Community Development Administrative Assistant I/II

Full job description
Application Deadline: Tuesday, September 30, 2025 at 10:00 am
Tentative Interview Date: Wednesday, October 29, 2025

The City of Paso Robles is excited to invite qualified candidates to apply for the position of Administrative Assistant within our Community Development Department. This vital role supports the daily operations of the Building, Planning, and Engineering Divisions, providing a wide range of administrative and customer service functions.

We are looking for a detail-oriented, organized, and customer-focused team player with a passion for public service. If you thrive in a fast-paced environment and want to contribute to the growth and success of a city that combines small-town charm with forward progress, we encourage you to apply!


Wage Ranges:

Administrative Assistant I: $23.11 - $29.33 per hour | $48,076.60 - $61,004.32 annually
Administrative Assistant II: $26.03 - $33.03 per hour | $54,146.56 - $68,710.46 annually

About Paso Robles
Nestled in the heart of California’s scenic Central Coast, Paso Robles—short for El Paso de Robles, or “The Pass of the Oaks”—offers a unique blend of small-town charm, natural beauty, and modern opportunity. Originally founded around its famous mineral hot springs and rich agricultural heritage, Paso Robles has grown into a dynamic and thriving community. The region enjoys a Mediterranean climate with warm, sunny days and cool evenings, ideal for both outdoor living and agricultural innovation. With its rolling hills, majestic oak trees, and panoramic vineyard views, Paso Robles provides a truly inspiring setting for work and life.

Paso Robles’ central location within San Luis Obispo County offers residents easy access to a wide array of cultural, educational, and recreational attractions. Just a short 30-minute drive south lies California Polytechnic State University, San Luis Obispo (Cal Poly), a nationally ranked institution known for its hands-on learning and innovation. This proximity fosters strong connections to cutting-edge research, continuing education, and a highly educated talent pool. To the west, scenic Highway 1 leads to the iconic Hearst Castle in San Simeon, a historic landmark that draws visitors from around the world with its stunning architecture and sweeping coastal views. Within the county, residents can also enjoy the vibrant coastal towns of Morro Bay, Cambria, and Pismo Beach, as well as the eclectic energy of downtown San Luis Obispo. From wine tasting and hiking to art galleries, surf spots, and farmers’ markets, San Luis Obispo County offers an exceptional quality of life.

Today, Paso Robles is best known as a premier wine region, home to over 200 wineries producing world-class Zinfandels, Cabernet Sauvignons, and Rhône varietals. But wine is just the beginning. The city boasts a vibrant downtown filled with boutique shopping, award-winning restaurants, and a bourgeoning local arts scene. Cultural highlights include the Paso Robles Wine Festival, California Mid-State Fair, and a variety of community events that bring residents together year-round. A wide array of housing options, good schools, a welcoming business environment, and proximity to outdoor destinations make it an ideal place to live and work. Whether you’re a young professional, a growing family, or someone looking to make a lifestyle change, the City of Paso Robles offers the perfect balance of opportunity, community, and California charm.

The Organization
The City of Paso Robles was incorporated in 1889 as a general law city and operates under the Council-Manager form of government. As of January 1, 2025, the City's population has grown to approximately 31,061, reflecting consistent growth over recent years as more residents are drawn to the City's high quality of life, strong community identity, and comprehensive municipal services.
The City is a full-service municipality, meaning it provides a wide range of essential public services directly to its residents. These include police and fire protection, emergency medical response, water and wastewater utilities, parks and recreation, planning and development services, public works, and community enrichment programs. The City is committed to delivering responsive, effective, and efficient services that enhance the well-being of its residents and support a safe, sustainable, and vibrant community.

The governing body consists of a five-member City Council: the Mayor, elected at large by the voters of the City; and four Councilmembers elected by district. Voters also elect one City Treasurer at-large. All six elected positions are non-partisan. The City Manager, appointed by the City Council, serves as the Chief Executive Officer and is authorized to appoint all non-elected employees, with the exception of the City Attorney.

The City operates with a total annual budget of $145.7 million for fiscal year 2025-26 and employs 314.44 full-time equivalent positions across the departments of Administrative Services, City Manager’s Office, Community Development, Community Services, Fire and Emergency Services, Police, Public Works, and Utilities.


Typical Duties
The following duties are typical of this classification. Incumbents may not perform all of the duties set forth below and/or may be required to perform additional related duties to address City needs and changing business practices.


Provide exceptional customer service to residents, contractors, developers, City staff, and agency representatives regarding building, planning, and engineering services in person, by phone, and through other communication channels.
Assist in the acceptance, processing, and tracking of permits and other related development documentation in compliance with City codes, policies, and procedures.
Assist with issuing grading, encroachment, and building permits with accuracy, efficiency, and regulatory compliance.
Coordinate and schedule inspections, plan reviews, meetings, and appointments while facilitating effective communication between all parties.
Maintain organized records, databases, and calendars for permits, certificates of occupancy, agreements, and related planning and engineering documents.
Assist with the preparation, processing, and reconciliation of payments, bonds, invoices, development fees, and purchase orders.
Prepare and format professional reports, correspondence, and technical documents with attention to detail in grammar, clarity, and presentation.
Draft and distribute meeting agendas and minutes for planning, engineering, and community development committees or public hearings.
Support projects and research assignments under the direction of senior staff, contributing to the success of department initiatives.
Employment Standards & Special Requirements
Knowledge of:

Basic organization and function of public agencies, including the role of an elected City Council.
Codes, regulations, policies, agreements, technical processes and procedures related to City and departmental activities.
Applicable federal, state, and local laws, codes, rules, ordinances, and regulations.
Standard office administrative and clerical practices and procedures.
Business letter writing, techniques for preparing informational materials and the standard format for reports, correspondence and other written materials.
English language usage, spelling, grammar, and punctuation.
Computer applications related to the work, including Microsoft Word, Excel, Outlook, and other database and spreadsheet applications.
Records management principles and practices.
Business arithmetic and basic statistical techniques.
Techniques for providing a high level of customer service to the public, representatives of other agencies, and City staff.
Ability to:
Provide a positive, courteous approach to working with customers to resolve problems.
Perform detailed office support work accurately and independently within deadlines.
Assist in policy related decisions relative to routine and non-routine problems.
Learn to use specialized software as implemented.
Establish and maintain effective and cooperative working relationships.
Use good judgment in dealing with the public and responding to requests for information.
Handle a variety of activities simultaneously.
Use initiative while working within established guidelines and procedures.

Education and Experience
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be equivalent to graduation from high school and:
Administrative Assistant I: One year of office administrative support or records management experience.
Administrative Assistant II: Three years of responsible office administrative experience.
Spanish language skills, experience dealing with the public, working in a public agency, and strong computer skills are all highly desirable.

Licenses and Certifications
Possession of a valid Class C California Driver License and a satisfactory driving record.

Distinguishing Characteristics
Administrative Assistant I is the entry-level in this class series. Initially under close supervision, incumbents perform routine reception, office, and records management work that does not require previous specialized experience. As experience is gained, assignments become broader in scope, more varied, and are performed with greater independence. Incumbents may advance to the higher level after gaining the knowledge, skills, and experience, and demonstrating the ability to perform the work of the higher-level class.

Administrative Assistant II is the experienced journey-level in this class series capable of performing a wide variety of work that requires the frequent use of tact, discretion, and independent judgment as well as knowledge of departmental and City activities.

Advancement Criteria
An Administrative Assistant I who meets the criteria to advance to Administrative Assistant II must have served a minimum of 6 months satisfactory performance at their current wage step prior to reclassification.

Other Requirements
Attendance at off-hours meetings may be required.

Selection Procedure & Application Process
To be considered for this exceptional career opportunity, please submit a completed employment application and cover letter describing how your skills and experience translate to the requirements of the position by Tuesday, September 30, 2025 at 10:00 am. This is a confidential recruitment and will be handled accordingly throughout the various stages of the process. Candidates should be aware that references will not be contacted until mutual interest has been established.

Applications received by the filing date will be reviewed for accuracy, completeness and job related qualifications. A limited number of persons whose applications clearly demonstrate they most closely meet the requirements may be invited to participate in the selection process, which may be any combination of written, oral, and/or performance exams. All statements made in the application materials are subject to verification. False statements will be cause for disqualification or discharge.

Appointment is subject to successfully passing a pre-employment background and criminal history check. Before starting work, applicants must present documentation of their identity, authorization to work in the United States and a DMV driving record. The City of Paso Robles participates in E-Verify (more information can be found at www.PRCity.com/HR). Following appointment, a twelve-month probationary period may be required as the final phase of the appointment process.

The email address you provide on the City application will be the primary means of communication the City will use to contact you regarding your application and this recruitment. If you have questions regarding the application process, please contact Human Resources at (805) 237-3962, or by email at Jobs@PRCity.com.
All persons employed by the City of Paso Robles are designated as "Disaster Service Workers" as defined in the California Government Code Section 3100 and 3101.

The City of Paso Robles provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, ****** orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The provisions of this bulletin do not constitute a contract.


Vacation: Accrual of 80 hours per year, increasing with years of service

Sick Leave: Accrual of 96 hours per year

Holidays: 14 paid days per year

Health Insurance:

Medical: City pays $813.24 per month of the employee premium, $1,569.73 per month of the premium for employee with one dependent, and $2,047.49 per month of the premium for employee with two or more dependents; employees who opt out of health coverage may be eligible for a payment of $300 per month
Dental: City pays full premium for employee and partial premium for family
Vision: City pays full premium for employee & family
Retirement:

CalPERS:
Classic Tier 1 members participate in a formula of 2.5% at 55, with the employee paying an 8% member contribution, plus a 2% cost sharing contribution, for a total of 10%. The highest year is used for final compensation calculation.
Classic Tier 2 members participate in a formula of 2% at 60, with the employee paying a 7% member contribution, plus a 3% cost sharing contribution, for a total of 10%. An average of the 3 highest years is used for final compensation calculation.
PEPRA members participate in a formula of 2% at 62, with the employee paying one-half of the normal cost (currently 7.75%) contribution, plus a 3% cost sharing contribution, for a current total of 10.75%. An average of the 3 highest years is used for final compensation calculation.
457 Deferred Compensation: The City will match up to $25 per pay period
Social Security: Both the City and employee participate in Social Security
Life Insurance: Employee only coverage of $75,000 paid for by the City

Employee Assistance Program (EAP): The City pays the full premium for employee and family

Flexible Spending Account: Allows you to pay for dependent care and un-reimbursed medical expenses on a pre-tax basis

Bilingual Pay: Spanish verbal skills: $100 per month; Spanish written skills: $25 per month

Education Reimbursement: Reimbursement up to $3,000 per fiscal year for educational costs directly related to occupational field or for promotion within City service

Commercial License Incentive: Employees in eligible positions who hold a valid Class A or Class B California commercial driver license, maintain a valid Medical Examiner's Certificate, and are cleared by the Federal Motor Carrier Safety Administration (FMCSA) Clearinghouse to drive commercial vehicles shall receive $100 per pay period, subject to department director approval

Retiree Health Reimbursement: Up to $500 per month reimbursement of health premiums until the age of 65 for employees who retire from the City with at least 20 years of service

For additional details and information, please see the SEIU Memorandum of Understanding located on our website here.

 
 

United States
California
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