Property and Leasing Administrator

Join a dynamic logistics facility focused on top-tier operations and property asset management. Apply now for this vibrant and impactful opportunity!

This is an amazing opportunity to join a dynamic, vibrant, and complex logistics facility with a strong focus on operations and managing property assets to the highest level.

Our client is seeking an exceptional Property and Leasing Administrator with experience in the commercial property industry to support their dedicated and collaborative property department. This department manages a vast portfolio of owned and subleased properties while undertaking various property projects. You will manage and maintain property data, ensure compliance with regulatory standards, support ongoing projects and maintenance, and drive improvements in systems and processes.

Duties

Work within a collaborative and friendly team under a supportive Operations Manager. Support the property team in day-to-day portfolio management and assist with system support by maintaining electronic registers.

Support the team in managing leases, licenses, and berthing agreements.
Prepare end-of-month finance accruals for outstanding items.
Handle entry and recovery of outgoings, such as council rates, water rates, and land tax, coordinating with third parties as needed.
Assist with budgeting, forecasting, and financial reporting.
Oversee the tenant inbox, ensuring timely responses and resolution of queries.
Conduct market rent reviews and manage annual rent escalations.
Facilitate tenant move-ins and ensure a smooth onboarding process.
Generate reports to validate and ensure the accuracy of all existing and new lease and license data within the property management system.
Routinely monitor data accuracy to ensure consistency and reliability across all systems.
Develop, implement, and manage internal systems and processes to verify the integrity of data in the property management system, including upgrades when required. Manage and update user guides as needed.

Why Join

A positive and supportive team environment focused on professional development and wellbeing.
Secure role in a critical industry, contributing to Victoria's economy and logistics sector.
Additional benefits, including generous leave entitlements and wellbeing programs.
Part-time, 3-day-a-week position (Monday to Wednesday), with a hybrid option to work from home one day a week.
$100,000 packaged pro rata ($60,000 package), plus salary packaging.
The office is a short walk from the train station.
Excellent on-the-job training available.
Work within an organisation that builds up its employees and encourages growth within the team.

Considerations

An eye for detail and a strong focus on processes, schedules, policies, and procedures. The complexity of the work environment requires someone who brings the extra level of detail needed to manage data, meet regulations, and ensure compliance with government standards.
Completed tertiary qualifications or relevant technical experience in property management.
A strong understanding of property outgoings and the recovery process, combined with knowledge of valuation principles, to make a meaningful impact in this role.
Proficiency in Microsoft Word, Excel (including macros), Outlook, and Crystal Reporting, along with experience using property management software systems.
Strong understanding and ability to confidently interpret leases, licenses, and other legal documents, ensuring accuracy and compliance.

If you are passionate about property management and eager to contribute to a dynamic team within a thriving logistics environment, we want to hear from you! To apply, please submit your resume and cover letter to Emily Nilsson outlining your relevant experience and qualifications.

Australia
Victoria
Port Melbourne Show on map Get directions