Personal Assistant to Principal Class

Work type: Full time

Salary: Salary not specified

Grade: Ed Support Level 1-Range 3

Occupation: Education and Training

Location: Western Metropolitan

Reference: 1478185

Selection Criteria
SC1 Demonstrated capacity and the technical knowledge and expertise relevant to the position. Proficiency in Compass and CASES21 would be favourable. Must be proficient in Microsoft Suite.

SC2 Demonstrated capacity to work and collaborate with others in a team environment, as well as prioritise and work independently to fulfill requirements of the role.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area and a commitment to professional learning and growth for self and others.

Role
An education support class role at this range is distinguished by the introduction of:

management responsibility and accountability for the delivery of services. At this level, an employee may direct and supervise the work of other staff members to achieve specific objectives in school administration, operations or educational programs; or
professional student support positions where standard professional services are delivered.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required where it is an integral part of the employee¿s position or in circumstances where supervision is required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

This is the minimum range at which business manager or occupational health and safety manager functions can be performed.

This is the minimum range for positions that carry a required qualification of AQF 7 level or equivalent (or in the case of Registered Nurses an equivalent qualification leading to registration).

A role at this range may include:

Some degree of professional autonomy to determine how targets and goals are achieved within clearly established directions or framework Professional autonomy will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from a senior manager.
Management of the expected outcomes is a key responsibility in some areas such as school administration, operations, technical, or educational programs. Senior management will be provided with reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision, or educational program and is unlikely to impact substantially on whole of school operations.
Management of staff to achieve the expected outcomes is a key responsibility in some areas, such as school administration, operations, or educational programs. Staff management issues will be resolved with minimal reference to a senior manager, although guidance will be required in more complex cases.
Professional support positions such as registered nurses (performing the role of Registered Nurse range 3 as described in schedule 3), speech pathologists, psychologists, occupational therapists, physiotherapists, and social workers. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from a manager or senior practitioner where relevant.

Responsibilities
Provide routine clerical or other administrative support responsibilities including general telephone, mail deliveries, supporting organisation of meetings, receiving and initial processing of standard paperwork as directed by the Principal.
Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records and Principal Class calendars.
Maintain and update office records, enrolment data, diary records, and basic written records.
Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
Develop and implement strategies to ensure effective administration procedures, to manage workload and priorities.
Assist at reception and office operations as needed.
Liaise with school staff in regard to support requirements and meetings and bookings.
Assist within the general administration when requested by the Principal.
Any and other tasks and responsibilities as directed by the Principal.
Strong organizational and time management skills.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite and other relevant software.
Ability to work independently and as part of a team.
Strong attention to detail and ability to handle confidential information.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Located in Melbourne's Western suburbs, Sunshine Special Developmental School (SDS) offers an inclusive, innovative and tailored learning environment for students aged from 5-18 years with moderate to profound intellectual disabilities. Our school is divided into two sub-schools: Primary and Secondary. The school is home to students from diverse nationalities and cultural backgrounds. We have many Vietnamese families, and we welcome an increasing number of Burmese and African families into our school community. Sunshine SDS has an enrolment of 200 students. Our staff comprises of and a staff compliment of 4 Principal Class Officers, 4 Leading Teachers, 4 Learning Specialists, 26 Teachers and 73 Education Support Staff. All members of our community actively promote our vision of `Excellence in education for every student, every day without exception¿. We uphold our values of `Learning, Collaboration, Respect, Courage and Persistence¿.

At our school, we provide personalized teaching and learning programs tailored to the unique needs of each student, guided by the ABLES (Abilities Based Learning and Education Support) assessment framework. Our programs are grounded in evidence-based approaches, including Little Learners Love Literacy (LLLL), School-Wide Positive Behaviour Support (SWPBS), Augmentative and Alternative Communication (AAC) and the Berry Street Educational Model. These tools help us establish priority learning goals and track student progress effectively. Aligned with the Victorian Curriculum, our teaching focuses on key areas such as English, Mathematics, and Personal and Social Capabilities. Learning is enriched through a variety of multi-sensory, hands-on, and play-based activities to engage students fully. Additionally, students participate in weekly specialist programs in the following domains: Visual Art, Learn to Play, Performing Arts, and Health and Physical Education.

We also offer extension programs such as Career, Pathways & Transition, Library, Sensory Garden, Cooking, Swimming, Hydrotherapy, Lunch Clubs, Bike Education, and Mini Woolworths. These activities are not only designed to enrich the educational experience and promote holistic development but also build students¿ confidence and practical life skills while reinforcing the importance of communication. We are very fortunate to have a strong multi-disciplinary team that provides consultations during termly Student Support Group meetings and ensures the alignment of reasonable adjustments and strategies across all settings. These professionals include 6 Speech Therapists, 5 Occupational Therapists, a Physiotherapist, 3 Allied Health Assistants, a Nurse, a Student Wellbeing Officer, a Student Welfare Officer, a NDIS & Transitions Coordinator, a Mental Health Practitioner and a Community Liaison Officer.

Sunshine SDS promotes and upholds our vision of `Excellence in education for every student, every day without exception.¿ And values LEARNING | COLLABORATION | RESPECT| COURAGE | PERSISTENCE



Applications close Thursday 12 June 2025 at 11.5+PM

Posted 30 May 2025
 
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