Project Accountant

Full job description
GENERAL SUMMARY:
Detail-driven billing professional to own complex, multi-company project invoicing and intercompany billing. The ideal candidate understands Oil & Gas service billing (T&M, progress), navigates customer online invoice portals with ease (Ariba, OpenInvoice/OpenTicket, SmartGEP/, etc.), and translates project activity into clean, accurate GL results. You’ll drive timely, accurate invoicing, reduce DSO through proactive collections, and protect margins via strong change-order and accrual discipline.

PRIMARY RESPONSIBILITIES:
Prepare and finalize complex invoices (T&M, progress/milestone) with complete backup (timesheets, field tickets, materials, equipment).
Validate coding to projects, tasks, cost codes, and tax categories; correct miscodes before posting.
Manage billing schedules, rate tables, markups, retainage, and customerspecific requirements (AFEs, POs, backup formats).
Create, submit, and track invoices in online customer portals; resolve rejections and compliance issues
Create and reconcile intercompany invoices across multiple companies/entities and branches.
Ensure correct dueto/duefrom postings, eliminations, and consistency between “performing” and “billing” entities.
Track margins and trueups on intercompany work; resolve discrepancies quickly.
Administer internal and external changeorder workflows (pending, approved, rejected).
Ensure change orders are reflected in budgets, billing rules, and documentation; prevent unbilled scope creep.
Support rate updates, labor burden rules, and integrations impacting billing.
KNOWLEDGE, SKILLS & ABILITIES:
47+ years in project billing/AR, with multicompany/intercompany experience.
Oil & Gas services billing background (T&M, progress, retainage, AFEs, field tickets).
Demonstrated success in collections and reducing DSO.
Strong GL knowledge—clear grasp of how miscoding impacts financials and margins.
Experience with change orders (internal & external) and endtoend accruals.
Fluency with employee time tracking and approvals.
Handson experience using online invoice entry platforms such as Ariba, OpenInvoice/OpenTicket (Enverus), SmartGEP) and similar like Coupa including creating service entry sheets, attaching backup, coding/PO alignment, and resolving rejections.
Excellent written and verbal communication; confident with PMs, executives, and customers.
Advanced Excel skills (lookups, pivots) and high attention to detail.
ERP experience with Acumatica (Construction Edition) or similar (Viewpoint Vista, Dynamics, NetSuite, SAP).
Familiarity with Avalara/Avatax or sales/use tax for services.
Knowledge of WIP, revenue recognition policies, and eliminations.
EDI/CSV template handling for portal uploads.
EDUCATION, LICENSES AND EXPERIENCE:
47+ years in project billing/AR, with multicompany/intercompany experience.
Bachelor’s in accounting, finance, or related field preferred; equivalent experience considered.

United States
New York
Midland Beach Show on map Get directions