Project Assistant - Maternity Leave Cover - Band D - Fixed term

Full job description
Details
Reference number
421074
Salary
£25,970 - £28,361
A Civil Service Pension with an employer contribution of 28.97%
GBP
Job grade
Administrative Officer
Contract type
Fixed term
Length of employment
6 months
Business area
CPA - Multilateral Projects Team
Type of role
Project Delivery
Working pattern
Full-time
Number of jobs available
2
Contents
Location
About the job
Benefits
Things you need to know
Apply and further information
Location
City of Westminster, London (region), SW1A 0AA
About the job
Job summary
CPA UK supports and strengthens parliamentary democracy throughout the Commonwealth. It focuses on key themes including women in parliament, security and trade. Peer to peer learning is central to the way CPA UK works. CPA UK brings together UK and Commonwealth parliamentarians and officials to share knowledge and learn from each other. It aims to improve parliamentary oversight, scrutiny and representation and is located in and funded by the UK Parliament.

For further information about CPA UK work please see www.uk-cpa.org


Job description
CPA UK is recruiting for a Project Assistant to support the delivery of a range of projects. It is an exciting role in a busy and dynamic team, located in the heart of Parliament, with hybrid working arrangements currently in place. The role requires a diplomatic and sensitive approach and has a highly administrative component.

As a Project Assistant you will be based in the Multilateral Projects Team (MPT). MPT designs and delivers multilateral workshops, conferences and other learning events for parliamentarians and parliamentary officials across the Commonwealth. Although based in MPT, you will be part of a ‘pool’ of Project Officers and Project Assistants, so will work across two delivery teams. Projects will vary in size and length, and will include both multilateral and bilateral activities, as well as activities for donor-funded projects. Although the role will be primarily based in Westminster, some projects may involve overseas travel.

Person specification
The Project Assistant will support Project Managers and other project team members in all aspects of project delivery including:

Contributing to project plans and programme ideas
Managing event logistics, including venue and/or digital platform logistics
Delegate management, such as distributing invitations, recording responses, managing online registrations and coordinating travel arrangements
Liaising with key stakeholders, such as UK and overseas parliaments
Liaising with speakers and facilitators for events
Liaising with caterers, technical support and other service providers
Providing verbal and written briefings for those involved in the event, including parliamentarians and parliamentary officials
Co-ordinating and minuting meetings
Collating research (e.g. from the internet, libraries, professional journals, phone research etc)
Coordinating marketing and other materials
Supporting event communications, including on social media
Creating, organising and maintaining project files and databases/spreadsheets
Preparing reports, using quantitative and qualitative evidence
Representing the project at team meetings and other fora
The Project Assistant will also:

Provide general support and administration to the wider team and organisation as required
Complete other reasonable tasks as directed by the Project Manager and senior managers.

Benefits
Alongside your salary of £25,970, Commonwealth Parliamentary Association UK contributes £7,523 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Generous annual leave, Members of Civil Service Pension with an average employer contribution of 27%, On site gym (subscription required), On site nursery, Learning and Development opportunities
Things you need to know
Selection process details
Please apply via our website: Opportunities and Vacancies

Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check .

See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .
Apply and further information
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job contact :
Name : Please apply via https://www.uk-cpa.org/opportunities-and-vacancies
Email : cpaukrecruitment@parliament.uk
Recruitment team
Email : cpaukrecruitment@parliament.uk
Further information
CPA UK recruitment processes are underpinned by the Civil Service principles of recruiting by fair and open competition. If you feel your application has not been treated in accordance with the recruitment principles and you wish to make a complaint, you should, in the first instance, contact cpaukrecruitment@parliament.uk

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