ADMINISTRATIVE ASSISTANT needed at a newly established property management company

Job highlights
Identified by Google from the original job post
Qualifications
Highly detail-oriented and organized in work
Strong analytical thinking and troubleshooting skills
Excellent communication and interpersonal skills with a customer service focus
Ability to act and operate independently with minimal daily direction from the manager to accomplish objectives
Proficiency with email and Microsoft Office applications
Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem-solving, and results
The Administrative Assistant is highly organized with strong time management skills and an understanding of prioritization
Naturally driven to provide excellent customer service and to instill trust, the Administrative Assistant is a natural communicator with good attention to detail, a sense of urgency, and a professional demeanor
Two years experience in administrative support
A minimum typing speed of 40 words per minute
Intermediate skills in Microsoft Office
Managing referrals across departments
Knowledge of the Internet and email
Basic telephone switchboard knowledge
Benefits
Three months probation period at 10++, then converts to W-2 employee to continue the employment
Compensation depends on experience, starting at $36000 annual, 7 days paid leave, medical/dental/vision
Compensacin: $36,000.00 - $42,000.00 per year
Responsibilities
The Administrative Assistant is responsible for supporting business operations through administrative tasks, as well as providing courteous and professional direct interaction with prospective and current customer tenants
This position is often the face of Real Property Management All Connect
This role interacts with every unit of the business and is the key to achieving effective communication across the organization
This job will work from home most of the time and requires a reliable internet connection
Providing administrative support for the Leasing Agent and Property Manager
Handling customer inquiries
Coordinate/schedule among vendors, tenants, and landlords with maintenance and repair work orders, ensuring timely and quality of each work
Promptly respond, pursue, and resolve customer and vendor issues proactively
Maintaining the prospective tenant database
Assisting in placing advertisements
Updating the company website with available rental properties
Forwarding weekly Rental Marketing Reports to clients
Managing office supplies inventory
Assisting the Property Manager with applicant courtesy calls
Entering management agreements/creating portfolios and properties
Attending and participating in-office meetings
Attending and participating in training sessions as directed by the Manager
Adhering to all procedures required in this role
Providing feedback for and participating in the continuous improvement of procedures and processes
occasionally drive to the property pick up/drop off the lockbox/signs, meet with vendors or take photos
Other duties as assigned
Administrative support, reporting, and data entry timelines met
Established customer service standards maintained
Advertising timelines met
Tenancy database maintained in an accurate and timely manner
'Renting' section of the company website is maintained and updated on a daily basis
Job description
ADMINISTRATIVE ASSISTANT

The Administrative Assistant is responsible for supporting business operations through administrative tasks, as well as providing courteous and professional direct interaction with prospective and current customer tenants. This position is often the face of Real Property Management All Connect. This role interacts with every unit of the business and is the key to achieving effective communication across the organization.

This job will work from home most of the time and requires a reliable internet connection.

Essential Responsibilities
• Providing administrative support for the Leasing Agent and Property Manager
• Handling customer inquiries
• Coordinate/schedule among vendors, tenants, and landlords with maintenance and repair work orders, ensuring timely and quality of each work.
• Promptly respond, pursue, and resolve customer and vendor issues proactively.
• Maintaining the prospective tenant database
• Assisting in placing advertisements
• Updating the company website with available rental properties
• Forwarding weekly Rental Marketing Reports to clients
• Managing office supplies inventory
• Assisting the Property Manager with applicant courtesy calls
• Entering management agreements/creating portfolios and properties
• Attending and participating in-office meetings
• Attending and participating in training sessions as directed by the Manager
• Adhering to all procedures required in this role
• Providing feedback for and participating in the continuous improvement of procedures and processes
• occasionally drive to the property pick up/drop off the lockbox/signs, meet with vendors or take photos.
• Other duties as assigned

KEY ATTRIBUTES
• Highly detail-oriented and organized in work
• Strong analytical thinking and troubleshooting skills
• Excellent communication and interpersonal skills with a customer service focus
• Ability to act and operate independently with minimal daily direction from the manager to accomplish objectives
• Proficiency with email and Microsoft Office applications
• Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem-solving, and results

The Administrative Assistant is highly organized with strong time management skills and an understanding of prioritization. Naturally driven to provide excellent customer service and to instill trust, the Administrative Assistant is a natural communicator with good attention to detail, a sense of urgency, and a professional demeanor.

Requirements
• Two years experience in administrative support
• A minimum typing speed of 40 words per minute
• Intermediate skills in Microsoft Office
• Managing referrals across departments
• Knowledge of the Internet and email
• Basic telephone switchboard knowledge

PERFORMANCE EXPECTATIONS
• Administrative support, reporting, and data entry timelines met
• Established customer service standards maintained
• Advertising timelines met
• Tenancy database maintained in an accurate and timely manner
• 'Renting' section of the company website is maintained and updated on a daily basis

Metrics
• Customer Service Surveys
• Report from the Property Manager

At Real Property Management All Connect, our proven experience and industry leaders have given us the edge in developing top-tier property management professionals. As a franchisee of one of the largest residential management corporations in the United States, we have the training and support to take you from a job to a career.

Compensation

Three months probation period at 10++, then converts to W-2 employee to continue the employment. Compensation depends on experience, starting at $36000 annual, 7 days paid leave, medical/dental/vision

Compensacin: $36,000.00 - $42,000.00 per year

Somos un empleador con igualdad de oportunidades y todos los candidatos calificados recibirn consideracin por el empleo sin distincin de raza, color, religin, sexo, origen nacional, estado de discapacidad, estado de veterano protegido o cualquier otra caracterstica protegida por la ley.

Real Property Management® is the leading property management franchise system with over 300 offices in North America, managing tens of thousands residential homes. If you are self-motivated, reliable, resourceful, and customer-focused, consider joining us. You will be part of a team that shares their expertise and makes each other better, all while earning a competitive wage.

Notice

Property Management Business Solutions LLC is the franchisor of the Real Property Management ® franchised system. Each Real Property Management® franchised location is independently-owned and operated. Employment opportunities throughout the franchised network are listed as a service, so they can be conveniently found by interested parties at one central location for brand management purposes only. The employer for each position listed is the independent franchise owner who posted the position on this website.
• Acknowledgement

I acknowledge that each independent Real Property Management® franchise office hires and determines the terms and conditions of employment for its own employees. Any employment benefits, compensation and employment practices vary by location. Neither Property Management Business Solutions LLC ("Franchisor") nor its affiliates have the power to: (1) hire, fire or modify the employment condition of franchisee's employees; (2) supervise and control franchisee's employee work schedule or conditions of employment; (3) determine the rate and method of payment; or (4) accept, review or maintain franchisee employment records. Property Management Business Solutions LLC is NOT the employer and/or joint employer for: (i) any of the job opportunities listed on this website; (ii) any of the independent franchisees; and, (iii) any of the employees of the independent franchisees.

United States
Texas
Austin Show on map Get directions