Executive Assistant Team Leader

 
Full job description
We have an exciting career development opportunity to step into a leadership role managing a team of Executive Assistants across the Macquarie Capital business. This role will work closely with the Global Head of Admin Management and regional COO to ensure MacCap is well supported. It also provides the opportunity of working with senior stakeholders within a high caliber revenue generating business.
At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.
What role will you play?

Take on a pivotal role in shaping the success of the Executive Assistant (EA) community within Macquarie Capital. This position offers the opportunity to lead, advocate, and collaborate with key stakeholders to ensure the efficient functioning of the EA team while fostering their growth and development.

In this role, you will work closely with the recruitment team to manage the hiring process for open EA positions, ensuring the selection of top talent. You will oversee EA allocations, proactively balancing workloads to maintain fairness and efficiency across the team.

As an advocate for the MacCap EA community, you will represent their interests across central Macquarie functions, including Guest Relations, Travel, IT, and more. Your leadership will encompass performance management, where you will guide performance review discussions, manage the year-end process, and partner with Human Resources.

You will foster team cohesion and communication by leading team meetings, setting agendas, and building strong relationships with senior stakeholders. By collaborating with senior leaders, you will ensure their teams are well-supported and positioned for success.

Additionally, you will focus on the growth and development of the EA team by working with the Global Admin Team Lead and Human Resources to identify training and development opportunities, enabling team members to achieve their full potential.

This role provides a unique opportunity to make a meaningful impact on the MacCap EA community while building strong connections across the business.
What you offer

Proven experience as an Executive Assistant, complemented by strong people management abilities.
Excellent judgement, communication, and interpersonal skills, with a talent for managing stakeholder relationships effectively.
A proactive mindset and the ability to prioritise workloads, resolve conflicts, and deliver results in a dynamic environment.
Exceptional attention to detail and the capability to work autonomously with confidence.
Proficiency in the MS Office suite, with intermediate to advanced skills
We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.
What we offer

At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on employment type, include:

1 wellbeing leave day per year
Up to 5 additional service bonus leave days per year
Up to 20 weeks’ paid parental leave for primary caregivers along with 12 days of transition leave upon return to work, and 6 weeks’ paid leave for non-primary caregivers
2 days of paid volunteer leave and donation matching
Up to 12 months’ gender affirmation leave, including 6 weeks’ paid leave
Access to Employee Assistance Program and wellbeing benefits including skin and health checks, and flu vaccinations
Access to a wide range of salary packaging options
Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
Hybrid and flexible working arrangements, dependent on role
Reimbursement for work from home equipment
About Macquarie Capital

Macquarie Capital partners with businesses, startups and governments to connect ideas to capital and help drive innovation, growth and create real-world impact. Our global corporate advisory, investing, development and equities capabilities are underpinned by a full spectrum of capital markets solutions and deep sector expertise, with a focus on infrastructure and real assets, technology, software and services, and resources, energy and materials.
Our commitment to diversity, equity and inclusion

We are committed to fostering a diverse, equitable and inclusive workplace. We encourage people from all backgrounds to apply and welcome all identities, including race, ethnicity, cultural identity, nationality, gender (including gender identity or expression), age, ****** orientation, marital or partnership status, parental, caregiving or family status, family and domestic violence status, neurodiversity, religion or belief, disability, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process. To learn more, contact our team by clicking here.

Our aim is to provide reasonable adjustments to individuals who may need support during the recruitment process and through working arrangements. If you require additional assistance, please let us know in the application process.
 

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