Administrator - Equitable Learning Services and Ethics

Location
Sydney NSW
 
Full job description
Job no: 533502
Work type: Full Time
Location: Sydney, NSW
Categories: Administration
One of Australia’s leading research & teaching universities
Vibrant campus life with a strong sense of community & inclusion
Enjoy a career that makes a difference by collaborating & learning from the best
At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.

About the role

LEVEL 5 - $88,717 to $100,386 plus 17% Superannuation (depending on experience)
Fixed Term – 12 month (until end of July 2026)
Full Time (35 hours per week)
This is a newly created role that will provide effective day-to-day administrative support within the School of Psychology to ensure all services are provided efficiently to meet the operating needs of the School. More specifically, the role will provide support to Course Coordinators for ELS and the Ethics Committee.

The role reports to the School Manager and has no direct reports. At this stage, the role is funded until July 2026 only. The role is hybrid, Monday to Friday.

Specific responsibilities for this role include:

Provide high level administrative support to the School of Psychology leadership and other nominated teams across the School
Act as the first point of contact for internal and external stakeholders
Provide high level administrative support to Course Coordinators relating to Equitable Learning Services, and to the Human Research Ethics Approval Panel (HREAP-C) and associated SONA administration
Contribute to the effective operation of the Committee by developing a sound understanding of HREAP-C processes, identifying opportunities to improve efficiency and consistency, assisting with reviewer coordination, and interfacing with iRECS for application tracking, processing and record-keeping
Assist researchers in preparing human research ethics applications and modifications, including preliminary reviews for completeness and consistency prior to Committee consideration
Support researchers by working with the Committee to prepare clear guidance materials, maintaining up-to-date resources, and responding to queries to help ensure applications meet procedural requirements
Provide effective specialist advice relating to administrative guidelines, processes and activities
Develop and maintain detailed filing systems, spreadsheets, databases, websites and other administrative systems
Draft agendas, minutes, correspondence, briefing notes, and guidelines for specific committees and meetings as required
Arrange, support and promote meetings and events for internal and external stakeholders
Participate in relevant projects and business improvement activities to streamline processes and facilitate administrative efficiency
About the successful applicant
(Selection Criteria)

To be successful in this role you will have:

Previous administrative experience, ideally in ethics administration in the higher education sector
Previous experience working within research ethics would be highly regarded
Advanced time management, organisational and problem-solving skills, including the ability to meet deadlines
Well-developed interpersonal and written and verbal communication skills
Demonstrated experience providing effective customer service and support to clients at all levels
Highly proficient computer literacy with excellent skills in Microsoft Office applications
Ability to make sound judgements and work both independently and as part of a team
Demonstrated experience supporting and contributing to projects and initiatives
Visa sponsorship is not available for this position. Candidates must hold unrestricted work rights to be considered for this position.

Please address the selection criteria listed within the position description in your application. You will also be asked to answer an additional question as part of the application form.

Please apply online - applications will not be accepted if sent to the contact listed.

For any questions, support or adjustment, please contact Anne de Voronine, Talent Acquisition Associate anne.devoronine@unsw.edu.au
Applications close: 23 July 2025 at 11:55PM

Find out more about working at UNSW at www.unsw.edu.au

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.

Position Description

Advertised: 09 Jul 2025 AUS Eastern Standard Time
Applications close: 23 Jul 2025 AUS Eastern Standard Time

 

Australia
New South Wales
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