Office Assistant

Benefits
Pulled from the full job description
Flexible schedule
Dental care
Extended health care
Discounted or free food
 
Full job description
Prestige Hotels and Resorts’ Corporate Office is looking for a full-time Office Assistant to join our team in downtown Kelowna.

Who are we?

We are more than a hotel chain. We are B.C.’s finest family-owned chain of resorts, hotels, and inns with locations across beautiful British Columbia. We pride ourselves on delivering superior guest experiences with a personal touch, and hard work and kindness is at the forefront of our company values.

A career with Prestige Hotels & Resorts opens up exciting new career and personal growth opportunities. Our brand continues to be an innovative, forward-thinking leader in hospitality, and we currently operate 1+ properties and additional affiliated businesses.

Read our story at: https://www.prestigehotelsandresorts.com/about-us/our-story/

What is in it for you?

Be a part of a company that wants to make a difference in BC communities (visit our website to read about our love for JoeAnna's House and our Go Green Program)
Flexible schedule (i.e., good for those with childcare needs)
Competitive hourly wage based on your experience ($1+ - $21 per hour)
Prestige Benefits Package
Retirement savings contributions upon enrollment
Restaurant and hotel discounts
What does an ideal candidate look like?

Perfectionist: someone who excels at admin tasks
High attention to detail as accuracy is crucial
Positive attitude and good communication skills
The ability to manage multiple tasks simultaneously
The ability to relate to the public in a friendly and professional manner
Strong time management skills and ability to work well under pressure
Proficient use of computer programs
Must be legally entitled to work in Canada
Must have a valid BC driver’s license
Scope of Responsibility

The Office Assistant provides support to all departments of the Prestige Hotels & Resorts Corporate office. Reporting to the Chief Operating Officer, the Office Assistant is responsible for the general upkeep of the office, including general clerical duties, administrative support of sales, marketing and operations, including assignments from the CEO and President.

General Office Duties:

Greet people coming into the office
Screen visitors without appointments
Drive to pick-up/drop-off of supplies, items and documents
Order office supplies
Maintain company vehicles including: tires, brakes, oil changes, windshields, etc.
Prepare boardroom for meetings
Coordinate with cleaner to ensure office / building is kept clean and orderly
Maintain supplies for kitchen and bathrooms
Check voicemail and email for team members if they are out of office
Organize and book flights and contra hotel rooms
Add “out of office” messages for Joe and Terry’s phones
Daily cleaning/maintenance of the coffee maker
Load/empty dishwasher as required
Purchase and organize Birthday Cards for the corporate office staff birthdays
Clerical Support:

Respond to emails coming to the general email. (answer / forward inquiries, assist guests as needed)
Answer ‘General Reception’ phone extension and screen calls as required
Clerical support for executive team (e.g., scanning, copying, etc.)
Assist with ongoing updates of the PPM and corresponding Resources, as requested by the Executive Staff
Filing as required; maintain organized file cabinets
Shredding
Sort and distribute mail
Prepare mail and take to post office or arrange other shipping
Building / Tennant Support:

Liaise with building tenants as required
Call for maintenance support
Use resources such as downtown on call to assist with problematic neighbors
Issue parking passes to staff and tenants
Mitigate parking violation tickets as required
Gift Certificates:

Review GC requests at the beginning of each month for the following month
Issue GCs Include appropriate marketing material and letters
Maintain tracking spreadsheet
Maintain copies of GCs on network
Gift certificate baskets for high profile events
Gift certificate trades with other hotels (holiday trades, etc.)
Purchasing/Printing:

Maintain office supplies & bulk order printing items
Obtain quotes from various suppliers, as needed
Place orders and distribute (chain wide items)
Invoice breakdowns for accounting, file copies in appropriate binders/folders
Maintain supply of collateral (sales & marketing)
Hotel Supply Deliveries:

Communicate with hotels for month end requests (printing items, supplies, etc.)
Prepare items for distribution, load truck
Create list of items and locations to be distributed to during Site Visit Trips.
Contra:

Execute contra reservations for clients
Maintain contra tracking spreadsheets
Execute contra agreements
Distribute vouchers as required
Job Types: Full-time, Permanent

Pay: $1+.00-$21.00 per hour

Benefits:

Dental care
Discounted or free food
Extended health care
Schedule:

Day shift
Monday to Friday
Work Location: In person

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