Job Description
About the Role:
Accounts Payable:
Create and update vendor information in vendor cards within the Navision system to ensure compliance with statutory requirements.
Invoice Booking - General, Import Purchase, and Related Party-RI.
Book Import Invoices in the NAV System after receiving shipment details from the Procurement team following the GRN process
Reimbursement Portal - Verify claims uploaded in the portal for travelling expenses and vehicle vouchers to facilitate payment for all allocated branches
Ensure timely booking of hotel bills, complete necessary ratifications for vehicle maintenance, check for compliance with the HR policy regarding DA and provide support as required
Financial Control on Expenses/Payment:
Implementation of timely reporting of financials (Payment/GL Reconciliation) for audit purposes
Timely receipt of bills from branches and departments for payment on or before the due date
Ensure that payments are approved by the appropriate authority for further payment processing and auditing purposes
General and statutory payments such as GST, PF and TDS payments require the receipt of bills and supporting documentation for booking expenses in Navision and timely payment without delay
Employee-related payments, such as salary and advances, require accurate bank details from the HR department to ensure zero errors and timely payments
Providing guidelines to employees for travel portal claims reduces approval time and facilitates prompt payments to employees. Financial Control on Banking System:
Ensure that all payment vouchers/documents received from the cost center/department are processed within the week and payments are made immediately.
Ensure timely accounting entries (collection/payment) for the reconciliation of CO bank accounts as per the Navision book.
Verify the payment file received before the actual upload on the bank portal as a sample check to ensure the accuracy of payments to the correct beneficiaries' accounts.
Bank Payments:
Payments are uploaded to the SCB portal. Run the Jet report for H2H Payments and update the Excel file after verifying with the concerned person.
Manually upload all payments in the SCB Portal format (Vendor/General Payments/Fund Transfers/Payroll Payments).
Bank Collections:
Create a template for daily collection entries after verifying them on the Bank Portal, then upload them into the Navision System (CMS/Auto Sweep/VA/Cheq.Remittances received from IOB/Kotak/SCB/Yes).
Update the cash flow on a Google Sheet daily to monitor fund positions.
For debit/credit advice/export collection entries, after receiving bank advice, coordinate with the concerned person to pass the entry in Navision (Import/Export/Intercompany Transfers/Others).
General Tasks:
Reconciliation: Maintain CO Bank Reconciliation at the end of every month.
Inter-Company: Book all invoices raised by the inter-company RI to PCI (software purchase/data network/others) every month. Raise monthly debit/credit notes to inter-company PCI to RI (salary/other expenses). Work on intercompany balance confirmation every 1st week of the month.
HSBC/HDFC Credit Card: Send bills via email to cardholders and maintain supporting documents for accounting purposes.
GL Reconciliation/Verification of NAV: Reconcile all accrual ledger/intercompany accounts, etc., required for 26 Keys. Attend to auditors' queries and update reports in Nav. Regularly follow up with branches to reduce unallocated collections
GST Input Credit:
Update booked invoices in the Google sheet shared by the Tax Team, including reference numbers and dates
For unmatched invoices, check with the respective departments or branches to obtain the necessary details to avail GST Input credit
Follow up with branches and vendors, if necessary, to obtain proof of GST payment from them. If GST has not been paid, follow up for the payment of GST and share proof of payments
If the vendor has not paid GST, then follow up with them through the concerned department or vendors for recovery from their forthcoming payments against invoices or withhold their payments until receipt of proof of GST payment from them
Gratuity & Superannuation:
Gratuity and Superannuation claims based on calculations and forward to the Insurance Company for disbursement
Maintain Gratuity and Superannuation data for PAN India
Make quarterly contributions to the Insurance Company for Gratuity and Superannuation
Calculate data for employees under the Superannuation DC Scheme, excluding exit employees
Prepare corpus statements based on fund statements received from HDFC and INDIAFIRST. Update the Master for Gratuity, SA DB (Superannuation Defined Benefit), and SA DC (superannuation defined contribution)
Ensure timely disbursement of claims to retired or resigned employees
Communicate with the Insurance Company regarding claims, disbursements and other issues
Handling BPCL Petro Cards
Manage the BPCL Petro Cards process across PAN India for Four Wheelers, Two Wheelers, Fogger Service and Company Vehicles
Provide support to branches by resolving errors related to the cards and addressing queries about Petro Cards usage
Generate Monthly MIS reports by entering data into NAVISION
Update Fogging Usage details Month-to-Date (MTD) for the Collection Report and compile Divergence Data
Reconcile the BPCL CMS Account Summary Report received from BPCL with our vendor books every month
Fixed Assets
Run the "Create Fixed Assets" process in NAV every month and verify the data
Gather and collect information from relevant individuals to meet audit requirements (including samples). Verify this information with the assistance of the FA Team and communicate as needed
Perform monthly depreciation calculations for all Fixed Asset (FA) classes, verify the results and post the entries in the NAV System
Review FA GL Reconciliation
Work collaboratively within the team when performing manual tasks such as entering Asset Write-offs and transfer entries and conducting Physical Assets Verification Other
Other Responsibilities
Implement the F&F Portal for mapping Gratuity Amounts with Accounts to prevent delays
Perform G.L. Reconciliation for Pension Accrual (Superannuation) and Gratuity Accrual after verifying the data
Communicate with individuals and banks regarding HSBC/HDFC Corporate Credit Cards and follow up as needed
Key Result Areas:
Vendor Information Management
Invoice Processing and Booking
Reimbursement Verification
Financial Control on Expenses/Payment
Petro Cards Management
GST Input Credit Management
Gratuity and Superannuation Administration
Competencies (skills essential to the role):
Financial Acumen
Attention to detail
Compliance Management
Requirements
Educational Qualification / Other Requirement:
CA mandatory
Excel & Google Sheets
Verbal & Written Communication.
Accounts Payable:
Create and update vendor information in vendor cards within the Navision system to ensure compliance with statutory requirements.
Invoice Booking - General, Import Purchase, and Related Party-RI.
Book Import Invoices in the NAV System after receiving shipment details from the Procurement team following the GRN process
Reimbursement Portal - Verify claims uploaded in the portal for travelling expenses and vehicle vouchers to facilitate payment for all allocated branches
Ensure timely booking of hotel bills, complete necessary ratifications for vehicle maintenance, check for compliance with the HR policy regarding DA and provide support as required
Financial Control on Expenses/Payment:
Implementation of timely reporting of financials (Payment/GL Reconciliation) for audit purposes
Timely receipt of bills from branches and departments for payment on or before the due date
Ensure that payments are approved by the appropriate authority for further payment processing and auditing purposes
General and statutory payments such as GST, PF and TDS payments require the receipt of bills and supporting documentation for booking expenses in Navision and timely payment without delay
Employee-related payments, such as salary and advances, require accurate bank details from the HR department to ensure zero errors and timely payments
Providing guidelines to employees for travel portal claims reduces approval time and facilitates prompt payments to employees. Financial Control on Banking System:
Ensure that all payment vouchers/documents received from the cost center/department are processed within the week and payments are made immediately.
Ensure timely accounting entries (collection/payment) for the reconciliation of CO bank accounts as per the Navision book.
Verify the payment file received before the actual upload on the bank portal as a sample check to ensure the accuracy of payments to the correct beneficiaries' accounts.
Bank Payments:
Payments are uploaded to the SCB portal. Run the Jet report for H2H Payments and update the Excel file after verifying with the concerned person.
Manually upload all payments in the SCB Portal format (Vendor/General Payments/Fund Transfers/Payroll Payments).
Bank Collections:
Create a template for daily collection entries after verifying them on the Bank Portal, then upload them into the Navision System (CMS/Auto Sweep/VA/Cheq.Remittances received from IOB/Kotak/SCB/Yes).
Update the cash flow on a Google Sheet daily to monitor fund positions.
For debit/credit advice/export collection entries, after receiving bank advice, coordinate with the concerned person to pass the entry in Navision (Import/Export/Intercompany Transfers/Others).
General Tasks:
Reconciliation: Maintain CO Bank Reconciliation at the end of every month.
Inter-Company: Book all invoices raised by the inter-company RI to PCI (software purchase/data network/others) every month. Raise monthly debit/credit notes to inter-company PCI to RI (salary/other expenses). Work on intercompany balance confirmation every 1st week of the month.
HSBC/HDFC Credit Card: Send bills via email to cardholders and maintain supporting documents for accounting purposes.
GL Reconciliation/Verification of NAV: Reconcile all accrual ledger/intercompany accounts, etc., required for 26 Keys. Attend to auditors' queries and update reports in Nav. Regularly follow up with branches to reduce unallocated collections
GST Input Credit:
Update booked invoices in the Google sheet shared by the Tax Team, including reference numbers and dates
For unmatched invoices, check with the respective departments or branches to obtain the necessary details to avail GST Input credit
Follow up with branches and vendors, if necessary, to obtain proof of GST payment from them. If GST has not been paid, follow up for the payment of GST and share proof of payments
If the vendor has not paid GST, then follow up with them through the concerned department or vendors for recovery from their forthcoming payments against invoices or withhold their payments until receipt of proof of GST payment from them
Gratuity & Superannuation:
Gratuity and Superannuation claims based on calculations and forward to the Insurance Company for disbursement
Maintain Gratuity and Superannuation data for PAN India
Make quarterly contributions to the Insurance Company for Gratuity and Superannuation
Calculate data for employees under the Superannuation DC Scheme, excluding exit employees
Prepare corpus statements based on fund statements received from HDFC and INDIAFIRST. Update the Master for Gratuity, SA DB (Superannuation Defined Benefit), and SA DC (superannuation defined contribution)
Ensure timely disbursement of claims to retired or resigned employees
Communicate with the Insurance Company regarding claims, disbursements and other issues
Handling BPCL Petro Cards
Manage the BPCL Petro Cards process across PAN India for Four Wheelers, Two Wheelers, Fogger Service and Company Vehicles
Provide support to branches by resolving errors related to the cards and addressing queries about Petro Cards usage
Generate Monthly MIS reports by entering data into NAVISION
Update Fogging Usage details Month-to-Date (MTD) for the Collection Report and compile Divergence Data
Reconcile the BPCL CMS Account Summary Report received from BPCL with our vendor books every month
Fixed Assets
Run the "Create Fixed Assets" process in NAV every month and verify the data
Gather and collect information from relevant individuals to meet audit requirements (including samples). Verify this information with the assistance of the FA Team and communicate as needed
Perform monthly depreciation calculations for all Fixed Asset (FA) classes, verify the results and post the entries in the NAV System
Review FA GL Reconciliation
Work collaboratively within the team when performing manual tasks such as entering Asset Write-offs and transfer entries and conducting Physical Assets Verification Other
Other Responsibilities
Implement the F&F Portal for mapping Gratuity Amounts with Accounts to prevent delays
Perform G.L. Reconciliation for Pension Accrual (Superannuation) and Gratuity Accrual after verifying the data
Communicate with individuals and banks regarding HSBC/HDFC Corporate Credit Cards and follow up as needed
Key Result Areas:
Vendor Information Management
Invoice Processing and Booking
Reimbursement Verification
Financial Control on Expenses/Payment
Petro Cards Management
GST Input Credit Management
Gratuity and Superannuation Administration
Competencies (skills essential to the role):
Financial Acumen
Attention to detail
Compliance Management
Requirements
Educational Qualification / Other Requirement:
CA mandatory
Excel & Google Sheets
Verbal & Written Communication.
💡 Quick Summary
Seeking a career-building opportunity? The Sr. Manager - Accounts Finance position is now open for candidates interested in the Accountant Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Accountant Jobs is a plus.
