Floater Secretary

Job highlights
Identified by Google from the original job post
Qualifications
The Floater Secretary position requires a minimum of 2 years of increasingly responsible, directly related litigation legal experience, during which the knowledge, skills and abilities relevant to the position were demonstrated
Must have State & Federal Court filing (e-filing) experience
Type, revise and proofread general correspondence, memos, legal documents, reports in Excel, etc
This position requires a Bachelor’s Degree (BA/BS)
Benefits
Salary range is 55-57K (DOE/DOQ) with a full & robust health benefits package, parking/travel allowance, bonus, OT, yearly reviews, and career growth potential
Firm works a 7-hour workday
Responsibilities
Will work hybrid schedule of 3 days in/2 days remote once employee is fully onboarded/trained
Provide secretarial and administrative support
Coordinate and maintain effective office procedures and efficient work flow, comply with policies and procedures set by the Firm, establish and maintain harmonious working relationships, and foster an atmosphere of teamwork and cooperation
Work effectively with other secretaries within the office; provide occasional coverage to the secretarial team when needed and volunteer for overflow work assignments when time permits; must be able to collaborate and work in a shared work space and be accessible to both lawyers and other secretaries
Coordinate all aspects of lawyers’ travel arrangements (domestic and international) and prepare travel itineraries, monitor and process travel reimbursements in a timely manner, maintain Outlook calendar, and monitor crucial due dates for lawyers as required
Organize, coordinate, and communicate pertinent information with other team members
Monitor lawyers’ incoming emails as directed and when required
Answer phones and direct callers as required
Receive, register, and assist visitors as required
Prepare draft communication outlined by lawyer as required
Ensure accuracy and clarity of all work product in a timely manner
Utilize iManage document management system effectively as a central repository for all matter-related documents
Job description
D3 is conducting an active search for a Floater Secretary candidate with a minimum of 2 years' experience on behalf of a highly respected global law practice with a well-established office located in downtown Los Angeles

Location:

Downtown Los Angeles, CA

Employment Type:

This is a direct hire | full-time employment opportunity.

Will work hybrid schedule of 3 days in/2 days remote once employee is fully onboarded/trained.

Experience:

The Floater Secretary position requires a minimum of 2 years of increasingly responsible, directly related litigation legal experience, during which the knowledge, skills and abilities relevant to the position were demonstrated. Must have State & Federal Court filing (e-filing) experience.

Job Responsibilities:

Provide secretarial and administrative support.
• Coordinate and maintain effective office procedures and efficient work flow, comply with policies and procedures set by the Firm, establish and maintain harmonious working relationships, and foster an atmosphere of teamwork and cooperation.
• Work effectively with other secretaries within the office; provide occasional coverage to the secretarial team when needed and volunteer for overflow work assignments when time permits; must be able to collaborate and work in a shared work space and be accessible to both lawyers and other secretaries.
• Coordinate all aspects of lawyers’ travel arrangements (domestic and international) and prepare travel itineraries, monitor and process travel reimbursements in a timely manner, maintain Outlook calendar, and monitor crucial due dates for lawyers as required.
• Organize, coordinate, and communicate pertinent information with other team members. Monitor lawyers’ incoming emails as directed and when required. Answer phones and direct callers as required. Receive, register, and assist visitors as required.
• Type, revise and proofread general correspondence, memos, legal documents, reports in Excel, etc. from various sources.
• Prepare draft communication outlined by lawyer as required. Ensure accuracy and clarity of all work product in a timely manner.
• Utilize iManage document management system effectively as a central repository for all matter-related documents.

Education:

This position requires a Bachelor’s Degree (BA/BS).

Salary | Compensation | Benefits:

Salary range is 55-57K (DOE/DOQ) with a full & robust health benefits package, parking/travel allowance, bonus, OT, yearly reviews, and career growth potential. Firm works a 7-hour workday.

The firm offers a highly collaborative/supportive work environment throughout all of their offices.

If interested in this full-time, temp to hire Floater Secretary role with this renowned global law practice and you meet the above qualifications/requirements, please contact the following D3 rep.:

Domenic Ferrante

United States
California
Los Angeles Show on map Get directions