Senior Associate, Administrative Services

Job description
Overview

Founded in 1+88 and headquartered in Atlanta, Trimont (www.trimont.com) is a specialized global commercial real estate loan services provider and partner for lenders seeking the infrastructure and capabilities needed to make informed, effective decisions related to the deployment, management and administration of commercial real estate secured credit.

We do this with a team of 400+ extraordinary Team Members who serve a global client base from offices in Atlanta, Dallas, Kansas City, London, New York and Sydney. We empower our skilled global teams by equipping them with the necessary knowledge and advanced technology, as well as fostering a culture driven by values. This approach helps our teams excel and build meaningful client relationships, while providing the highest quality service and feeling proud of the work they do.

Trimont is an innovative firm where visionary professionals come to learn, grow, and thrive with colleagues driven by curiosity and collaboration.

Learn: We believe ongoing learning is critical and are focused on providing a work environment where all team members can take ownership of their careers.

Grow: We work alongside the largest institutional lenders in the world, overseeing the most significant projects in the industry. This unique opportunity allows us to broaden our skillset and develop our abilities by tackling some of the industry's most challenging and exciting endeavors.

Thrive: Our firm is a place where ethics and excellence meet to create an experience that matches our capabilities. There are no limits to what we as team members as an organization, can achieve together.

Job Summary

The Senior Associate, Administrative Services will play a critical role in supporting the efficient operation of our office by providing administrative assistance and coordinating various tasks. Our future team member will have strong organizational skills, excellent communication abilities, and a dedication to delivering high-quality service.

Responsibilities
• Assist in handling daily administrative tasks, such as answering calls, replying to emails, and managing correspondence.
• Maintain office supplies inventory and place orders to ensure sufficient stock.
• Assist in scheduling appointments, meetings, and conference calls, coordinate logistics, and send out reminders.
• Welcome visitors and guide them to the relevant team member department.
• Manage incoming and outgoing mail, including sorting, distributing, and processing shipments.
• Maintain a neat and organized and organized reception area, breakroom along with all fridges in the offices and meeting rooms
• Manage and oversee fire warden program for the Atlanta location and support day-to-day logistics and overall coordination within the department.
• Ensures that the resources of the company are efficiently utilized. Evaluate and propose any change in existing policies and procedures to improve cost efficiency and overall effectiveness.
• Ensuring a professional and welcoming environment for guests and employees.
• Assist in coordinating office maintenance, repairs, and janitorial services as needed.
• Receive and review incoming invoices from vendors and suppliers.
• Verify the accuracy of invoices, including quantities, prices, and terms.
• Promptly and accurately code and enter invoices into the accounting system.
• Monitor office equipment and troubleshoot issues, liaising with vendors for repairs or replacements.
• Assist in ensuring compliance with health and safety regulations and emergency procedures.
• Maintain accurate and up-to-date filing systems for documents, records, and confidential information.
• Provide employees with Admin services support necessary to increase employee satisfaction at

the workplace
• Assist in data entry and recordkeeping tasks, updating databases and spreadsheets as required.
• Assist with event planning and coordination, including logistics, catering, and attendee management.
• Handle ad hoc administrative tasks and projects as assigned by management.
• Act as the primary contact with the property manager.
• Provide assistance to the Associate Director – Admin Services during their absence and perform other tasks as requested.
• Assist in responding to emails and answering tickets through the support center.

Required Qualifications
• 5-7 years prior work experience is a plus
• Possess practical understanding of office tools such as computers, photocopiers, postal devices, and telephones.
• Display strong planning and organizational skills, along with a high attention to detail
• Demonstrate being a valuable team member with the ability to establish trustful relationships with both clients and colleagues.
• Demonstrate a working knowledge of Microsoft Office suite
• Ability to multitask and prioritize multiple projects.
• Demonstrate a dedication to ongoing education.
• Exhibit exceptional listening and communication skills, effectively conveying information verbally and in writing.

Trimont is an equal opportunity employer, and we’re proud to support and celebrate diversity in the workplace. If you have a disability and need an accommodation or assistance with the application process and/or using our website, please contact us. We are proud to maintain a drug-free policy, ensuring that our community is a secure and productive space for all our team members

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