Executive Assistant (Human Resources)

Job description
Under the direct supervision of the Executive Associate (Human Resources) and general supervision of Regional HR Manager (RPO), the incumbent will perform the following duties:

Assist in reviewing requests received related to establishment of new positions, classification and reclassification of existing positions and abolition of positions. Prepare relevant correspondence and/or documentation with full background before presenting for the review of RPO. Monitor the status of such requests for preparation of statistics or reports as required.
Review ‘Consultant’ selection proposals and perform compliance check, in line with current policies and procedures, and prepare draft remarks for supervisor’s consideration.
Maintain, update internal databases/statistics and provide data on recruitment of all fixed-term/temporary staff in Regional Office and country offices in the Region using GSM/any other related source.
Compile relevant information/background and prepare draft briefs/presentations etc. required for meetings of Apex Bodies, i.e., Executive Board, World Health Assembly, RD’s annual report, and on HR matters, etc. before submission to Supervisor.
Provide administrative assistance in arranging training programmes for staff in the Region on HR matters such as logistics, travel arrangements for participants/supervisors, preparation of draft working documents/presentations and provide assistance at the activity venue as and where required.
Review selection proposals for recruitment of fixed-term GS received from all Country Offices in coordination with the supervisor for compliance to rules and procedures for further processing of approval.
Process requests for recruitment of temporary GS (TGS) staff in the Regional Office and facilitates recruitment of TGS in all country offices as required, ensuring completion of all applicable recruitment and appointment processes. Respond to requests for information/advice from units/WCOs, providing necessary assistance.
Compile CVs of candidates and experts and other documentation relating to recruitment of fixed-term and temporary staff.
Arrange appointments/meetings and maintain Supervisor’s calendar, receive visitors, screen telephone calls, respond to requests for information and queries with discretion; take notes at meetings and prepare minutes.
Monitor and clear HR transactions in GSM related to position classification and recruitment of fixed-term/temporary GS staff.
Maintain office records and reference files on various matters such as policy decisions covered by the recruitment, and ensures follow-up actions, where required.
Any other duty as assigned by the supervisor.

Education:-
Essential: Completion of secondary school.
Desirable: University degree is an asset.
Experience:-
Essential: At least five years of general administrative work experience.
Desirable: Experience in WHO, other international organization or a UN Agency would be an advantage.
Skills:-

Very good knowledge of modern office procedures and practices as well as of the applicable staff regulations & rules and Manual provisions;
Ability to draft standard correspondence;
Ability to carry out a wide variety of tasks;
Ability to use word processing equipment, knowledge of software applications an advantage.

WHO Competencies:-

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Location:-

New Delhi, India.

Company Overview:-
The World Health Organization's mission: to promote health, keep the world safe, and serve the vulnerable. Working through offices in more than 150 countries, WHO staff work side by side with governments and other partners to ensure the highest attainable level of health for all people.

India
Delhi Show on map Get directions