Medical Receptionist - Topeka, KS

Qualifications
Must be proficient in the use of an electronic medical record system
Strong technical expertise using Microsoft Teams and Microsoft 365 including Word, Excel, Outlook, PowerPoint, etc
Ability to build and maintain trusting relationships by approaching all work with integrity and commitment
Excellent time management skills and ability to multi-task, prioritize work, execute a plan, and meet deadlines
Flexibility and adaptive skills with the ability to effectively manage competing priorities in a constantly evolving workplace in a fast-paced environment
A proven record of successfully working with teammates, stakeholders, clients, vendors, and guests
Excellent organizational skills and meticulous attention to detail
High level of critical thinking, and creative and effective problem-solving skills
Ability to maintain confidential documents and communication and use judgment and discretion
Benefits
Pay Range: $18.00-21.00/hr
The actual offer may vary dependent upon geographic location and the candidate’s years of experience and/or skill level
Eligibility is based on 24/hr week
Health and Well-Being: Free Marathon membership for in person and virtual care, employer paid life and disability insurance, and choice in medical/dental plans, vision, employer funded HSA, FSA, and voluntary illness, accident and hospitalization plans
Benefits are effective on the first of the month following date of hire
Financial Support: Competitive compensation, 401k match, access to financial coaching through our Employee Assistance Program
Lifestyle: Paid time off for vacation, sick leave, and more, holiday schedule
Responsibilities
Provide administrative support at Marathon Health centers
Responsible for front office including reception and general departmental support
Answer calls and greet visitors, assist with appointments and maintain calendars, create professional correspondence and documents, process mail and packages, maintain supplies, collect and reconcile payments
Answer incoming calls on general office phone, validate member status, answer emails or other electronic messages, respond as appropriate, answer questions and refer questions to medical staff as needed
Assist with form completion and refer difficult questions to the medical staff
Welcomes patients and visitors by greeting them, in person or on the telephone
Optimizes patients' satisfaction, provider time, and room utilization by scheduling appointments in person or by telephone 
Keeps patient appointments on schedule by notifying provider of patient's arrival; reviewing service delivery compared to schedule; reminding provider of service delays. 
Comforts patients by anticipating patients' anxieties and answering questions 
Ensures availability of treatment information for the provider by filing and retrieving patient records 
Maintains patient accounts by obtaining, recording, and updating personal and financial information.  
Responsible for collecting money for co-pays (clinic specific), reconciling credit cards and cash, tallying the cash drawer and preparing deposits
May complete prior authorization paperwork for insurance, fax communications for referrals, or perform similar administrative duties. 
Maintain front reception area in a clean and professional looking manner
May also be responsible for stocking and re-stocking office equipment and work with delivery services to manage outgoing and incoming deliveries. 
Assist Medical Assistants with Electronic Medical Record data entry by entering patient information and other information as required.  May scan and upload forms as necessary. 
Maintain confidentiality of patients and their records and maintains HIPAA regulations and protocol
Perform other duties as assigned or required
Job description
Marathon Health is a leading provider of advanced primary care in the U.S., serving 2.5 million eligible patients through approximately 630 employer and union-sponsored clients. Our comprehensive services include advanced primary care, mental health, occupational health, musculoskeletal, and pharmacy services, delivered through our 680+ health centers across 41 states. We also offer virtual primary care and mental health services accessible in all 50 states. Transforming healthcare delivery with a patient-first approach, we prioritize convenient access to both in-person and virtual care, resulting in improved health outcomes and significant cost savings. Committed to inclusivity and collaboration, we foster a positive work environment and recruit exceptional talent to ensure expertise and compassion in healthcare delivery. Marathon has been recognized as a five-time Modern Healthcare Best Places to Work in Healthcare winner and a six-time Best in KLAS award winner for employer-sponsored healthcare services.

About The Job

Provide administrative support at Marathon Health centers. Responsible for front office including reception and general departmental support. Answer calls and greet visitors, assist with appointments and maintain calendars, create professional correspondence and documents, process mail and packages, maintain supplies, collect and reconcile payments.

Essential Duties & Responsibilities
• Answer incoming calls on general office phone, validate member status, answer emails or other electronic messages, respond as appropriate, answer questions and refer questions to medical staff as needed. Assist with form completion and refer difficult questions to the medical staff.
• Welcomes patients and visitors by greeting them, in person or on the telephone.  
• Optimizes patients' satisfaction, provider time, and room utilization by scheduling appointments in person or by telephone 
• Keeps patient appointments on schedule by notifying provider of patient's arrival; reviewing service delivery compared to schedule; reminding provider of service delays. 
• Comforts patients by anticipating patients' anxieties and answering questions 
• Ensures availability of treatment information for the provider by filing and retrieving patient records 
• Maintains patient accounts by obtaining, recording, and updating personal and financial information.  
• Responsible for collecting money for co-pays (clinic specific), reconciling credit cards and cash, tallying the cash drawer and preparing deposits.
• May complete prior authorization paperwork for insurance, fax communications for referrals, or perform similar administrative duties. 
• Maintain front reception area in a clean and professional looking manner. May also be responsible for stocking and re-stocking office equipment and work with delivery services to manage outgoing and incoming deliveries. 
• Assist Medical Assistants with Electronic Medical Record data entry by entering patient information and other information as required.  May scan and upload forms as necessary. 
• Maintain confidentiality of patients and their records and maintains HIPAA regulations and protocol.
• Perform other duties as assigned or required.

Qualifications

High school diploma or general education degree (GED) required and 1-3 years of related professional experience in a medical office environment or equivalent combination of education and experience. Associate degree in healthcare or a related field preferred. Must be proficient in the use of an electronic medical record system. Strong technical expertise using Microsoft Teams and Microsoft 365 including Word, Excel, Outlook, PowerPoint, etc.

DESIRED ATTRIBUTES
• Excellent written and oral communications skills.
• Exceptional customer service skills and ability to promote teamwork. Ability to build and maintain trusting relationships by approaching all work with integrity and commitment.
• Excellent time management skills and ability to multi-task, prioritize work, execute a plan, and meet deadlines.
• Flexibility and adaptive skills with the ability to effectively manage competing priorities in a constantly evolving workplace in a fast-paced environment.
• A proven record of successfully working with teammates, stakeholders, clients, vendors, and guests.
• Excellent organizational skills and meticulous attention to detail.
• High level of critical thinking, and creative and effective problem-solving skills.
• Ability to maintain confidential documents and communication and use judgment and discretion.

Pay Range: $18.00-21.00/hr

The actual offer may vary dependent upon geographic location and the candidate’s years of experience and/or skill level.

We are accepting applications for this position until a candidate has been selected. To apply to this position and learn more about open jobs at Marathon Health, visit our careers page.

Marathon Benefits Summary

We believe in empowering teammates to do their best work and build better healthcare. Below are some of our benefit offerings. Eligibility is based on 24/hr week.
• Health and Well-Being: Free Marathon membership for in person and virtual care, employer paid life and disability insurance, and choice in medical/dental plans, vision, employer funded HSA, FSA, and voluntary illness, accident and hospitalization plans. Benefits are effective on the first of the month following date of hire.
• Financial Support: Competitive compensation, 401k match, access to financial coaching through our Employee Assistance Program
• Lifestyle: Paid time off for vacation, sick leave, and more, holiday schedule

United States
Kansas
Topeka Show on map Get directions