Admissions Officer
Job details
Job description, work day and responsibilities
BCIT’s Registrar’s Office is seeking a regular, full-time (1.0 FTE) Admissions Officer. This position will process applications to a wide range of BCIT programs, including preparatory, trades, undergraduate, and graduate programs in both Cohort and Flexible learning. Screens, evaluates and assesses relevant documents and education backgrounds to determine admission eligibility to BCIT. Provides information on admission and educational pathways ensuring an admissions process that is equitable and efficient.
Duties & Responsibilities
DUTIES AND RESPONSIBILITIES:
Screens and evaluates applicant files and documentation, education backgrounds, and previous academic history according to established criteria to determine admission eligibility to BCIT, ensuring compliance with admissions policies and procedures.
Reviews, researches and verifies applicant credentials and equivalencies using available databases and sources to assess the application.
Provides information on admissions process, program admission requirement, fees, admission pathways, prerequisite deficiency and upgrading information to applicants.
Advises students of transferability of courses and credits to BCIT; determines and enters recognized transfer credits or course credit exemptions for accepted advanced placement and readmitted applicants.
Liaises, collaborates and engages with internal departments, external agencies and cross-functional teams to support admissions process and provide feedback on applicant needs. Supports program area by providing evaluations and relevant information to assist in making final admission decision.
Tracks enrolment activity, maintains waitlists and approved deferrals, and monitors application status and seat availability to support BCIT’s enrolment targets.
Maintains accurate records of applicant files to support consistent and transparent decision-making, ensuring that all pertinent documentation, information and correspondence are received, updated and processed on a continual basis.
Identifies possible instances of applicant misconduct and forwards the information to manager to support investigation.
Facilitate student registration into programs and ensures applicants fulfill financial and academic requirements within established deadlines.
Prepares and issues admission communications to applicants.
Maintains up-to-date knowledge in all areas that impact admissions.
Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP).
Undertakes related duties as assigned, consistent with the job grade of this position.
Qualifications
QUALIFICATIONS:
Definition: The qualifications section for this job was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.
Education:
Requires the equivalent of full secondary school plus additional specialized training of up to one year’s duration, such as BCIT Certificate or a one-year full-time program from a community college.
Experience:
Requires two years general experience plus up to two years of practical, current experience in a post-secondary admissions environment.
Software/Computer Application(s) and Expertise:
Experience using reporting tools is desirable.
Knowledge and demonstrated experience with an on-line student records system, such as Banner.
Microsoft Office, including Word and Excel, at the intermediate level.
Communication/Interpersonal Skills:
Excellent communication skills; proven ability to work independently and in a team environment.
Proven experience working effectively with diverse groups of people.
Experience working within a culturally diverse environment.
Strong ability to deal with various levels of staff, faculty and administration in a professional manner.
Exceptional customer service skills are required.
Administrative Skills:
Must have a strong aptitude for planning, organization, attention to detail and prioritizing tasks in order to meet deadlines in an efficient and timely manner.
Excellent keyboarding skills for notetaking and correspondence.
Other Skills/Abilities:
Must be adaptable to rapid changes in institute and department initiatives and in technology related to a Registrar’s Office.
Must have good judgement skills and demonstrated initiative.
Strong ability to trouble-shoot, problem solve, and use critical-thinking skills in a complex, fast-paced, deadline-oriented environment.
Additional Information
Benefits – Why you’d love working with us
Competitive pay
Minimum of fifteen days of vacation prorated per year
Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $325 if eligible!
Defined benefit pension plan with employer contributions
Flexible hybrid work arrangements available
Professional Development funds and resources
Access to most BCIT Flexible Learning courses free of charge
Wellness and Employee Assistance programs
Complimentary membership with free access to the Fitness Centre, Gymnasium, and more
For more information on our generous benefits, click here!
BCIT is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring for systemically oppressed groups who have been excluded from full participation at BCIT and the larger community. This includes Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.
Persons with disabilities who require accommodation for any part of the application or hiring process should contact RecruitmentAssistant@bcit.ca. Please note that all applications must be submitted via the careers page portal. Email applications will not be accepted.
The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).
Salary Range
Salary Grade 7: $5+,214 - $64,4+0 per annum.
Additional Salary Information
External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.
Position Details
Posting Category
Administration
Department 2
Registrar's Office Division
Campus Location
Burnaby campus
Bargaining Unit
BCGEU Support Staff
Job Status
Regular
Full-Time/Part-Time
Full-Time
Number of Vacancies
1
Anticipated Start Date
04/28/2025
Anticipated End Date
Competition Information
Competition Number
25B550
Competition Open Date
04/05/2025
Competition Close Date
04/14/2025
Open Until Filled?
Company address
You will be redirected to another website to apply.
Offer ID: #1061025,
Published: 3 weeks ago,
Company registered: 6 months ago
