Program Leave Management Assistant

Job description
Position Summary

Who Are We Looking For?

Columbia House in Invermere has an exciting opportunity for a Relief part-time Program Leave Management Assistant to join their team! The hours of work for this position are Monday to Thursday 08:30 to 15:00.

This is a relief position until the return of incumbent.

What we offer:

• Employee & Family Assistance Program

• Employer paid training/education opportunities

• Employer paid vacation

• Employer paid insurance premiums

• Extended health & dental coverage

• Municipal Pension Plan

• Work-life balance

• Opportunities for career advancement

What Will You Work On?

This position performs a variety of clerical duties related to the planning and processing of employee vacation and leave information and performs registration and cashier duties as required. Typical duties and responsibilities include:

• Types a variety of correspondence including letters, memoranda, reports, forms, presentation material, newsletters from rough draft, general instruction and/or recording devises;

• Coordinates meetings, as directed, by booking meeting rooms and relevant equipment, arranging catering, sending out meeting requests, and typing and circulating agendas and relevant supporting material;

• Coordinates travel arrangements as directed, by booking and confirming flights, vehicles and accommodation as required;

• Receives invoices and prepares staff expenses, reimbursements and monthly corporate visa statements;

• Performs patient registration duties and cashier related duties as required;

• Provides relevant/required information to the Purchasing Department in order for a consultant contract to be generated;

• Maintains office supply inventory and required support material by placing orders, receiving and storing supplies and generating purchase orders;

• Prepares statistical information as required by gathering and compiling data, developing and formatting statistical charts and graphs using appropriate software;

• Performs record management duties such as setting up and maintaining electronic and manual filing systems;

• Prepares and maintains web based communications and program/department intranet site and/or sharepoint site from general instruction using appropriate software;

• As required, reviews and verifies entitlement for all vacation, leave of absence, and banked time requests;

• Updates and maintains vacation planning calendars, tracking spreadsheets and tools;

What should your application include?

• A current administered 5 minute typing certificate of 55wpm completed in the last 48 months from an approved institution (non-supervised tests are not accepted). ). Click here for testing details.

• Your Resume indicating two years’ recent related experience, Or an equivalent combination of education, training and experience;

• A Cover Letter stating your availability to start in a new position;

If you are an experienced Clerk and want to be challenged in your role come join our team and see why we’re one of Canada’s Top 100 Employers! Explore our extensive benefits, career growth opportunities, and lifestyle in one of the most beautiful and diverse regions of Canada. Ready to love where you live and work? Apply Today!

Qualifications

Education, Training & Experience:

• Grade 12,

• Two year’s recent related experience, Or an equivalent combination of education, training and experience

• Completion of an administered 5 minute typing certificate of 55wpm in the last 48 months from an approved institution (non-supervised tests are not accepted).

Skills and Abilities:

• Ability to keyboard at 55 wpm.

• Ability to communicate effectively both verbally and in writing.

• Ability to deal with others effectively.

• Physical ability to carry out the duties of the position.

• Ability to organize work.

• Ability to operate related equipment.

Comments

Interior Health is committed to diversity, equity, and inclusion and to creating an environment free from discrimination. Our goal is to cultivate a workforce rich in culture, experience, and knowledge to enable us to provide high quality, accessible and culturally safe health services to everyone in the Interior Health region. We are committed to addressing existing inequities and barriers to achieving a diverse workforce, one that is representative of the communities we serve. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups.
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