Job Description
Full job description
If you want to make a positive difference to others, work with people you enjoy and be proud of the work you do, this role is for you!
MELBOURNE MENTAL HEALTH
Melbourne Mental Health is an exciting and new service entity providing consultation rooms and facility services to independent mental health professionals. Our vision is to create a strong and cohesive environment amongst clinicians and the administrative team to ensure that high levels of patient care are always being delivered. We value the role you play in ensuring the effective running of Melbourne Mental Health and welcome you to work in a great team culture of respect and cohesion.
POSITION SUMMARY
A fantastic opportunity is available for a Team Leader Medical Secretary to join our team working from our newly renovated building in Hawthorn with career progression available for a suitable candidate. We are seeking a Team Leader on a full-time basis to with the opportunity for career progression towards Practice Manager. As a Team Leader you will work on site with frequent interactions with patients, healthcare providers and support staff. You will lead a successful administrative team to achieve the goals of the practice.
ABOUT YOU
If you see yourself as a warm, caring and empathic person who prides themselves on their interaction with patients and professional staff and who really wants to make a difference, this role is for you! You will be naturally team focused, possess astute attention to detail and are proactive in problem solving and practice growth. Previous experience as a medical secretary is essential. Your professional toolkit of skills will include efficiency and process improvement, proficient IT skills and the ability to resolve common issues and strong leadership.
RESPONSIBILITIES
· Assist with staff employment and rosters
· Assist with staff training
· Lead patient service excellence within the team
· Oversee multiple aspects of administration and general day-to-day secretarial duties
· Ensure billings are accurately reconciled and assist with financial management
· Develop and maintain effective risk management processes and workplace safety
· Ensure all regulatory, governance and compliance requirements are met
REQUIREMENTS
· Proven experience working in a health service or similar environment in a senior role
· Tertiary qualifications in business management, administration or similar is highly desirable but not essential
· High level of computer literacy including proficiency with MacOS and Microsoft Office
· Ability to efficiently type dictated letters
· Ability to manage multiple priorities
· Ability to work autonomously as well as part of a team
BENEFITS
· Above award-rate salary
· We provide career growth and development
· Friendly team environment
· Supportive employer who values you
· Long-term secure employment with clear career progression opportunity
· Newly renovated and comfortable office with latest technology
· Free car parking within 5-minute walk and close public transport access
· Practice is closed for 2 weeks over Christmas each year for better work-life balance
· Birthday Leave - Have a paid day off on your birthday!
HOW TO APPLY
If you would like to be part of our fantastic clinic please forward your cover letter and resume to [email protected]
Job Type: Full-time
Pay: $60,000.00 – $65,000.00 per year
Benefits:
Free drinks
Maternity leave
Experience:
Medical Secretary: 1 year (Required)
Work Authorisation:
Australia (Required)
Work Location: In person
If you want to make a positive difference to others, work with people you enjoy and be proud of the work you do, this role is for you!
MELBOURNE MENTAL HEALTH
Melbourne Mental Health is an exciting and new service entity providing consultation rooms and facility services to independent mental health professionals. Our vision is to create a strong and cohesive environment amongst clinicians and the administrative team to ensure that high levels of patient care are always being delivered. We value the role you play in ensuring the effective running of Melbourne Mental Health and welcome you to work in a great team culture of respect and cohesion.
POSITION SUMMARY
A fantastic opportunity is available for a Team Leader Medical Secretary to join our team working from our newly renovated building in Hawthorn with career progression available for a suitable candidate. We are seeking a Team Leader on a full-time basis to with the opportunity for career progression towards Practice Manager. As a Team Leader you will work on site with frequent interactions with patients, healthcare providers and support staff. You will lead a successful administrative team to achieve the goals of the practice.
ABOUT YOU
If you see yourself as a warm, caring and empathic person who prides themselves on their interaction with patients and professional staff and who really wants to make a difference, this role is for you! You will be naturally team focused, possess astute attention to detail and are proactive in problem solving and practice growth. Previous experience as a medical secretary is essential. Your professional toolkit of skills will include efficiency and process improvement, proficient IT skills and the ability to resolve common issues and strong leadership.
RESPONSIBILITIES
· Assist with staff employment and rosters
· Assist with staff training
· Lead patient service excellence within the team
· Oversee multiple aspects of administration and general day-to-day secretarial duties
· Ensure billings are accurately reconciled and assist with financial management
· Develop and maintain effective risk management processes and workplace safety
· Ensure all regulatory, governance and compliance requirements are met
REQUIREMENTS
· Proven experience working in a health service or similar environment in a senior role
· Tertiary qualifications in business management, administration or similar is highly desirable but not essential
· High level of computer literacy including proficiency with MacOS and Microsoft Office
· Ability to efficiently type dictated letters
· Ability to manage multiple priorities
· Ability to work autonomously as well as part of a team
BENEFITS
· Above award-rate salary
· We provide career growth and development
· Friendly team environment
· Supportive employer who values you
· Long-term secure employment with clear career progression opportunity
· Newly renovated and comfortable office with latest technology
· Free car parking within 5-minute walk and close public transport access
· Practice is closed for 2 weeks over Christmas each year for better work-life balance
· Birthday Leave - Have a paid day off on your birthday!
HOW TO APPLY
If you would like to be part of our fantastic clinic please forward your cover letter and resume to [email protected]
Job Type: Full-time
Pay: $60,000.00 – $65,000.00 per year
Benefits:
Free drinks
Maternity leave
Experience:
Medical Secretary: 1 year (Required)
Work Authorisation:
Australia (Required)
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Team Leader Medical Secretary Receptionist position is now open for candidates interested in the Office Assistant Jobs sector. This role in Hawthorn offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
