Purchasing and Finance Assistant

HCOS is a thriving online learning community offering K-12 home and online education to students across the province. HCOS provides flexible solutions and programming tailored to every child’s learning journey.

HCOS has an opening for an Inclusive Education (IE) Purchasing & Finance Assistant. This is a full-time, remote position, working 40 hours per week. The primary purpose of this position is to provide efficient and accurate purchasing and financial administrative support to the Inclusive Education division, ensuring that procurement and financial processes align with school policies and support inclusive learning environments.

Duties and Responsibilities

Receive, manage and process invoices in timely accurate manner
Liaise with external service providers to set up and purchase approved lessons or extra-curricular activities for students
Prepare, send and track agreements with external service providers
Ensure all purchases comply with school procurement policies and budgetary guidelines
Maintain organized records of all financial transactions and purchasing documentation
Monitoring and reconciling budgets, data collection and analysis of financial data
Processing accounts payable and receivable
Preparing financial reports and summaries
Tracking expenditures against allocated budgets and flagging variances
Assist with audits and financial reviews by providing necessary records and documentation
Collaborate with the Inclusive Education finance team to ensure consistency and compliance with society and Ministry guidelines
Qualifications

Demonstrates a commitment to, and a lifestyle reflective of, the KCCS Foundational Beliefs
Strong organizational and time management skills
Excellent attention to detail and accuracy in financial tasks
Good communication and interpersonal skills
Ability to manage multiple tasks and deadlines
Proficiency in Google Workspace (Docs, Sheets, and Drive)
Strong skills in Microsoft Excel, including data entry, formatting and basic formulas
Comfortable using or learning school finance systems and software
Ability to learn new digital tools and platforms quickly with minimal supervision
Preferred applicant is located in British Columbia, Canada
Job Types: Full-time, Permanent

Pay: $23.36-$24.55 per hour

Benefits:

Dental care
Employee assistance program
Extended health care
Life insurance
Paid time off
RRSP match
Work Location: Remote

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