Legal Administrative Assistant

Qualifications
Must have at least three years of experience as a legal administrative assistant. Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents
Experience with federal and state litigation is a must
Attention to detail, organizational skills and initiative are imperative
Must be forward-thinking and have strong problem-solving skills
Ability to proof and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters
Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent
Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm
Ability to proofread typed material for grammatical, typographical or spelling errors
Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact
Responsibilities
Screens telephone calls and records messages
Reads, sorts and dates incoming mail
Ensures that outgoing mail is timely delivered
If necessary, routes mail to specific delivery service and follows up on timely delivery
Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system
Under timekeeper supervision, opens new files, requests conflict of interest checks, and maintains all client and general files
Prepares files to be closed
Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship
Makes appointments for timekeeper(s)
Enter billable time in time-keeping system, assists timekeepers in processing pre-bills, as requested
Assists other secretaries in backup secretary capacity, as requested
Other duties, as assigned
Ability to organize and prioritize numerous tasks and complete them under time constraints
Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact
Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties
Work occasionally requires more than 37.5 hours per week to perform the essential duties
Job description
About the Company:

We are seeking a legal administrative assistant with experience in commercial litigation and transactional law. Must have at least three years of experience as a legal administrative assistant. Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents. Screens telephone calls and records messages. Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery. Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system. Under timekeeper supervision, opens new files, requests conflict of interest checks, and maintains all client and general files. Prepares files to be closed. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship. Makes appointments for timekeeper(s). Enter billable time in time-keeping system, assists timekeepers in processing pre-bills, as requested. Assists other secretaries in backup secretary capacity, as requested. Other duties, as assigned.

Responsibilities:
• Experience with federal and state litigation is a must.
• Attention to detail, organizational skills and initiative are imperative.
• Must be forward-thinking and have strong problem-solving skills.
• Ability to proof and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters.
• Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.
• Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to proofread typed material for grammatical, typographical or spelling errors.
• Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
• Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.
• Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.
• Work occasionally requires more than 37.5 hours per week to perform the essential duties.

Qualifications:

Doerner is an equal opportunity employer. Doerner does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, *** (including ****** harassment), ****** orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service.