Front Desk Admin Assistant

Job highlights
Identified by Google from the original job post
Qualifications
We seek an experienced administrative professional who energetic, organized and possesses superb people skills for our San Deigo office
At least 2 to 3 years of relevant work experience as an Administrative Assistant or Receptionist in a professional service environment
Strong oral and written communication skills
Professional appearance and demeanor with ability to exercise good judgment and discretion
Attention to detail, dependability/punctuality
Initiative-taker and ability to support a wide variety of tasks and meet aggressive deadlines
Experience working both independently and with a team in a demanding environment
An on-line application, including a full set of transcripts (official or unofficial), is required
Benefits
ZS offers a comprehensive total rewards package including health and well-being, financial planning, annual leave, personal growth and professional development
Our robust skills development programs, multiple career progression options and internal mobility paths and collaborative culture empowers you to thrive as an individual and global team member. 
Responsibilities
The Front Desk Administrative Assistant position requires in-office presence Monday through Friday to assist with operations for the office, front desk, and provides administrative support to the Office Manager
Front desk reception (answering phones, greeting visitors, handling mail and deliveries)
Completing administrative processes (email correspondence, creating spreadsheets for tracking and allocations, expense reports)
Catering coordination and facilities management assistance
Scheduling meetings and prep meeting rooms, event set-up
Assist Office Manager with day-to-day support and special projects
Order and maintain office supplies (invoice reconciliation)
Hours are 8:30 am - 5:00 pm
Job description
ZS is a place where passion changes lives. As a management consulting and technology firm focused on transforming global healthcare and beyond, our most valuable asset is our people. Here you’ll work side-by-side with a powerful collective of thinkers and experts shaping solutions from start to finish. At ZS, we believe that making an impact demands a different approach; and that’s why here your ideas elevate actions, and here you’ll have the freedom to define your own path and pursue cutting-edge work. We partner collaboratively with our clients to develop products that create value and deliver company results across critical areas of their business including portfolio strategy, customer insights, research and development, operational and technology transformation, marketing strategy and many more. If you dare to think differently, join us, and find a path where your passion can change lives.

Our most valuable asset is our people.

At ZS we honor the visible and invisible elements of our identities, personal experiences and belief systems—the ones that comprise us as individuals, shape who we are and

make us unique. We believe your personal interests, identities, and desire to learn are part of your success here. Learn more about our diversity, equity, and inclusion efforts and the networks ZS supports to assist our ZSers in cultivating community spaces, obtaining the resources they need to thrive, and sharing the messages they are passionate about.

ZS’ Corporate Support teams operate the firm’s core internal enterprise functions. Our global teams comprise collaborative, pragmatic and results-driven people who thrive in a challenging work environment. Our people come from diverse backgrounds but share a passion for quality customer service and dedication—whether our customer is a client or another ZS employee.

Administrative Services provides support to ZS professionals.

FRONT DESK ADMINISTRATIVE ASSISTANT

We seek an experienced administrative professional who energetic, organized and possesses superb people skills for our San Deigo office. The Front Desk Administrative Assistant position requires in-office presence Monday through Friday to assist with operations for the office, front desk, and provides administrative support to the Office Manager.

Responsibilities:
• Front desk reception (answering phones, greeting visitors, handling mail and deliveries).
• Completing administrative processes (email correspondence, creating spreadsheets for tracking and allocations, expense reports).
• Catering coordination and facilities management assistance.
• Scheduling meetings and prep meeting rooms, event set-up.
• Assist Office Manager with day-to-day support and special projects.
• Order and maintain office supplies (invoice reconciliation).
• Hours are 8:30 am - 5:00 pm.

Qualifications:
• High school diploma required; post-secondary education or Associate’s/bachelor’s degree preferred.
• At least 2 to 3 years of relevant work experience as an Administrative Assistant or Receptionist in a professional service environment.
• Fluent in MSOffice (Word, PowerPoint, Excel, Forms and Outlook), MS Teams, SAP and Concur a plus.
• Previous Customer Service a plus.
• Strong oral and written communication skills.
• Professional appearance and demeanor with ability to exercise good judgment and discretion.
• Attention to detail, dependability/punctuality.
• Initiative-taker and ability to support a wide variety of tasks and meet aggressive deadlines.
• Experience working both independently and with a team in a demanding environment.

Perks & Benefits:

ZS offers a comprehensive total rewards package including health and well-being, financial planning, annual leave, personal growth and professional development. Our robust skills development programs, multiple career progression options and internal mobility paths and collaborative culture empowers you to thrive as an individual and global team member. 

We are committed to giving our employees a flexible and connected way of working.  A flexible and connected ZS allows us to combine work from home and on-site presence at clients/ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face-to-face connections.

Considering applying?

At ZS, we're building a diverse and inclusive company where people bring their passions to inspire life-changing impact in global healthcare and beyond. We are most interested in finding the best candidate for the job and recognize the value that candidates with all backgrounds, including non-traditional ones, bring. If you are interested in joining us, we encourage you to apply even if you don't meet 100% of the requirements listed above.

ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law.

To Complete Your Application:

Candidates must possess work authorization for their intended country of employment.

An on-line application, including a full set of transcripts (official or unofficial), is required

to be considered.

NO AGENCY CALLS, PLEASE.

Find Out More At:

www.zs.com

United States
Illinois
Evanston Show on map Get directions