Administrator - Business Support

Job description
Leiston, Suffolk (Hybrid)

Fixed Term Contract – Initially until the end of February 2026

Full Time, 37 hours

Competitive Salary + Flexible Benefits

Freedom Group are looking to appoint an experienced Administrative Business Support with a strong background in document control to join our team on a full-time basis, initially fixed term contract until the end of February 2026. For approximately 3 days each week you will support the Pre-Construction Manager delivering a series of projects for our Client Sizewell C Ltd. The remaining 2 days of the week will be helping support the administrative requirements of Freedom’s Ecology and Land Management Business Unit. The role expectation is that the successful candidate will be on site for 3 days per week with the option of hybrid home working for the final 2 days. We provide results-based outcomes for clients and biodiversity, with innovation at the heart of everything that we do.

Within our current projects for our key client SZC, Freedom delivers ecologically sensitive enabling works and vegetation removal, habitat creation and management, ecological consultancy, health, safety and environmental compliance, public access and recreation, invasive species control. The role will support the appointment and management of contractors, stakeholder liaison, reporting and a wide range of other civil, ecological and land management related activities. Production of compliant document, documentation review and control of written responses are key to the project delivery for our client.

Some of the key deliverables in this role will include:

Proactively and effectively support in respect to the delivery of these services.
• Ensuring the timely delivery of all services and deliverables under the contract, in line with client’s requirements and expectations and to programme.
• Pro-active communication with our client directly and other stakeholders as required.
• Liaising with SZC Document Control to ensure all Health, Safety, Environmental & Quality documentation is processed effectively (systems used are Project Wise & Teamcenter).
• Quality Check all documents officially transferred to SZC.
• Assist with ‘As Built’ information compilation & transfer.
• Raising purchase orders for delivery of Call off services and core work programmes
• Assist in management and supervision of the sub-contractors, and the associated compliance with internal and external requirements for delivery (health and safety, certification, training).
• Provide business administration support to colleagues in the division, as required.
• Support Line Managers with their team new joiners – ordering IT equipment, office ID and PPE, arranging airport transfers/accommodation if required, and carry out inductions.
• Organise staff training and update training/ competency records
• Monitor overdue training, liaising with Learning and Development department/ training supplier.
• Deal with leavers’ equipment/PPE
• Order stationery, equipment and welfare requirements for each project.
• Provide guidance on corporate travel policy and use of travel service provider, Click Travel
• Ensure compliance with company policies and procedures
• Liaison with our vehicle hire companies regarding vehicle bookings and orders
• Raising of purchase orders, monitoring invoices and finance system support.
• Maintaining onboarding documentation with existing contractors and suppliers

What we’re looking for:

If the above sounds exciting and something you're well versed in, then we'd love to hear from you! We're looking for an experienced, forward thinking and dedicated Administrator to join our team with the following experience:

Essential
• Project/Programme Management
• Experience in document control, reviewing and responding to clients
• Excellent written and verbal communication skills
• Experienced in Microsoft Outlook, Excel, TEAMs and Word.

Benefits:

We're always evolving our benefits to ensure we're attracting and retaining great people. Some of what you can expect includes:
• Salary Competitive depending on experience/qualifications
• Commercial Fleet Vehicle
• Pension with a leading provider and employer contribution
• 25 Days Holiday plus Bank Holidays
• Sick Pay
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
• Flexible benefits to suit from Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes.
• Personal development programme

Next Steps:

As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.

We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.

About Us

Freedom are part of the NG Bailey Group, one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies

Progression is something we value and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be

#Freedom

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