero by 2030
— An invitation to join your local Social club and enjoy events aimed at bringing people together for social, sporting, cultural, family and fundraising activities
— Paid time off for volunteering and involvement in citizenship activities
— An array of health and wellness benefits such as free flu vaccinations, subsidised sporting events, free confidential counselling services, additional 5 days of Wellbeing leave to support you and your family's overall health and wellness, access to our Wellbeing portal with an extensive range of advice and resources and much much more!
We believe that diversity of background and experience strengthens relationships and delivers meaningful benefits to our people, clients and communities. Our goal is to be recognised as an employer of choice for all, irrespective of gender, ethnicity, generation, flexible work status, family circumstances, ****** orientation or disability. Further info can be found on our website.
 
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