HR Officer - 12 Months FTC

Job details
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Job type

Fixed term contract
 
Location
Glasgow
 
Full job description
The HR Officer will be responsible for supporting & coordinating various HR initiatives in support of the organisation strategy and goals. This can typically include recruitment, retention, employee relations, performance management, training and development, compensation, benefits and providing overall assistance and support to HR People Partners and HR Business Partners. In addition, this role is responsible for managing the HR department systems ensuring its effective use including evaluating, selecting, implementing, and maintaining all HR system tools.
Key Responsibilities
Responsible for the transition of successful candidates to new hires executing the onboarding process providing new employees with a robust induction.
Provide advice and guidance to managers and employees on HR policies, procedures, and best practice.
Manage & support the preparations of first stage employee relations issues ensuring compliance with employment law and regulations.
Review performance management systems and processes to ensure employees are meeting the organisations expectations and goals.
Identify training and development needs and create programmes to enhance employee skills and knowledge.
Coordinate and manage training programmes.
Support compensation and benefit programs, including developing and implementing policies, supporting benefit renewals, and administering employee benefits programs.
Supporting the governance and compliance to the company pension schemes.
Oversee HR administrations tasks, such as maintaining employee records, invoicing, and preparing HR reports.
Collaborate with other departments and stakeholders to ensure that HR policies and practices align with the organisations overall objective and goals.
Stay up to date with employee trends, best practices and recommend improvements to HR Policies and process needs.
Support the HRBP and HR People Partners with all aspects of employee relations, including maintaining positive relationships between employer and employee, addressing, and resolving conflicts and issues that may arise ensuring employees are treated fairly and equitably. This will include absence management, performance management, flexible working applications, investigations, disciplinary and grievance.
Supporting the coordination and execution of various HR initiatives including Brilliant – employee engagement survey, salary review, benefit review and performance appraisal.
Plan and prepare HR Wellbeing calendar of events and initiatives.
Coordinate the wellbeing committee, ensuring regular meetings are in place ensuring actions are executed.

HR Analytics

Preparing monthly HR Dashboard, Job Levelling, and workforce planning reports.
Support HR People Partners and HRBP with Ad Hoc reports as and when requested.

Process, Procedures and Audit

Ensure processes are accurately mapped and updated on Ninetex and Qualsys.
Continually review & improve HR process and procedures ensuring compliance to company procedures.
Support the team in all internal and external audits ensuring the HR team are demonstrating full compliance.
Assisting with the management of the Onshore HR mailbox ensuring all queries are responded to and manage the responses to more complex queries escalated from the HR Administrator.

HR Systems

Manage the HRIS and continually reviewing HR systems to ensure its meeting business requirements, evolving in line with the company’s goals and objectives by;
Managing data entry and data accuracy to ensure that HRIS system is up to date and reliable
Completion of monthly payroll checking process for payroll accuracy, security, and auditability.
Providing training and support to HR Staff and other employees to ensure effective use of the HRIS
Troubleshoot HRIS issues and work with vendors to resolve technical problems
Maintain and update HRIS documentation and procedures
Analyse HRIS data to provide insights and recommendations to HR management
Support HR processes such as recruitment, onboarding performance management and benefit administration through the use of HRIS and other related tool ensuring automation is in place.
Ensure compliance with relevant laws, regulations and policies related to HRIS and data privacy and security.
You may be asked from time to time be asked to undertake other tasks that are considered to be relevant to your position


Candidate Requirements
Substantial experience in HR or Payroll related function
Experience in HR Process, data management, employment law and regulation.
Excellent communication, interpersonal and negotiation skills
Strong problem solving and analytical skills
Knowledge of relevant laws, regulation and policies related to HRIS and data privacy and security
Proficiency in HR software and tools, such as performance management, HR Analytics, flexible benefits portals
Good written and verbal communication skills
Ability to work under pressure
Strong organisational skills
Able to work under own initiative and champion improvement and change internally within HR as well as the wider NMG business.
Closing date: