Event Planner

Job highlights
Identified by Google from the original job post
Qualifications
High school diploma or GED; experienced (1 – 2 years of experience) in the event management or related professional area
2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; at least 1 year experience in the event management or related professional area required
Benefits
The salary range for this position is $5+,000 to $76,000 annually
Marriott offers a bonus program, comprehensive health care benefits, 401(k) plan with up to 5% company match, employee stock purchase plan at 15% discount, accrued paid time off (including sick leave where applicable), life insurance, group disability insurance, travel discounts, adoption assistance, paid parental leave, health savings account (except for positions based out of or performed in Hawaii), flexible spending accounts, tuition assistance, pre-tax commuter benefits, other life and work wellness benefits, and may include other incentives such as stock awards and deferred compensation plans
Benefits and incentive compensation may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions
The compensation and benefits information is provided as of the date of this posting
Marriott reserves the right to modify compensation and benefits at any time, with or without notice, subject to applicable law
Responsibilities
Responsible for preparing all event documentation and coordinates with Sales, property departments and customer to ensure consistent, high level service throughout pre-event, event and post-event phases of property events
This position primarily handles events of average complexity
Ensures their property events have a seamless turnover from sales to service back to sales
Recognizes opportunities to maximize revenue opportunities by up-selling and offering enhancements to create outstanding events
Managing Event Logistics and Operations
Ensures that events progress seamlessly by following established procedures, collaborating with other employees, and ensuring accuracy
Greets customer during the event phase and hands-off to the Event Operations team for the execution of details
Adheres to all standards, policies, and procedures
Ensures billing accuracy and conducts bill reviews with the clients prior to processing the final bill
Manages group room blocks and meeting space for average to large-sized assigned groups
Identifies operational challenges associated with his/her group and determines how to best work with the property staff and customer to solve these challenges\ and/or develop alternative solutions
Uses his/her judgment to integrate current trends in event management and event design
Acts as liaison between field salesperson and customer throughout the event process (pre-event, event, post-event)
Participates in customer site inspections and assists with the sales process as necessary
Performs other duties as assigned to meet business needs
Solicits feedback from the property departments to identify areas for improvement to enhance the Event Planner’s experience
Ensuring and Providing Exceptional Customer Service
Delivers excellent customer service throughout the customer experience and encourages the same from other employees
Empowers employees to provide excellent customer service
Sets a positive example for guest relations
Coordinates and communicates event details both verbally and in writing to the customer and property operations
Makes presence known to customer at all times during this process
Oversees his/her customer experiences from file turnover through the post event phase until turnover back to sales
Follows up with customer post-event
Responds to and handles guest problems and complaints
Uses personal judgment and expertise to enhance the customer experience
Stays available to solve problems and/or suggest alternatives to previous arrangements
Works to continually improve customer service by integrating obtained feedback and personal judgment into action plans
Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement
Interacts with guests to obtain feedback on product quality and service levels
Ensures hourly employees understand expectations and parameters for event activities
Leading Event Management Teams
Conducts formal pre- and post-event meetings as required to review/communicate group needs and feedback
Leads formal pre-event and post-event meetings for average to large-sized assigned groups
Facilitates various meetings as he/she perceives necessary (Banquet Event Order meeting, block review, etc)
Supporting and Coordinating with the Sales and Marketing Function
Assists in the sales process and revenue forecasting for customer groups
Up-sells products and services throughout the event process
Forecasts group sleeping rooms and event revenue (catering and audio visual) for his/her groups
Conducting Human Resources Activities
Reviews comment cards and guest satisfaction results with employees
Observes service behaviors of employees and provides feedback to individuals and/or managers
Assists in the development and implementation of corrective action plans
Take initiative to use his/her experience to improve service performance according to his/her evaluation of the issue and resolution
Works with the property staff and customers to address operational challenges associated with his/her group
Performs other duties as assigned to meet business needs
Job description
Additional Information

Job Number 25037176

Job Category Event Management

Location Gaylord Opryland Resort & Convention Center, 2800 Opryland Drive, Nashville, Tennessee, United States, 37214VIEW ON MAP

Schedule Full Time

Located Remotely? N

Position Type Management

Job Summary

Responsible for preparing all event documentation and coordinates with Sales, property departments and customer to ensure consistent, high level service throughout pre-event, event and post-event phases of property events. This position primarily handles events of average complexity. Ensures their property events have a seamless turnover from sales to service back to sales. Recognizes opportunities to maximize revenue opportunities by up-selling and offering enhancements to create outstanding events.

CANDIDATE PROFILE

Education And Experience
• High school diploma or GED; experienced (1 – 2 years of experience) in the event management or related professional area.

OR
• 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; at least 1 year experience in the event management or related professional area required.

CORE WORK ACTIVITIES

Managing Event Logistics and Operations
• Ensures that events progress seamlessly by following established procedures, collaborating with other employees, and ensuring accuracy.
• Greets customer during the event phase and hands-off to the Event Operations team for the execution of details.
• Adheres to all standards, policies, and procedures.
• Ensures billing accuracy and conducts bill reviews with the clients prior to processing the final bill.
• Manages group room blocks and meeting space for average to large-sized assigned groups.
• Identifies operational challenges associated with his/her group and determines how to best work with the property staff and customer to solve these challenges\ and/or develop alternative solutions.
• Uses his/her judgment to integrate current trends in event management and event design.
• Acts as liaison between field salesperson and customer throughout the event process (pre-event, event, post-event).
• Participates in customer site inspections and assists with the sales process as necessary.
• Performs other duties as assigned to meet business needs.
• Solicits feedback from the property departments to identify areas for improvement to enhance the Event Planner’s experience.

Ensuring and Providing Exceptional Customer Service
• Delivers excellent customer service throughout the customer experience and encourages the same from other employees.
• Empowers employees to provide excellent customer service.
• Sets a positive example for guest relations.
• Coordinates and communicates event details both verbally and in writing to the customer and property operations.
• Makes presence known to customer at all times during this process.
• Oversees his/her customer experiences from file turnover through the post event phase until turnover back to sales.
• Follows up with customer post-event.
• Responds to and handles guest problems and complaints.
• Uses personal judgment and expertise to enhance the customer experience.
• Stays available to solve problems and/or suggest alternatives to previous arrangements.
• Works to continually improve customer service by integrating obtained feedback and personal judgment into action plans.
• Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.
• Interacts with guests to obtain feedback on product quality and service levels.
• Ensures hourly employees understand expectations and parameters for event activities.

Leading Event Management Teams
• Conducts formal pre- and post-event meetings as required to review/communicate group needs and feedback.
• Leads formal pre-event and post-event meetings for average to large-sized assigned groups.
• Facilitates various meetings as he/she perceives necessary (Banquet Event Order meeting, block review, etc).

Supporting and Coordinating with the Sales and Marketing Function
• Assists in the sales process and revenue forecasting for customer groups.
• Up-sells products and services throughout the event process.
• Forecasts group sleeping rooms and event revenue (catering and audio visual) for his/her groups.

Conducting Human Resources Activities
• Reviews comment cards and guest satisfaction results with employees.
• Observes service behaviors of employees and provides feedback to individuals and/or managers.
• Assists in the development and implementation of corrective action plans.
• Take initiative to use his/her experience to improve service performance according to his/her evaluation of the issue and resolution.
• Works with the property staff and customers to address operational challenges associated with his/her group.
• Performs other duties as assigned to meet business needs.

The salary range for this position is $5+,000 to $76,000 annually. Marriott offers a bonus program, comprehensive health care benefits, 401(k) plan with up to 5% company match, employee stock purchase plan at 15% discount, accrued paid time off (including sick leave where applicable), life insurance, group disability insurance, travel discounts, adoption assistance, paid parental leave, health savings account (except for positions based out of or performed in Hawaii), flexible spending accounts, tuition assistance, pre-tax commuter benefits, other life and work wellness benefits, and may include other incentives such as stock awards and deferred compensation plans. Benefits and incentive compensation may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions.

The compensation and benefits information is provided as of the date of this posting. Marriott reserves the right to modify compensation and benefits at any time, with or without notice, subject to applicable law.

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

Why have less when you can have MORE — all under one roof? Rooted in our expertise and leadership in meetings and experiences, Gaylord Hotels intentionally deliver environments, services and programming that bring people together in an extraordinary way. The heart of our brand are STARs, who are creative, entrepreneurial and dedicated to providing thoughtful, big-hearted service to guests. At Gaylord, we provide STARs with opportunities well beyond that of a traditional hotel—offering you endless career opportunities, the extras, and MORE. In joining Gaylord, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.
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Apex Systems


Event Planner
Apex Systems • San Francisco, CA, United States • via LinkedIn
10 hours ago
Contractor
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Job highlights
Identified by Google from the original job post
Qualifications
5+ years of experience planning and executing high-profile, multi-day, in-person events of varying scales
Strong understanding of event management principles, operations logistics, and event technology
Ability to work independently and collaboratively in a dynamic environment
Proven ability to prioritize, manage shifting priorities, and handle multiple time-sensitive projects simultaneously
Exceptional interpersonal, communication, time management, and customer service skills
Highly organized, detail-oriented, and proactive in problem-solving
Strong ability to communicate effectively with diverse stakeholders, including executives, vendors, and event participants
Flexibility, adaptability, and a strong sense of responsibility in managing events from concept to execution
Proficiency in Microsoft Office Suite and Google Workspace
Benefits
Pay Rate: 40 - 50/hr
Responsibilities
Plan and execute multi-day, in-person scientific events, including grantee meetings, workshops, and hackathons
Lead planning meetings, develop event timelines, and coordinate logistics with staff to ensure timely execution within budget
Serve as the primary point of contact for internal stakeholders, meeting attendees, and external partners
Manage all logistical aspects of events, including registration, attendee tracking, presentation materials, participant travel and lodging, and budget oversight
Liaise with vendors, negotiate contracts, and oversee vendor relationships to ensure high-quality service
Lead on-site event production and coordination, including venue setup, guest reception, vendor management, and troubleshooting as needed
Collaborate with the broader Events & Engagement Team to support additional initiatives as required
Job description
Client: CZI

Position: Event Planner

Location: Redwood City, CA

Contract Length: + months

Pay Rate: 40 - 50/hr

Key Responsibilities
• Plan and execute multi-day, in-person scientific events, including grantee meetings, workshops, and hackathons.
• Lead planning meetings, develop event timelines, and coordinate logistics with staff to ensure timely execution within budget.
• Serve as the primary point of contact for internal stakeholders, meeting attendees, and external partners.
• Manage all logistical aspects of events, including registration, attendee tracking, presentation materials, participant travel and lodging, and budget oversight.
• Liaise with vendors, negotiate contracts, and oversee vendor relationships to ensure high-quality service.
• Lead on-site event production and coordination, including venue setup, guest reception, vendor management, and troubleshooting as needed.
• Collaborate with the broader Events & Engagement Team to support additional initiatives as required.

Qualifications & Experience
• 5+ years of experience planning and executing high-profile, multi-day, in-person events of varying scales.
• Strong understanding of event management principles, operations logistics, and event technology.
• Ability to work independently and collaboratively in a dynamic environment.
• Proven ability to prioritize, manage shifting priorities, and handle multiple time-sensitive projects simultaneously.
• Exceptional interpersonal, communication, time management, and customer service skills.
• Highly organized, detail-oriented, and proactive in problem-solving.
• Strong ability to communicate effectively with diverse stakeholders, including executives, vendors, and event participants.
• Flexibility, adaptability, and a strong sense of responsibility in managing events from concept to execution.
• Proficiency in Microsoft Office Suite and Google Workspace. Familiarity with Airtable is a plus.
• Certified Meeting Professional (CMP) certification or similar credentials preferred.

United States
California
San Francisco Show on map Get directions