Legal Administrative Assistant

Job highlights
Identified by Google from the original job post
Qualifications
Must be a resident of the Upper Marlboro area in Prince George's County, Maryland
Must be detail-oriented
Must be patient
Must be punctual
Must be a notary
Must not get flustered when the day does not go the way you were expecting
Must be willing to learn software applications
Must be familiar with mail practices
Must be willing to drop everything and file documents with the Courts
Must be willing to drop everything and run unexpected errands
Must be willing to act as the backup to our Legal Intake Specialist, when necessary
Must have a valid driver's license
Must have a reliable vehicle
Must have valid automobile insurance that includes medical coverage for yourself and others involved in a vehicle accident while you are working
Must be familiar with Google Drive and G-Suite products
Must be able to type at least 50 WPM
Proficient with MS Office products
Some knowledge of legal software, case management, and docketing programs
1-2 years of prior experience in a law firm environment as a secretary or administrative assistant
Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times
Responsibilities
You'll assist with the preparation of legal documents, and handle all office correspondence including answering phone calls and emails, arranging meetings and travel, and reminding the team of upcoming deadlines
Handle office correspondence and administrative tasks such as responding to emails, phone calls, communicating with opposing attorney offices, Binder prep, picking up the mail, preparing welcome boxes, keeping attorney's abreast of their scheduled court appearances as far as ensuring zoom links are calendared if appearances are on zoom, open and close files, reminding the team of upcoming deadlines
Undertake other duties as needed to ensure the firm operates efficiently
Open and close client files
Filing for case files
Filing legal documents with the Courts
Send welcome packets to new clients when asked
Update client information in our case management system
Send appropriate cards/gifts to current clients; and
Other tasks as assigned
This position is a mix of working in the office and running errands, and we anticipate that this position will begin at approximately 35-40 hours/week and has the potential to become full-time
As the Legal Office Assistant, you are here to be the go-to person for office assistance
Make travel arrangements, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events
Process client billing properly using daily time records with help from the accounting department
Help with creating a variety of litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when necessary
Undertake other duties as needed to ensure the firm operates efficiently
Conduct legal research, when necessary, with guidance from attorneys and paralegals
Job description
Description

Our busy legal firm is looking for an efficient, organized legal assistant to help our attorneys and paralegals assist our clients and ensure we're operating efficiently. You'll assist with the preparation of legal documents, and handle all office correspondence including answering phone calls and emails, arranging meetings and travel, and reminding the team of upcoming deadlines. If you have experience in a law firm environment, work well under pressure, and are looking for a rewarding opportunity in the legal industry, we want to connect with you.

Responsibilities
• Handle office correspondence and administrative tasks such as responding to emails, phone calls, communicating with opposing attorney offices, Binder prep, picking up the mail, preparing welcome boxes, keeping attorney's abreast of their scheduled court appearances as far as ensuring zoom links are calendared if appearances are on zoom, open and close files, reminding the team of upcoming deadlines
• Undertake other duties as needed to ensure the firm operates efficientlyOpen and close client files
• Filing for case files
• Help with the mail
• Filing legal documents with the Courts
• Send welcome packets to new clients when asked
• Update client information in our case management system
• Send appropriate cards/gifts to current clients; and
• Other tasks as assigned
• This position is a mix of working in the office and running errands, and we anticipate that this position will begin at approximately 35-40 hours/week and has the potential to become full-time.
• We are a small but fully staffed law firm with three Attorneys, a case manager, three paralegals, a client impression expert, two directors of client engagement, and a billing specialist. As the Legal Office Assistant, you are here to be the go-to person for office assistance.
• Make travel arrangements, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events
• Process client billing properly using daily time records with help from the accounting department
• Help with creating a variety of litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when necessary
• Undertake other duties as needed to ensure the firm operates efficiently
• Conduct legal research, when necessary, with guidance from attorneys and paralegals

Qualifications
• Must be a resident of the Upper Marlboro area in Prince George's County, Maryland
• Must be detail-oriented
• Must be patient
• Must be punctual
• Must be a notary
• Must not get flustered when the day does not go the way you were expecting
• Must be willing to learn software applications
• Must be familiar with mail practices
• Must be willing to drop everything and file documents with the Courts
• Must be willing to drop everything and run unexpected errands
• Must be willing to act as the backup to our Legal Intake Specialist, when necessary
• Must have a valid driver's license
• Must have a reliable vehicle
• Must have valid automobile insurance that includes medical coverage for yourself and others involved in a vehicle accident while you are working
• Must be familiar with Google Drive and G-Suite products

Preferences
• Family law experience is highly desired

We want to see you set goals and look forward to seeing you eclipse them. We want to assist and encourage you to excel in both your professional and personal targeted life dreams. Come join us!
• Must be able to type at least 50 WPM
• Proficient with MS Office products
• Some knowledge of legal software, case management, and docketing programs
• 1-2 years of prior experience in a law firm environment as a secretary or administrative assistant
• Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times

United States
Maryland
Upper Marlboro Show on map Get directions