Executive Assistance and Administrative Officer, Clerk Grade 5/6

Act for fairness and integrity!

Vacancy: Executive Assistance and Administrative Officer, Clerk Grade5/6 – Enabling Services Branch
Location: Sydney CBD with hybrid and flexible working options.
Employment: Ongoing (Talent Pool will be created for temporary and ongoing roles)
Salary Range: Up to $120,+72 . Package includes salary ($+7,027 - $107,05+), employer's contribution to superannuation and annual leave loading

About the NSW Ombudsman
Government agencies touch and impact the lives of the people of NSW every day, and we are there to make sure those interactions are fair. Government is complex and people need to have confidence that someone is holding government agencies to account if their actions are unreasonable, wrong or unlawful.

We are that someone. We are the organisation that shines a light on serious wrong conduct in the delivery of government services. Our ultimate goal is that everyone receives the right services and fair treatment from the agencies we oversight.

Our scope is broad. We cover services for vulnerable families, including the delivery of community services funded by government; local councils; correctional and youth justice centres; education; environment protection and public transport – to name a few!

We work to help resolve problems at an individual level, as well as looking at the bigger picture to promote system improvements in public administration and in the delivery of community services. We are confident in the knowledge that our work will give voice to the individual and bring fairness and balance to how the government delivers to the public it serves.

We are committed to providing a range of career development opportunities. We aim to guide and help our people with the skills they need to lead our organisation and give the most impact to what they do.


The Role

The Executive Assistance & Administrative Officer provides a range of timely, expert and professional executive level administrative, secretarial and day-to-day operational support services to the Ombudsman and Senior Executives to facilitate the delivery of business operations and to support the Senior Executive/s achievement of organisational objectives.


About you

You have demonstrated experience in performing Secretarial duties, including diary management, scheduling meetings, and drafting agendas, assisting with preparation of papers, attending meetings and taking minutes.
You’re a skilled communicator, including the ability to communicate effectively with our diverse stakeholders & prepare correspondence.
You have demonstrated experience dealing with sensitive or complex issues.
You have demonstrated experience in analysing, assessing and prioritising requests for executive support.
What can we offer?

Competitive salary and future growth opportunities within NSW Ombudsman
Flexibility and the capacity to work in a hybrid way
Work life balance with a 35-hour work week
Close to public transport - office is adjacent to Town Hall Train Station
Great team environment and culture
Fitness passport
Notes:

Online applications must consist of:
Covering letter (max 2 pages) highlighting your claims for the role and which role you are applying for.
CV outlining your skills, knowledge, and experience as relevant to this role.
The assessment process will be conducted by a standard panel assessment process.
A recruitment pool may be created through this recruitment process. A recruitment pool is a pool of applicants who have been assessed and identified as suitable for this role or similar roles, and who may be considered for a range of similar roles, including temporary, term or ongoing roles over the next 18 months.
Short listed candidates will be subject to security and other vetting processes.
Only applications that are submitted through iworkfor.nsw.gov.au will be accepted.
Late applications will not be accepted.
All temporary roles may have the opportunity for ongoing employment.


Employment at the NSW Ombudsman is subject to the satisfactory completion of security and related vetting including, in part, a criminal records check; signed understanding and acceptance of a range of policies; two statutory declarations relating to conflicts of interest, arrests, charges, convictions and a health declaration.

The NSW Ombudsman promotes a diverse workforce that is representative of the communities we serve. We particularly encourage applications from Aboriginal people, people from culturally and linguistically diverse communities, LGBTIQ+ people and people of all genders, and people with disability. We support flexibility and all roles advertised on a full-time basis may be considered for part-time employment.

Additional Information is available at the following links.

Role description
NSW Ombudsman Website

Closing date: Midnight, Sunday 15th June 2025

Inquiries can be directed to Recruitment team via recruitment@ombo.nsw.gov.au

We provide adjustments including alternative formats to the recruitment process for candidates including individuals with disability. If you require an adjustment to be made during the recruitment process (including alternative formats) or have an enquiry about the support provided, please contact Sheena on 02 +055 8376 opt. 1 or recruitment@ombo.nsw.gov.au.

The NSW Ombudsman has achieved Disability Confident Recruiter status, awarded by the Australian Disability Network. We are committed to continuing this journey through inclusive recruitment practices to ensure candidates have a positive experience in every step of the recruitment process.