Job Description
Are you an experienced Executive Assistant looking for a new opportunity? Our client is looking for an AO4 Executive Assistant like you to join their Independent Statutory Authority. This is a short fixed-term opportunity with potential extensions within the forensics industry, where every day is different.
About the Team
This role is within a specialised function that supports criminal justice and colonial systems in Queensland. They provide analytical and advisory services in illicit drug analysis, clandestine drug laboratory investigation and trace evidence examinations. Additionally, they conduct examinations of exhibit and biological material screening for testing including DNA analysis, interpretation, statistical interpretation and development of statements for court.
About the Role
As their Executive Assistant, you will provide support to several key stakeholders including, Manager – Biology, Manager – Laboratory Management Unit, and Deputy Manager – Case Management Unit. You will oversee the seamless coordination of administration processes, managing competing priorities with short deadlines while maintaining confidentiality. If you are an organised, fast-paced individual with excellent stakeholder management skills, this is the perfect opportunity for you!
Key Responsibilities
Inbox, diary and meeting management
Organising travel, accommodation, itinerary and business arrangements
Expense claims
Briefing managers on meetings and coordinating meeting agendas
Referring correspondence to appropriate channels
Providing general business support on issues including HR, financial, IT, information management, planning and reporting
General reception duties such as taking inbound calls and creating visitor logs
Your Experience
Demonstrated experience as an Executive Assistant providing high-level of executive support and administration services in a busy environment
Knowledge of administration processes and functions in a complex environment governed by legislation
Existing knowledge of financial HR, IT, information management, planning and reporting processes
Highly developed interpersonal and communication skills
Careful attention to detail and organisational skills
Competent in Word, Excel, Outlook, Content Manager and other software
Experience in operations, procurement, contracts or logistics is highly regarded
If you are interested in this position and your experience aligns with that outline above, apply through this job ad or contact:
Sophie Sue on 0432XXXXXX [email protected]
About the Team
This role is within a specialised function that supports criminal justice and colonial systems in Queensland. They provide analytical and advisory services in illicit drug analysis, clandestine drug laboratory investigation and trace evidence examinations. Additionally, they conduct examinations of exhibit and biological material screening for testing including DNA analysis, interpretation, statistical interpretation and development of statements for court.
About the Role
As their Executive Assistant, you will provide support to several key stakeholders including, Manager – Biology, Manager – Laboratory Management Unit, and Deputy Manager – Case Management Unit. You will oversee the seamless coordination of administration processes, managing competing priorities with short deadlines while maintaining confidentiality. If you are an organised, fast-paced individual with excellent stakeholder management skills, this is the perfect opportunity for you!
Key Responsibilities
Inbox, diary and meeting management
Organising travel, accommodation, itinerary and business arrangements
Expense claims
Briefing managers on meetings and coordinating meeting agendas
Referring correspondence to appropriate channels
Providing general business support on issues including HR, financial, IT, information management, planning and reporting
General reception duties such as taking inbound calls and creating visitor logs
Your Experience
Demonstrated experience as an Executive Assistant providing high-level of executive support and administration services in a busy environment
Knowledge of administration processes and functions in a complex environment governed by legislation
Existing knowledge of financial HR, IT, information management, planning and reporting processes
Highly developed interpersonal and communication skills
Careful attention to detail and organisational skills
Competent in Word, Excel, Outlook, Content Manager and other software
Experience in operations, procurement, contracts or logistics is highly regarded
If you are interested in this position and your experience aligns with that outline above, apply through this job ad or contact:
Sophie Sue on 0432XXXXXX [email protected]
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant position is now open for candidates interested in the Office Assistant Jobs sector. This role in Brisbane offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
