Facilities Admin Support

Job details
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Job type

Full-time
 
Location
Macquarie Park NSW
 
Full job description
At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life
A career at Medtronic is like no other. We’re purposeful. We’re committed. And we’re driven by our Mission to alleviate pain, restore health and extend life for millions of people worldwide.

Reporting to the Facilities Supervisor, you will be responsible for managing the office reception desk and facility infrastructure; provide facilities management, general office administrative and secretarial support as required during business hours. Ensure that the Company’s agreed quality standards (including ISO13485) are maintained regarding its products, procedures, policies, operations and customer contact.
Responsibilities may include the following and other duties may be assigned:

Answer the telephone, greet and welcome company visitors and manage all the aspects of the front desk in a professional, friendly manner.

Maintain and report commercial office Facilities related information and systems.

Manage state commercial office facilities activities - mail and parcel management, lockers, car parking, security management, contractor management

Assist with booking and setting up meeting rooms, including refreshments and equipment setup if required.

Maintain office records and update administrative databases and spreadsheets.

Organize catering for office meetings, training and events as required.

Manage commercial office finance related activities – budget, POs, invoices and reports.

Order and maintaining stationery and office supplies, including for kitchen and other common facility areas.

Provide facility orientation to new staff members as needed.

Provide office administrative support to local stakeholders.

Ensure a safe working environment in accordance with the relevant Occupational Health and Safety (OH&S) legislation.

Emergency warden for commercial office.

Observe all health and safety policies and procedures and take all reasonable care that actions or omissions do not impact on the health and safety of others.

Work within and actively promote Medtronic’s Mission, corporate strategies, policies, procedures and Code of Conduct.

Comply with Medtronic’s Finance and Legal policies and procedures, respond to both Internal and External Audit enquiries in a timely manner, and ensure follow-up on Action Items to address Audit recommendations.

Other adhoc duties as requested by management.

Required Knowledge and Experience:

Minimum 4 years of relevant experience

Strong communication skills

Strong customer service skills

Attention to details

Previous administration/facilities experience

Ability to build strong customer (internal and external) relationships throughout a customer organization, at all levels

Experience in a “team oriented” environment

Computer literacy including sound knowledge of the Microsoft Office software products

Experience in pharmaceutical or medical devices industry is preferred

Sound working knowledge of WHS (Workplace Health & Safety) / Risk Management / Workers Compensation legislation and Principles

An understanding of the codes under which the organization operates, for example

Medtronic’s Business Conduct Standards, Code of Conduct and Anti-Corruption Policy

The MTAA/MTANZ Code

Sound working knowledge of EEO and anti-discrimination legislation and principles

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

Benefits & Compensation
Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.


This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).
About Medtronic
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people.
We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.