Business Administrator/ Assistant PA

Job description
Assistant PA / Business Administrator
Location: Sindlesham | Salary: £26,000 - £30,000 (DOE) | Office-based with Free Parking
6% Pension Contribution | Life Assurance | Career Progression Opportunities

Are you an organised, proactive, and people-focused administrator looking to join a truly supportive and friendly team? Whether you're early in your administrative career or bring extensive experience in client services and support, this could be your next great move.

We’re working with a whole-of-market financial planning company based in Sindlesham, known for their holistic and high-integrity approach to financial advice. They’re now looking for an Assistant PA / Business Administrator to join their growing team.

Why This Role?
You’ll work closely with the Executive Assistant to support team members, manage day-to-day business operations, and help ensure the business runs smoothly. This is a varied, people-facing role that combines classic PA duties with wider administrative support across the company.

You'll have the chance to build strong relationships with clients, support team communications, and play a key role in diary and meeting management. This role offers genuine room to grow - whether that’s progressing into an EA position or into financial services administration in time.

What’s On Offer:
• A genuinely lovely place to work - supportive leadership and fantastic culture
• We've placed other people here before - they’re happy, valued, and thriving
• 6% employer pension contribution
• Death in service benefit
• Free on-site parking
• Full-time, office-based role with a great team atmosphere
• Opportunities to take ownership of projects and shape the role as you grow
• Career progression into a senior EA or Financial Services Administrator position

Key Responsibilities:
• Supporting the Executive Assistant in diary management and scheduling meetings
• Book all client meetings
• Client calls to confirm meetings
• Handling incoming communications and client correspondence
• Assisting with general office administration and team support
• Preparing documents, reports, and handling confidential information
• Engaging with clients via phone and email - relationship building is key
• Book Company and Directors’ Meetings quarterly
• Manage RS/JJ/EP diaries
• Manage monthly staff compliance tasks
• Report on marketing promotions monthly
• Complete RS/JJ CPD Logs
• Petty cash management
• Weekly supplies shopping
• Stationary management/ordering
• Email management
• Preparation of scorecards
• Management of director’s 'to do’ list
• Annual Review Preparation
• Post
• Sending completed reports to clients.

What We’re Looking For:
• Previous administration experience is essential
• Experience as a PA, or handling diary management/meeting coordination, is highly advantageous
• Strong communication skills - both within a team and with clients
• Good working knowledge of Microsoft Office (Outlook, Word, Excel)
• Exceptional attention to detail, a proactive attitude, and a team spirit

If you’re someone who enjoys variety, values a strong team environment, and is looking for a long-term opportunity to develop your career - we’d love to hear from you.

United Kingdom
England
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