Executive Assistant

Posted: 07/08/2025
Closing Date: 22/08/2025
Job Type: Permanent - Full Time
Location: Diocesan School for Girls
Job Category: Administration and Office
We are seeking an experienced and highly organised Executive Assistant to create a seamless and supportive environment. You will provide top tier exceptional support to the Principal and the Board of Governors. This is an excellent opportunity to contribute to a dynamic and growing School. The successful candidate will play a key role in supporting the team and leading administrative support, ensuring that communications run smoothly at all times. They will work in a supportive environment, have opportunities for professional development, and a chance to make a real difference. This is a permanent full-time role.


Job Description
You will be a star administrator with exemplary time management and a natural sense of diplomacy. You will be a natural at building teams and maintaining relationships across our School Community.

Desired Skills and Experience
You will have:
Extensive experience as an Executive Assistant to an executive role, with a proven track record of success
Familiarity with supporting Boards and Board Committees, showcasing your understanding of governance processes
Knowledge of governance principles, policies and a broad understanding of project management
Exceptional ability to manage competing priorities and excel in a fast-paced, dynamic environment
Impeccable communication skills (written and verbal), ensuring clear and concise information delivery
Mastery of the Microsoft Office suite (Word, Excel, PowerPoint) and proficiency in digital communication tools and AI
Mastery of BoardPro or other online governance tools
A keen eye for detail and a commitment to delivering high quality work, every time
Role Responsibilities
Provide seamless administrative and confidential support to the Principal and the Board of Governors, ensuring the smooth execution of their duties
Manage the School’s policies administration processes in line with the School’s Self Review Plan
Manage all travel and accommodation arrangements for the Principal and Board of Governors and for staff attending PD outside of Auckland
Manage three direct reports
Maintain strong relationships with the School community
Coordinate meeting and travel schedules, prepare agendas, and maintain organised documentation for effective communication
Arrange meeting venues and catering requirements
Attend meetings and take minutes
Ensure the utmost confidentiality of sensitive information and documentation
Our staff have access to a wide range of professional development opportunities as part of our ongoing commitment to continuous learning and development in leadership, curriculum and pedagogy. We have a positive, supportive culture with people at its heart.

What else do we offer?
Competitive remuneration
Access to a wide range of hard and digital resources
Access to fitness centre, pool and physiotherapist services
Sound like you? Please send through your application by Thursday 28th August 2025.
For further information please email recruitment@diocesan.school.nz. Otherwise, please apply online via our website www.diocesan.school.nz.