Legal Assistant, Police Advisory Branch - Victorian Government Solicitor's Office

Be a Key Player: Join our dynamic legal administration team and make an impact on high-profile Police matters
Grow Your Administration Career: Continue to build and expand your legal administrative support experience
Thrive Together: Be part of a supportive and collaborative team environment
Flexible Work: Enjoy the benefits of a hybrid working model, balancing home and office environments
Ongoing | Full-time
VPS 2 $58,53+ - $75,175 plus superannuation per annum
About the VGSO

The Victorian Government Solicitor's Office (VGSO) serves the rule of law exclusively for the State.

The VGSO provides responsive legal services exclusively for the Victorian Government and public sector. Our place within government ensures we are at the centre of legal change, reform and problem-solving. We operate as a service-driven legal professional practice and strive for excellence in this competitive environment. In all aspects of our operations, we aim to role model and live by our values: Responsiveness, Integrity, Insight, Collaboration and Excellence.

About the branch

The Police Advisory Branch (PAB) is a work unit of the VGSO located at Victoria Police's corporate headquarters in Docklands. The primary objective of the Police Advisory Branch is to provide legal services to the Chief Commissioner of Police and by extension to all Victoria Police personnel across the State. This involves the provision of strategic legal advice and legal representation in connection with the administration of the force and police enforcement activities and functions.

Legal services are provided on a diverse range of matters including statutory interpretation, criminal law offences and procedure, subpoenas (which raise claims of public interest immunity), administrative law, privacy and information sharing, police functions and powers, protection of vulnerable witnesses, media and defamation, forensic procedures, intervention order applications and emergency management. A significant component of the advisory function is the provision of advice, under pressure of time in circumstances requiring the exercise of sound judgement.

About the role

An exciting opportunity awaits an enthusiastic Legal Assistant to join our Police Advisory Branch. As part of our legal support team, you will provide efficient and effective administrative support to a team of solicitors working across various areas of law. In this role, you will play a crucial part in preparing matters for hearings and assisting solicitors in managing their practices.

Why You'll Love This Role:

Diverse Workload: No two days will be the same, offering you a chance to engage in a variety of tasks.
Collaborative Environment: Contribute in a fast-paced, engaging, and supportive professional team.
Key Responsibilities

Prepare and amend correspondence and court documents
Manage electronic legal files
Collate complex e-briefs for counsel and redact large volumes of documents
Liaise with internal and external clients
Deliver materials to clients, courts, and barristers
Handle general administrative tasks, including printing, photocopying, and scanning
This role is perfect for someone looking to make a significant impact while growing on their legal administrative skills in a supportive and collaborative environment.

Skills and experience

The ideal candidate will preferably have previous legal support experience in a litigation environment, however, we are keen to hear from candidates with demonstrated experience in performing a range of high level administrative support duties in a professional services environment.

You will bring with you to this role:

Previous administrative experience in a professional services environment
Ability to prioritise and effectively manage time to meet competing priorities
Confidence in providing high-level administrative assistance to multiple operators in a busy environment
A self-starter who takes initiative and has the ability to operate autonomously
High attention to detail with a commitment to service excellence
Confidence in fast paced environments with tenacity to meet deadlines
Proficiency with the Microsoft Office suite
In return, you will be provided with the opportunity to build a long-term career with ongoing learning and development opportunities.

Please note a requirement of this role is holding a Baseline, Negative Vetting 1 or 2 security clearance or be willing to obtain one if required.

Benefits

VGSO offers an inclusive, collegiate and collaborative work environment where you will be well-supported and mentored to develop your knowledge. You will also be given excellent career opportunities to progress and develop within the organisation.

VGSO embraces flexibility and recognises the importance of work-life balance. We offer a flexible hybrid work arrangement, allowing employees to spend half of their time working remotely and the other half in the office. This setup encourages collaboration and strengthens team connections, while supporting your ability to achieve a healthy work-life balance.

How to apply

If this sounds like the opportunity for you, apply now!

Click 'Apply Now' to start your application. Applications must include:

a cover letter (no longer than 2 pages)
resume
Please note it is not a requirement to respond to the Key Selection Criteria separately but applicants should outline their relevant skills/experience and suitability to the role in their cover letter.

To find out more about this role, please view the position description attached. Alternatively, you can contact Kate Miller, Talent Acquisition Business Partner, on 0408 353 +0+ or email vgso.recruitment@vgso.vic.gov.au

Applications close at 11:5+pm on Sunday, 27 April 2025

Preferred candidates will be subject to pre-employment checks including but not limited to, reference checks, pre-employment misconduct screening and criminal record checks.

Due to an internal promotion, we have an exciting opportunity for an Administrative Assistant within our Brisbane Disputes practice group.

In this role, the successful candidate will work four days per week 8:30 am to 5:00 pm

Our Administrative Assistants work closely with Legal Assistants within the practice group to provide administrative support to legal and business services staff within our firm.

Your day will involve:

Delivering high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work
Scanning, printing, or photocopying relevant documents as and when required by the relevant practice group support colleague or Lawyer
Providing ad-hoc support to the practice group such as dealing with incoming mail, expense management, booking meeting rooms, amending documents and any other administrative duties
Preparing files for archiving and manage return and retrieval of files following firm guidelines.
Skills & experience:

This role will suit someone who is looking to commence their professional services career within a global top-tier environment.

To be successful as an Administrative Assistant you will be a meticulous individual who enjoys working collaboratively. You will also have:

0-12 months administrative experience
Impeccable attention to detail
Knowledge of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint)
Previous customer service experience
Demonstrated enthusiasm and proactivity in the workplace
Strong time management and organisational skills; ability to prioritise your time across several busy matters
Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.
What we offer:

We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.

We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you will have it and we will empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.


Applications:

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

We believe in connecting with talented individuals directly. If you are interested in joining us, please submit your CV .

This Administrative Assistant vacancy is managed directly by Herbert Smith Freehills Recruitment team and is not listed with any recruitment agency.

Team

AU LS G1 Bri A Level 3, Disputes
Working Pattern

Part time
Location

Brisbane
Contract type

Permanent Contract
Diversity & Inclusion

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

Australia
Victoria
Melbourne City Centre Show on map Get directions