Pre-Award Grant Administrator
Salary $5,137 - $6,906 a month
Job details
Job description, work day and responsibilities
Full job description
Pre-Award Grant Administrator
Online applications must be received before 11:59pm on:
October 9, 2025
If a date is not listed above, review the Applicant Instructions below for more details.
Available Title(s):
143K-NN_CS_NPS - Fiscal Analyst 3, 143K-YN_CS_NPS - Fiscal Analyst 3
Business Title:
Pre-Award Grant Administrator
Employee Type:
Classified
Position Details:
The College of Agricultural, Human and Natural Resource Sciences (CAHNRS) invites applications to join our team as a Pre-Award Grant Administrator. This position is based in Pullman and offers flexibility for remote and hybrid work accommodation.
The CAHNRS Office of Research is seeking a detail oriented, organized, and skilled problem solver to join our growing team of professionals in supporting CAHNRS Mission of improving the quality of life for the people of Washington state and our global community. Please apply if you have a desire to deploy your keen eye for details, have a passion for problem solving, and a desire to promote a noble Land Grant mission.
As the Pre-Award Grant Administrator, you will be managing pre-award activities for the College of Agricultural, Human, and Natural Resource Sciences within the Grants Team using knowledge of grant and contract management rules and regulations, your technical expertise, and your analytical skills. You will contributes information and ideas related to areas of responsibility as part of a cross functional team, perform pre-award activities while ensuring effective and efficient workflow, and adhere to quality standards for faculty and staff.
Pre-award activities include, but are not limited to:
Assisting departmental faculty/principal investigator (PI) in the development, preparation, and submission of grant and contract proposals
Ensures all applications meet agency and university guidelines and published time tables and deadlines
Ensures all applications meet agency and university guidelines and published time tables and deadlines, including management of the Just-In-Time process
Ensures proposals are entered and routed in a timely manner for further review Confers with PI and Pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals
Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy
Reviews budgets for consistency with sponsor, monitors compliance with agency and University regulations regarding submission
Verifies all financial information to include application of the appropriate overhead rate for the project
Advises the PI on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements.
Coordinates and reviews proposals for consistency, accuracy, and completeness with sponsor guidelines on budget, format, font size and page limits excluding narrative content (obtain and review sponsor guidelines)
Monitors and facilitates proposal process through the routing process in compliance with university procedures and institutional signatures, obtains signatures as needed.
Works effectively with other offices (central, school, departments, divisions, RAS units) on research proposals
Prepares high-quality written documents
Analyzes data and formulates conclusions
Provides training to individuals throughout the college responsible for grant pre and post award management as needed
Performs related responsibilities as required.
Additional Information:
This is a full time (100% FTE), permanent position. Overtime eligibility will be determined based on final salary placement.
Monthly Salary: $5,137 to $6,906 | Range 55 Steps A - M | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position.
Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.
Required Qualifications:
A Bachelor's degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting and two (2) years of relevant professional experience, or equivalent education/experience.
Preferred Qualifications:
Demonstrated grants administration or grants/contracts experience in which developing, monitoring, and ensuring outcomes/compliance was required.
Demonstrated understanding of grant agreements and compliance requirements.
Demonstrated ability to develop and meet goals and deadlines.
Exceptional English written and oral communication skills.
Ability to use automated spreadsheets and other tools for financial analysis and reporting.
Strong interpersonal skills with ability to maintain positive working relationships with others.
Area/College: College of Agricultural, Human, and Natural Resource Sciences (CAHNRS)
Department Name: CAHNRS Office Of Research and Extension Grants
Location: Pullman WA
Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
1) Resume
2) Cover Letter
External candidates, upload all documents in the "Application Document" section of your application.
Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the "Resume/Cover Letter" section of your application.
Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.
Reference contact information will be requested later in the recruitment process through Workday.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Time Type:
Full time
Position Term:
12 Month
Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.
Notice of Non-Discrimination
In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, ****** orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.
Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU's Compliance and Civil Rights, the Department of Education's Office of Civil Rights, or both.
More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/
To apply, visit https://wsu.wd5.myworkdayjobs.com/en-US/WSU_Jobs/job/Pullman-WA/Pre-Award-Grant-Administrator_R-14047
Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.
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