Job Description
Full job description
Interested candidates should: email their resume to [email protected]
Email subject line should read Your name/On-Call Wedding Assistant
No phone calls, please.
Fourth Presbyterian Church seeks to fill this position as soon as possible and will work actively to build a diverse pool of candidates.
Summary
The On-Call Wedding Assistant supports the Wedding Coordinator successful planning and execution of weddings held at Fourth Presbyterian Church. This role involves coordinating with couples, clergy, staff, and vendors to help create a meaningful and organized experience. They are responsible for cultivating relations and conducting all duties in the spirit of the church’s continuing mission.
Fourth Presbyterian Church is a progressive and inclusive Presbyterian Church USA located on Chicago’s vibrant Michigan Avenue. The complex of historic and modern buildings welcomes hundreds of people each day, including members, guests, church staff, and others. Programs offer services to those who seek faith and guidance or are active in one of our many community programs or participate in one of our associated mission programs.
Schedule
This is a Limited Part-time position, and hours may vary and requires availability on both Friday and Saturday afternoons and evenings, with other days and times possible. This position is ideal for candidates looking for flexible hours.
Job Responsibilities
Provides on-site assistance to the Wedding Coordinator for wedding rehearsals and on the day of the wedding including:
Prepare rooms and set up necessary materials, furnishings, and equipment prior to the arrival of the wedding party and guests.
Coordinate with facilities or housing staff regarding setup needs, equipment functionality, lighting requirements, and general venue readiness.
Welcome and communicate with service providers such as florists, photographers, videographers, and live entertainment personnel; assist with their orientation and ensure smooth execution of their roles.
Greet, guide, and support members of the wedding party—including the bride, groom, attendants, and family members—as well as guests, ensuring a hospitable and organized experience.
Provide assistance to both Fourth Church clergy and guest officiants, as well as to in- house and visiting musicians, ensuring they have the necessary resources and information.
Facilitate the smooth movement of participants and guests between designated church spaces, in accordance with the planned wedding schedule.
Assist in organizing and guiding processional and recessional elements, including honor seating, bridal entrances, and staged exits, in alignment with the approved ceremony plan.
Monitor entrances to sanctuary or chapels to ensure that the ceremony is not interrupted inappropriately.
Troubleshoot any last-minute issues calmly and professionally
Facilitating post-ceremony activities, including photo sessions, and departure of group in keeping with the wedding plan and timetable.
Tidying rooms and retrieving and returning equipment to storage locations following the final ceremony of the day.
Perform wedding-related administrative duties as may be assigned by the Wedding Coordinator.
Other duties as assigned.
Qualifications and Experience
Exceptional organizational, interpersonal, and verbal communication skills
Demonstrated reliability, punctuality, and ability to follow through on responsibilities
A sincere interest in supporting church wedding ministry; experience in event coordination or
planning highly preferred.
Flexible, collaborative, and able to work effectively as part of a team
Comfort and professionalism working in a faith-based environment.
High school diploma or equivalent required; associate or bachelor’s degree in event management, hospitality, communications, or a related field preferred
Previous experience assisting with weddings, special events, or church ministry strongly preferred
Experience working with diverse groups, including clergy, musicians, vendors, and the public
Training or coursework in event planning, customer service, or hospitality is beneficial
Physical Requirements and Work Environment
The physical demands and work environment described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodation may be made to enable individuals with different abilities to perform essential functions.
Physical stamina and endurance for extended shifts (8–10 hours), including standing and walking for prolonged periods
Must be able to lift 15-25 pounds at times.
Must be able to access and navigate each department at the organization’s facilities.
If the current health conditions dictate, one must be able to participate in online virtual communications, including email, video conferencing, and other online tools used to facilitate virtual office culture and work sharing.
Smoke- and drug (illegal or recreational)-free environment.
Fourth, Chicago Lights aims for accessibility in any off-site location that we have control of, but some of them may not be fully accessible.
This role routinely uses standard office equipment such as computers, phones, and scanners. An employee is regularly required to communicate effectively via computer, via phone, and in person.
Fourth Presbyterian Church’s/Chicago Light’s office is located in downtown Chicago.
EEO Statement
Fourth Presbyterian Church/Chicago Lights is committed to equal employment opportunity for all qualified persons, without regard to race, color, citizenship status, national origin, ancestry, sex, ****** orientation, gender identity and/or expression, age, creed, physical or mental disability, marital status or familial status, veteran status, military status, source of income, political affiliation, or any other factor protected by law. Fourth Church/Chicago Lights seeks to build and retain a diverse staff and is committed to fostering an equitable and inclusive workplace where everyone is treated as a respected and valued member of the team. Fourth Church/Chicago Lights is committed to elevating the voices of women, young people, people of color, Native people, immigrants and refugees, low-income people, LGBQ+, and transgender, gender non-conforming, and non-binary people, people with disabilities, and young parents. We encourage people from these communities to apply.
Interested candidates should: email their resume to [email protected]
Email subject line should read Your name/On-Call Wedding Assistant
No phone calls, please.
Fourth Presbyterian Church seeks to fill this position as soon as possible and will work actively to build a diverse pool of candidates.
Interested candidates should: email their resume to [email protected]
Email subject line should read Your name/On-Call Wedding Assistant
No phone calls, please.
Fourth Presbyterian Church seeks to fill this position as soon as possible and will work actively to build a diverse pool of candidates.
Summary
The On-Call Wedding Assistant supports the Wedding Coordinator successful planning and execution of weddings held at Fourth Presbyterian Church. This role involves coordinating with couples, clergy, staff, and vendors to help create a meaningful and organized experience. They are responsible for cultivating relations and conducting all duties in the spirit of the church’s continuing mission.
Fourth Presbyterian Church is a progressive and inclusive Presbyterian Church USA located on Chicago’s vibrant Michigan Avenue. The complex of historic and modern buildings welcomes hundreds of people each day, including members, guests, church staff, and others. Programs offer services to those who seek faith and guidance or are active in one of our many community programs or participate in one of our associated mission programs.
Schedule
This is a Limited Part-time position, and hours may vary and requires availability on both Friday and Saturday afternoons and evenings, with other days and times possible. This position is ideal for candidates looking for flexible hours.
Job Responsibilities
Provides on-site assistance to the Wedding Coordinator for wedding rehearsals and on the day of the wedding including:
Prepare rooms and set up necessary materials, furnishings, and equipment prior to the arrival of the wedding party and guests.
Coordinate with facilities or housing staff regarding setup needs, equipment functionality, lighting requirements, and general venue readiness.
Welcome and communicate with service providers such as florists, photographers, videographers, and live entertainment personnel; assist with their orientation and ensure smooth execution of their roles.
Greet, guide, and support members of the wedding party—including the bride, groom, attendants, and family members—as well as guests, ensuring a hospitable and organized experience.
Provide assistance to both Fourth Church clergy and guest officiants, as well as to in- house and visiting musicians, ensuring they have the necessary resources and information.
Facilitate the smooth movement of participants and guests between designated church spaces, in accordance with the planned wedding schedule.
Assist in organizing and guiding processional and recessional elements, including honor seating, bridal entrances, and staged exits, in alignment with the approved ceremony plan.
Monitor entrances to sanctuary or chapels to ensure that the ceremony is not interrupted inappropriately.
Troubleshoot any last-minute issues calmly and professionally
Facilitating post-ceremony activities, including photo sessions, and departure of group in keeping with the wedding plan and timetable.
Tidying rooms and retrieving and returning equipment to storage locations following the final ceremony of the day.
Perform wedding-related administrative duties as may be assigned by the Wedding Coordinator.
Other duties as assigned.
Qualifications and Experience
Exceptional organizational, interpersonal, and verbal communication skills
Demonstrated reliability, punctuality, and ability to follow through on responsibilities
A sincere interest in supporting church wedding ministry; experience in event coordination or
planning highly preferred.
Flexible, collaborative, and able to work effectively as part of a team
Comfort and professionalism working in a faith-based environment.
High school diploma or equivalent required; associate or bachelor’s degree in event management, hospitality, communications, or a related field preferred
Previous experience assisting with weddings, special events, or church ministry strongly preferred
Experience working with diverse groups, including clergy, musicians, vendors, and the public
Training or coursework in event planning, customer service, or hospitality is beneficial
Physical Requirements and Work Environment
The physical demands and work environment described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodation may be made to enable individuals with different abilities to perform essential functions.
Physical stamina and endurance for extended shifts (8–10 hours), including standing and walking for prolonged periods
Must be able to lift 15-25 pounds at times.
Must be able to access and navigate each department at the organization’s facilities.
If the current health conditions dictate, one must be able to participate in online virtual communications, including email, video conferencing, and other online tools used to facilitate virtual office culture and work sharing.
Smoke- and drug (illegal or recreational)-free environment.
Fourth, Chicago Lights aims for accessibility in any off-site location that we have control of, but some of them may not be fully accessible.
This role routinely uses standard office equipment such as computers, phones, and scanners. An employee is regularly required to communicate effectively via computer, via phone, and in person.
Fourth Presbyterian Church’s/Chicago Light’s office is located in downtown Chicago.
EEO Statement
Fourth Presbyterian Church/Chicago Lights is committed to equal employment opportunity for all qualified persons, without regard to race, color, citizenship status, national origin, ancestry, sex, ****** orientation, gender identity and/or expression, age, creed, physical or mental disability, marital status or familial status, veteran status, military status, source of income, political affiliation, or any other factor protected by law. Fourth Church/Chicago Lights seeks to build and retain a diverse staff and is committed to fostering an equitable and inclusive workplace where everyone is treated as a respected and valued member of the team. Fourth Church/Chicago Lights is committed to elevating the voices of women, young people, people of color, Native people, immigrants and refugees, low-income people, LGBQ+, and transgender, gender non-conforming, and non-binary people, people with disabilities, and young parents. We encourage people from these communities to apply.
Interested candidates should: email their resume to [email protected]
Email subject line should read Your name/On-Call Wedding Assistant
No phone calls, please.
Fourth Presbyterian Church seeks to fill this position as soon as possible and will work actively to build a diverse pool of candidates.
💡 Quick Summary
Seeking a career-building opportunity? The To apply: position is now open for candidates interested in the Event Management Jobs sector. This role in Chicago offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
