Admin & Bookkeeping Coordinator

Qualifications
This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously
The ideal candidate will be proficient in Excel, QuickBooks, and other bookkeeping tasks and will help create systems and processes that enhance our office's productivity
Proficiency in Microsoft Excel and QuickBooks is required
Strong attention to detail and excellent organizational skills
Ability to manage time effectively and prioritize tasks in a fast-paced environment
Excellent verbal and written communication skills
Problem-solving skills and the ability to create efficient processes
Benefits
Competitive salary
Opportunity for advancement
Training & development
Competitive Pay
Flexible Schedules
Career Path Opportunities
Paid Training
Weekly Pay
Responsibilities
Job Overview: The Admin & Bookkeeping Coordinator will play a critical role in the daily operations of our business, supporting the Office Manager and Operations Manager and ensuring efficient administrative processes
Excel: Create, manage, and analyze spreadsheets related to business operations, financial data, and scheduling
Bookkeeping: Maintain accurate financial records, process transactions, and manage accounts payable/receivable
Invoicing: Generate and manage invoices, ensuring they are sent promptly and followed up on as needed
QuickBooks: Utilize QuickBooks for bookkeeping and financial reporting, ensuring accuracy in all entries
Process and System Creation: Develop and implement efficient administrative processes to streamline business operations
Supporting the Office Manager / Operations Manager: Assist with general office tasks, scheduling, communication with clients, and managing office supplies
Handle customer inquiries, bookings, and coordinate services as required
Job description
Benefits
• Competitive salary
• Opportunity for advancement
• Training & development

Join ServiceMaster Clean, a renowned professional cleaning company committed to creating cleaner, healthier, and safer work environments for over 70 years. As a ServiceMaster Service Partner, you'll be part of a collaborative team dedicated to delivering optimal solutions and customer service to our clients.

About Us: ServiceMaster Clean Buffalo is a premier commercial cleaning company in Western New York, delivering top-quality services to a variety of businesses and facilities. We pride ourselves on creating a clean and safe environment for our clients while fostering a supportive and professional atmosphere for our team members. As we continue to grow, we are looking for a dedicated and detail-oriented Admin & Bookkeeping Coordinator to join our team.

Job Overview: The Admin & Bookkeeping Coordinator will play a critical role in the daily operations of our business, supporting the Office Manager and Operations Manager and ensuring efficient administrative processes. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate will be proficient in Excel, QuickBooks, and other bookkeeping tasks and will help create systems and processes that enhance our office's productivity.

Key Responsibilities
• Excel: Create, manage, and analyze spreadsheets related to business operations, financial data, and scheduling.
• Bookkeeping: Maintain accurate financial records, process transactions, and manage accounts payable/receivable.
• Invoicing: Generate and manage invoices, ensuring they are sent promptly and followed up on as needed.
• QuickBooks: Utilize QuickBooks for bookkeeping and financial reporting, ensuring accuracy in all entries.
• Process and System Creation: Develop and implement efficient administrative processes to streamline business operations.
• Supporting the Office Manager / Operations Manager: Assist with general office tasks, scheduling, communication with clients, and managing office supplies.
• Handle customer inquiries, bookings, and coordinate services as required.

Qualifications
• Proficiency in Microsoft Excel and QuickBooks is required.
• Previous experience in bookkeeping, invoicing, and administrative roles preferred.
• Strong attention to detail and excellent organizational skills.
• Ability to manage time effectively and prioritize tasks in a fast-paced environment.
• Excellent verbal and written communication skills.
• Problem-solving skills and the ability to create efficient processes.
• Experience in customer service and office administration is a plus.

Essential Team Member Benefits
• Competitive Pay
• Flexible Schedules
• Career Path Opportunities
• Paid Training
• Weekly Pay

United States
New York
Buffalo Show on map Get directions