Job Description
How we support the Whole You :
Our benefits are a good reason to come to JLL.
We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security.
Senior Finance Executive
Work Dynamics
What this job involves:
Providing onsite support
• C hecking and verifying of all invoices received from vendors.
• Invoice tracking on a daily basis against the relevant GL codes for proper accounting
• Follow up with multiple spoc for invoice approvals and clearance
• GR activity for Principal vendor invoices before cut off (Daily till 16th of the month)
• PO and budget update in tracker
• Daily query update to JLL FM team on POR (PO process ) and approvals. POR will be shared by ops team to FSC
• Update pending invoices and communicate respective team on status
• Update tracker on a daily basis for PO, Invoices and vendor invoice status
• Coordinate with team for timely submission of invoices.
• Scrutinise invoices for correctness acknowledged by ops team based on delivery, service, billing terms, etc.
• Submitting the Non-Principal (Utility & PO invoices) to Accounts payable team and tracking the same till invoices reflects in Google tool
• Information to team/vendor on rejection invoice and follow up till the correct invoice is processed
Weekly Task
• Weekly checks on vendor payment and update Finance lead on pending payments to vendors
• Weekly check on Open GR or unmatched invoices
• Weekly check with P2P team on Non Principal vendor payments ( Including Utility)
• Tracking of Open PO and closer activity to FSC team
• Raising the Tickets to p2p@ for a couple of reasons. (for that reason payment request & invoices not found in the system)
Monthly Activity
• Raising PRF process for all non PO invoices like guest house rental, utility
• Coordinate with team for timely submission of monthly accruals/Forecast, collate and analyze data and update the same to client
• Monthly catch up with Google FM team for site wise break up
• Training team / new members on invoice processing and PO raising method
• Updating forecast template for discussion with client post coordination with JLL FM team with comments on forecast
• Updating forecast in Tracker post approval from Google FM in forecast discussion
• Updating accruals in Trackers post confirmation from JLL FM team
• Obtain No Due certificates from all vendors on a quarterly basis to ensure "zero" outstanding
• Maintain all contracts in line with the rate cards and P2P process.
• Updating comments against recon file on a quarterly basis
• Monthly reports:
• Update Accruals for Principal vendor on a monthly basis within defined timeline
• Preparing data and sharing the same with JLL FM team for MMR
• Updating details for Monthly MIS which is shared by Finance lead along with comments against the variance
• Update the major variance comment seen on month end against the variance report
• Confirming cost allocation to map with Google GL code to Finance lead for month end JV activity
• Comment on Open GR at month end and open PO and invoices
Meeting the clients' facilities needs
At JLL, we put client satisfaction at the front and centre of everything we do. If you share our values, we will be more than happy to work with you. In this role, you'll be responsible for working closely with clients and suppliers onsite to identify their facility-related enquiries and requirements such as follows :-
• Accuracy in processing of invoices.
• Zero pending invoices for processing
• Zero invoices rejections
• Minimize the TAT for processing of all invoices.
• Maintaining +/-2% variance as agreed with client
• Maintaining monthly books closure activity with variance report on a monthly basis
• Vendor payments on time and NDC activity
Your planning and budgeting skills will also be vital to the job, as you'll take part in the procurement of vendors and services from time to time.
Making everyone safe and risk-free
Do you value workplace safety? If so, you'll be a perfect fit for the job. In this role, you will ensure everyone's health and safety by keeping safe workplace procedures in place and order. You'll also be expected to carry out these procedures, as needed. At the same time, this role puts you on the first line of defence against risks. As such, you will help implement and manage risk management programs, disaster recovery and business continuity plans. You'll also be expected to follow escalation and incident reporting procedures and comply with the firm's guidelines and strategies.
Our benefits are a good reason to come to JLL.
We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security.
Senior Finance Executive
Work Dynamics
What this job involves:
Providing onsite support
• C hecking and verifying of all invoices received from vendors.
• Invoice tracking on a daily basis against the relevant GL codes for proper accounting
• Follow up with multiple spoc for invoice approvals and clearance
• GR activity for Principal vendor invoices before cut off (Daily till 16th of the month)
• PO and budget update in tracker
• Daily query update to JLL FM team on POR (PO process ) and approvals. POR will be shared by ops team to FSC
• Update pending invoices and communicate respective team on status
• Update tracker on a daily basis for PO, Invoices and vendor invoice status
• Coordinate with team for timely submission of invoices.
• Scrutinise invoices for correctness acknowledged by ops team based on delivery, service, billing terms, etc.
• Submitting the Non-Principal (Utility & PO invoices) to Accounts payable team and tracking the same till invoices reflects in Google tool
• Information to team/vendor on rejection invoice and follow up till the correct invoice is processed
Weekly Task
• Weekly checks on vendor payment and update Finance lead on pending payments to vendors
• Weekly check on Open GR or unmatched invoices
• Weekly check with P2P team on Non Principal vendor payments ( Including Utility)
• Tracking of Open PO and closer activity to FSC team
• Raising the Tickets to p2p@ for a couple of reasons. (for that reason payment request & invoices not found in the system)
Monthly Activity
• Raising PRF process for all non PO invoices like guest house rental, utility
• Coordinate with team for timely submission of monthly accruals/Forecast, collate and analyze data and update the same to client
• Monthly catch up with Google FM team for site wise break up
• Training team / new members on invoice processing and PO raising method
• Updating forecast template for discussion with client post coordination with JLL FM team with comments on forecast
• Updating forecast in Tracker post approval from Google FM in forecast discussion
• Updating accruals in Trackers post confirmation from JLL FM team
• Obtain No Due certificates from all vendors on a quarterly basis to ensure "zero" outstanding
• Maintain all contracts in line with the rate cards and P2P process.
• Updating comments against recon file on a quarterly basis
• Monthly reports:
• Update Accruals for Principal vendor on a monthly basis within defined timeline
• Preparing data and sharing the same with JLL FM team for MMR
• Updating details for Monthly MIS which is shared by Finance lead along with comments against the variance
• Update the major variance comment seen on month end against the variance report
• Confirming cost allocation to map with Google GL code to Finance lead for month end JV activity
• Comment on Open GR at month end and open PO and invoices
Meeting the clients' facilities needs
At JLL, we put client satisfaction at the front and centre of everything we do. If you share our values, we will be more than happy to work with you. In this role, you'll be responsible for working closely with clients and suppliers onsite to identify their facility-related enquiries and requirements such as follows :-
• Accuracy in processing of invoices.
• Zero pending invoices for processing
• Zero invoices rejections
• Minimize the TAT for processing of all invoices.
• Maintaining +/-2% variance as agreed with client
• Maintaining monthly books closure activity with variance report on a monthly basis
• Vendor payments on time and NDC activity
Your planning and budgeting skills will also be vital to the job, as you'll take part in the procurement of vendors and services from time to time.
Making everyone safe and risk-free
Do you value workplace safety? If so, you'll be a perfect fit for the job. In this role, you will ensure everyone's health and safety by keeping safe workplace procedures in place and order. You'll also be expected to carry out these procedures, as needed. At the same time, this role puts you on the first line of defence against risks. As such, you will help implement and manage risk management programs, disaster recovery and business continuity plans. You'll also be expected to follow escalation and incident reporting procedures and comply with the firm's guidelines and strategies.
💡 Quick Summary
Seeking a career-building opportunity? The Senior Finance Executive position is now open for candidates interested in the Accountant Jobs sector. This role in Bangalore offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Accountant Jobs is a plus.
