HR Compliance Specialist

Full job description
Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Human Resource Team as a Talent Services Operations Specialist (HR Compliance Specialist) located in one of the following offices: Miramar, Orlando, Charlotte, Minneapolis and Houston.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.

This role can be remote or in-office, dependent of the office location. In-office presence my be required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Talent Services Operations Supervisor.

Position Summary
The Talent Services Operations Specialist will analyze background reports for incoming new hires and process client background check requests. This position works closely with the Director of Talent Service Operations and Talent Services Operations Supervisor to conduct an in-depth review of background checks in accordance with the Fair Credit Reporting Act (FCRA) and all applicable Data Protection legislations. The ideal candidate likes research, is resourceful, and enjoys solving complex issues. In addition, the Talent Services Operations Specialist possesses the ability to maintain high levels of confidentiality and is able to retain and accurately put together fact findings.

Key Responsibilities

Processes and reviews background reports under federal/state reporting guidelines and standards

Reviews the submitted CV/resume, application, transcripts and other provided documents against the background report to ensure accuracy, consistency, and completeness

Identifies and flags any discrepancies or gaps for further investigation; liaises with team to gather and verify pertinent facts provided in report

Communicates with office/recruiters with tact and diplomacy, to obtain missing information or to clarify details as quickly as possible

Reviews references provided; may need to contact professional references to verify employment history from time to time

Documents and prepares a thorough report of findings, provides summary to Talent Services Operations Supervisor, Director of Talent Services Operations and/or Director of Compliance to make informed placement decisions and sends clearance notice

Ensures accurate and prompt turnaround on all reports; conducts necessary research

Provides timely follow-up and follows through on all requests, reports, and escalations throughout the screening process; collaborates with teams to keep them informed of issues

Maintains accurate and up to date records, logs, and other needed documentation; files correspondences

Monitors status of Firmwide background checks and follows-up with offices as required

Initiates and tracks international, client, and vendor background check requests and issues clearances as appropriate

Drafts, distributes and tracks bar and court admission verifications and requests, as well as sends education and license verifications; responds to such requests from General Counsel, HRIS and Marketing teams; approves such requests in HCM (Workday)

Applies knowledge of business, legal, and industry best practices to clear applicants or take pre-adverse/adverse action in accordance with federal/state regulations

Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Qualifications

Skills & Competencies

Provides exceptional client service to internal clients and external candidates and vendor partners; proactive in seeking innovative ways in which to help others

High attention to detail, outstanding organizational skills and the ability to manage time effectively

Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation

Strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills

Ability to handle highly sensitive business and human resources communications, data and other information with confidentiality and discretion

Investigative mindset, ability to remain impartial when listening to the facts of a dispute

Qualifications & Prior Experience

Bachelor's Degree or equivalent experience in Legal, Research, Human Resources, or related field preferred

5 years' experience in Legal, Research, Law Enforcement, Labor Relations, or Human Resources in a large or medium size organization

Thorough understanding of labor law, industry practices and social policies that may be pertinent to the business

SHRM-CP or SHRM-SCP preferred but not required

Technology

Experience with HRIS/applicant tracking systems a plus; preferably experience with Workday

Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook

The expected pay range for this position is:

$78,000 to $92,000 per year

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

 
 

United States
Florida
Miramar Show on map Get directions