Administrative Assistant

Job description
As one of the world's largest networks of audit, tax and consulting firms, RSM delivers big ideas and premium service to help middle-market businesses thrive. We are a fast-growing firm with big ambitions -- we have a clear goal to become the premium adviser to the middle market, globally. This vision touches everything we do, motivating and inspiring us to become better every day. If you are looking for a firm where you can build a future and make an impact, then RSM is the place for you.

About the role

A fantastic opportunity to join a growing tax team at an incredibly exciting part of the growth journey. The variety of projects will challenge you every day, helping you expand your capabilities and grow professionally. And with access to a global team that spans more than 120 countries, you’ll have plenty of opportunity to broaden your horizons. Discover a culture that nurtures individuality and celebrates fresh thinking.

About the job

This role would suit someone who is looking for an environment where they will have opportunity to accelerate their knowledge, skills and development in a creative, entrepreneurial and supportive team working with lots of fantastic clients along the way. Surrounded by talent, this role will genuinely give you an opportunity to drive your continuing professional development.

About the ideal candidate

The ideal candidate would be able to provide a high standard of administrative support, playing an important role in the smooth running of a busy office, liaising regularly with the Tax team and other admin team members as required

Role & Responsibilities

Support to Partners, Directors, Managers and wider team
• Provide administrative assistance including comprehensive support as required for individual projects, individual projects, diary management, documents, and meeting pack preparation.
• Preparing, formatting and production of high-level reports as required, ensuring all Firm branding is adhered to and that the reports are prepared to the highest quality for onward transmission (PowerPoint & Word)
• Preparing, amending and sending Letters of Engagement and disengagement
• Monitoring client identification and keeping accurate records
• Managing file archiving

Business Development Duties
• Updating business development activity on MS Dynamics (client database), ensuring that all information is accurate
• Arranging seminars, workshops, client events, managing and co-ordinating suppliers and all event logistics (venue, catering, travel)

Practice Management System (PASO) – Billing
• Billing and provisioning for partners and managers monthly, as required
• Setting up contacts/engagement codes/updates to existing client addresses etc

Office Tasks

General administration as required including, but not limited to:
• Providing assistance and cross office support as needed
• Providing cover for reception and other office duties as required

Candidate Requirements

Essential
• Experience working in a similar role
• Excellent communications skills and strong team working ability
• Demonstrate advanced technical skills in using MS Word, MS Excel, MS PowerPoint and related programs
• Ability to remain discreet working with confidential matters
• Ability to manage multiple tasks simultaneously, solve problems, manage and meet the deadlines and maintain a high quality of work
• Experience of general office duties
• Experience with diary and travel management.
• Possess flexibility and adaptability to manage changing work requirements and varying volumes of work

Desirable
• Experience of supporting Senior Management and/or Partners
• Forward looking thinker, who actively seeks opportunities and proposes solutions in a timely manner
• Experience with telephone systems, conference calling facilities and internal telephone transfers.
• Commitment to, and enthusiasm for, client service and delivery
• Possess a personal presentation that reflects a professional image and the values of the organisation
• Ability to work under pressure

Note: This job description reflects the present requirements of the role. As duties and responsibilities change, the
job description will be reviewed and will be subject to amendment in
consultation with the individual.

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Diversity and Inclusion at RSM
At RSM, we want to create a strong sense of belonging so that people of all identities, backgrounds, and cultures feel they can bring their true self to work. Our clients come from all walks of life. We aim to achieve that same diversity of background, experience and perspective in our own teams, so that we can genuinely understand our client's needs. Diverse teams bring a broader range of ideas and insights to work. That's why we're working together to ensure our firm's principles and processes support a firm culture that embraces difference and strengthens inclusion.

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