Lead Front Desk Coordinator

Job Overview:

As the Lead Front Desk Coordinator, you will oversee front desk functions across two brokerage locations, ensuring seamless communication, administrative coordination, and support for event management. You will lead a team of front desk staff and collaborate with other departments to provide an efficient and positive experience for both clients and agents.

As the first point of contact for clients and real estate agents, you will deliver exceptional customer service and contribute to a welcoming brokerage environment. Your role will involve coordinating and supporting office events, from planning to on-site execution. You will also manage a variety of administrative tasks to ensure smooth daily procedures, while training and guiding the administrative team to maintain organization and efficiency across the brokerage.

Key Responsibilities:

Team Leadership & Coordination:

Manage a team of front desk administrative staff across 2 brokerage locations
Handle staff scheduling, ensuring coverage for all shifts.
Train new staff and provide ongoing training on office protocols and procedures.
Act as the main point of contact for front desk staff and provide guidance and support.
Administrative Support:

Greet and welcome clients and visitors with a friendly, professional demeanor.
Handle incoming calls, redirecting them as necessary and paging agents efficiently.
Process deposits and rent payments and maintain accurate transaction records
Distribute mail, packages, and ensure all documents are filed appropriately.
Assist agents with their listings and other administrative tasks as needed.
Ensure the office remains organized, clean, and well-maintained throughout the day.
Coordinate agent showings and manage appointments through BrokerBay
Event Planning and Support:

Coordinate and assist in planning various office events
Provide on-site support during events, handling logistics and ensuring the events run smoothly
Qualifications:

Previous experience in an administrative role, preferably in a real estate or fast-paced office environment
Strong organizational and multitasking skills
Excellent verbal and written communication abilities
Ability to manage and lead a team with a positive and solution-oriented approach.
Proficient with office software (e.g., MS Office Suite, Google Workspace) and able to learn new systems quickly
High level of professionalism and attention to detail
Prior experience with real estate systems (PropTx, BrokerBay etc.) is a plus but not required
Job Type: Full-time

Pay: $17.00-$25.00 per hour

Expected hours: 35 – 40 per week

Benefits:

Casual dress
Company events
Dental care
Extended health care
On-site parking
Paid time off
Vision care
Schedule:

Monday to Friday
Weekends as needed
Application question(s):

Do you live in Guelph?
Are you able to work in a full-time, in person capacity at our Guelph office?
How many years of customer service experience do you have?
Work Location: In person

Canada
Ontario
Guelph Show on map Get directions